Okaloosa County School Board — Workshop Meeting, October 21, 2021 — reading text

Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2021-10-25.pdf (444 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Payroll Warrant Register and Accounts Payable Warrant Register for September 2021, totaling $27,468,156.63; and Bank Transfers for September 2021, totaling $5,060,000.00, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $27,468,156.63 and Bank Transfers in the amount of $5,060,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for September 2021, totaling $27,468,156.63; and Bank Transfers for September 2021, totaling $5,060,000.00. File Attachments 03 - MIS 3478 - Warrant Register - September 2021.pdf (557 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Appointment of Selection Committee for RFP 22-01 Underwriting Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the appointment of a selection committee for RFP 22-01 Underwriting Services. Public Content Request approval to appoint a selection committee to evaluate responses to RFP 22-01 Underwriting Services, and to return to the Board a recommendation ranking the respondents for contract negotiation. The committee membership is recommended as follows: Dr. Diane Kelley, School Board Member and Committee Chair Julie Perry, Interim CFO/Budgeting Director Steve Horton, Deputy Superintendent Jason Belcher, Executive Vice President, FNBT Bank Bob Bennett, Senior Vice President, ServisFirst Bank The School Board Attorney will work with the selection committee throughout the process. For additional information, please contact Julie Perry, Interim CFO/Budgeting Director, at (850) 833-5850. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 ITB 22-02 Wastewater Treatment Plant Operator Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $92,503.80 Budgeted : Yes Budget Source : General Funds, Project 2916 Baker- Sewer Plant Recommended Action : Motion to approve the committee's recommendation to award ITB 22-02 Wastewater Treatment Plant Operator Services to U.S. Water Services Corporation in the amount of $92,503.80. The three (3) year contract is effective November 1, 2021, through October 31, 2024. Public Content Request approval of the committee's recommendation to award ITB 22-02 Wastewater Treatment Plant Operator Services to U.S. Water Services Corporation in the amount of $92,503.80, based on fixed prices. Funds will be paid from General Funds, Project 2916 Baker-Sewer Plant. The three (3) year contract is effective November 1, 2021, through October 31, 2024, and copies of the bid and award tabulation are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments RECOMMENDATION OF AWARD FOR ITB 22-02.pdf (90 KB) ITB 22-02.pdf (3,153 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Tag-On Bid Over $25,000: Staples, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $28,188.00 Budgeted : Yes Budget Source : Federal Funds, Project 1488 DoDEA- Engage Recommended Action : Motion to approve the purchase of iPad cases from Staples in the amount of $28,188.00. Public Content Request approval to purchase iPad cases from Staples in the amount of $28,188.00. The purchase is made through Sourcewell contract #012320, and funds will be paid from Federal Funds, Project 1488 DoDEA-Engage. A copy of the quote is attached. For additional information, please contact Tami Ellis, Specialist, Curriculum, at (850) 833-4112. File Attachments STAPLE QUOTE.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Tag-On Bid: RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Various  Recommended Action : Motion to approve tagging on with Clay County Board of County Commissioners RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, effective through May 27, 2022. Public Content Request approval to tag on with Clay County Board of County Commissioners RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds. The contract was awarded to multiple vendors and will be used on an as needed basis. Funds will be paid from Capital Funds and various projects. The contract is effective through May 27, 2022. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments BID TABULATION.pdf (783 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.16 Tag-On Bid Purchase Over