Okaloosa County School Board — Workshop Meeting, October 21, 2021 — reading text

$25,000: Musco Lighting, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Fiscal Impact : Yes Dollar Amount : $793,600.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0320 DW-Lighting Replacement Recommended Action : Motion to approve the sports field lighting replacement projects at Baker School, Choctawhatchee and Niceville  High Schools, for a total of $793,600.00. Public Content Request approval of the following sports field lighting replacement projects, Baker School Football Field in the amount of $227,000.00; Choctawhatchee HS Football Field in the amount of $248,600.00; and Niceville High Schools Football Field in the amount of $122,000.00, Practice Field in the amount of $36,000.00, and Soccer Field in the amount of $160,000, for a total amount of $318,000, and a grand total of $793,600.00. Purchases will be made through Clay County Board of County Commissioners Bid #18/19- 2. Funds will be paid from Capital Funds (1.50 Mill), Project 0320 DW - Lighting Replacement and copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments BAKER QUOTE.pdf (156 KB) CHOCTAW QUOTE.pdf (156 KB) NICEVILLE QUOTE.pdf (165 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.17 Exempted Purchase Over $25,000: Estimated Figures for Advanced International Certificate of Education (AICE) and Advanced Placement (AP) Examinations, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3105 Instructional Materials-Textbook, Project 5054 AP-Bonuses/Exams, and Project 5053 AICE-Bonuses/Exams Recommended Action : Motion to approve the purchase of examinations for an estimated number of students who will participate in AICE and AP testing. Public Content Request approval to purchase examinations for an estimated number of students who will participate in AICE and AP testing. Totals are based on an estimated number of participants. The examinations are exempt under 6A-1.012(11)(b), and each school has provided their funding source(s) on the attached spreadsheet. For additional information, please contact Stephanie Thetford, Specialist, Curriculum, at (850) 833-6313. File Attachments AP AICE School Exams Order Form FY 2022.pdf (91 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.18 Service Agreement #22-86 Ethica, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $12,000.00 Budgeted : Yes Budget Source : General Funds, Project 0099 Covid-19 Recommended Action : Motion to approve Service Agreement #22-86 between Ethica, LLC and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction/Title Department, in an amount not to exceed $12,000.00, effective October 26, 2021, through June 30, 2022. Public Content Request approval of Service Agreement #22-86 between Ethica, LLC and The School Board of Okaloosa County, FL, on behalf of Curriculum and Instruction/Title Department, to provide Training and Technical Assistance. The Provider will be paid $1,500.00 per month, for each month of completed services, for a total contract amount not to exceed $12,000.00. All funds will be paid from General Funds, Project 0099 Covid-19. The Agreement is effective October 26, 2021, through June 30, 2022, and a copy is attached. For additional information, please contact Amy Dale, Specialist, Title Department, at (850) 301-3008. File Attachments SA# 22-86.pdf (208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.19 Service Agreement #22-87 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,700.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #22-87 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Meigs Middle School, in an amount not to exceed $2,700.00, effective October 26, 2021, through May 25, 2022. Public Content Request approval of Agreement #22-87 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Meigs Middle School, to provide Percussion Instruction. The Provider will be paid $100.00 per day for up to 27 days, for a total contract amount not to exceed $2,700.00. Funds will be paid from Internal Funds, Band. The Agreement is effective October 26, 2021, through May 25, 2022, and a copy is attached. For additional information, please contact Gabrielle Tordi, Band Director, Meigs Middle School, at (850) 833-4301. File Attachments SA# 22-87.pdf (208 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.20 2021 - 2022 Uniform Statewide Assessment Calendar, presented by Steve Horton, Deputy Superintendent, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the 2021-2022 Uniform Statewide Assessment Calendar. Public Content The Uniform Statewide Assessment Calendar template is required of each district in Florida in accordance with Section 1008.22(7)(c), Florida Statues (F.S.) and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.). The Uniform Statewide Assessment Calendar is posted on the district website. For additional information please contact Steve Horton, Deputy Superintendent, 850-689-7117. File Attachments 21-22K12UniformAssessmentCalendar.pdf (271 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board