Okaloosa County School Board — Workshop Meeting, October 21, 2021 — reading text

the VPK and PreKD programs in the amount of $12,956.00. Public Content District 4 School Board Member Capital Outlay Funds will be appropriated to Southside Primary School for iPads for the VPK and PreKD programs in the amount of $12,956.00. VPK and PreKD students are not considered part of the 1:1 devices push. These students are required to test six times a year. iPads are needed to accomplish this testing, and will give them a great advantage for a successful kindergarten experience, and in preparation with technology in their academics. File Attachments Southside - iPads VPK & PreK-D.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.5 Request to advertise a Public Hearing for revision of School Board Policy 01-19 Family and School Partnership For Students, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting  Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board Policy 01-19 Family and School Partnership For Students. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board Policy 01-19 Family and School Partnership For Students. The proposed amendments to the policy is to implement legislative changes under the "Parents Bill of Rights", and update statutory references. File Attachments 01-19 Parents Bill of Rights REDLINE 10-13-21.pdf (135 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.6 Request to advertise a Public Hearing for revision of School Board policies in Chapter 5, Student Education Records, presented by C. Jeffrey McInnis, Attorney to the Board, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Preferred Date : Oct 25, 2021 Absolute Date : Oct 25, 2021 Recommended Action : Motion to authorize the advertisement of a Public Hearing for revision of School Board policies in Chapter 5, Student Education Records. Public Content A public hearing will be advertised to receive public input on the proposed amendments to current School Board policies in Chapter 5, Student Education Records. Proposed amendments to the policies are to update the current policies to insure efficient and effective District operations, implement legislative changes, update statutory references, change the text to amend statutory references and make miscellaneous technical corrections. File Attachments Chapter 5 - Student Education Records - Redlined.pdf (344 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.7 Budget Amendment #1 - Fiscal Year 2021-2022 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $17,966,528.84 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #1 - Fiscal Year 2021- 2022. Public Content On September 13, 2021, the School Board adopted the budget for fiscal year 2021-2022. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of September 2021: General Fund $ 1,364,564.31 Debt Service Funds 0.00 Capital Project Funds 3,387,954.00 Other Special Revenue Funds - Federal 13,207,851.00 Other Special Revenue Funds - Food Service 6,159.53 Total - All Funds $17,966,528.84 File Attachments !BA 01 - Sept 2021.pdf (1,349 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.8 Monthly Financial Statement for September 2021 presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for September 2021 Public Content The financial statement for the month ending September 30, 2021, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials - 2021-09-30.pdf (732 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.9 Invoices to be approved for payment, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment. File Attachments Board Bills Detail 10-25-21.pdf (10 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 School Donations, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : Oct 21, 2021 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,000.00 Budgeted : No Budget Source : Donations