Okaloosa County BOCC — September 3, 2013 — Veterans' Court Coordinator Documents — reading text

OKALOOSA COUNTY BOARD OF COMMISSIONERS TO: FROM: DATE: SUBJECT: DISTRICT: BACKGROUND: -AGENDA REQUEST- HONORABLE BOARD OF COUNTY COMMISSIONERS CATHERINE WHITE, DRUG COURT MANAGER OCTOBER 25, 2013 VETERANS’ COURT COORDINATOR POSITION FROM PART- TIME TO FULL-TIME STATUS REQUEST. ALL The Okaloosa County Veterans’ Court was awarded $150,000 from the State of Florida to use during their current fiscal year June 2013 — June 2014). I am requesting approval to utilize the funds from the State of Florida Award allocation to make the Veterans’ Court Coordinator (PT) position full-time effective November 11, 2013 until June 30, 2014. The full-time status will include an additional 20 hours per week, increased FICA/Retirement/Workers’ Compensation, additional leave accrual and will offer holidays and Health/Life/Dental benefits. Initial funding will be charged 100% to Judicial Innovations Fund and the Fund will be reimbursed by the State of Florida Award monies as outlined in the contract. The increased amount of funding will be approximately $17,393.75 RECOMMENDATION: That the Board of County Commissioners takes the following actions: A. Approval of the following agreement for the Funding of Court Personnel between the First Judicial Circuit of Florida and Okaloosa County, Florida. Which will increase the Veterans’ Court Coordinator (PT) position to full-time effective November 11, 2013 until June 30, 2014 in the amount of $17,393.75. RECOMMENDED BY: OQ otthote Wee Catherine A. White Drug Court Manager Court Administration -CONTRAGT & LEASE INTERNAL COORDINATION SHEET ne Contract/tease Number -eeitacletaien| Name: iBall Cet _ rent Funded YES Nox | Puro! Wot: Vp Ira AS ‘ : ‘poten * “oboly fae ; Art “Tracking Number: Z27-! ia “ft 2. oO GREATER THAN $25.900 ray 38 ‘i sa8 acon Ls Léss. ay 2, em - ‘Bocieni hes been fovonei ‘anid ‘theives ay Gitachinents or ‘eh, aa a ent wii ‘ion a oe a . ““Purghaving Review © an Alforn tats Review res i Seg * [ape . " Followirig. Okaloosa County gsproval: ~ ‘S Fou “Conf: Cranks ato tt ¢ ; | Dogimenf has beehtecelved: Se ae Dates oven at oo Pe sen Ty ; Contracts & Grants Manager ot, AGREEMENT FOR THE FUNIDNG OF COURT PERSONNEL BETWEEN THE FIRST JUDICIAL CIRCUIT OF FLORIDA AND OKAOOSA COUNTY, FLORIDA This Agreement is entered into by and between Okaloosa County, (“County”), a political subdivision of the State of Florida having its principal place of business at 302 Wilson Street North, Crestview, FL 32536, and the First Judicial Circuit of Florida (“Court”) having its principal place of business at 190 Governmental Center, Pensacola, FL 32502. RECITALS WHEREAS, pursuant to section 29.0081, Florida Statutes, the County and the Court agree that the County will fund in part the position of Veterans Court Coordinator (“Coordinator”) to assist in the operation of the Court’s Veterans’ Court Program in Okaloosa County; and WHEREAS the County and Court desire to enter into a relationship whereby the County shall provide the funding for the Coordinator on the terms and subject to the conditions set forth herein and in section 29.0081, Florida Statutes. NOW THEREFORE, in consideration of the above recitals and in consideration of the mutual agreements and undertakings set forth below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows: ARTICLE J] —- COUNTY FUNDING OF COURT PERSONNEL 1.1 The County agrees to provide funding for the existing Coordinator position within the Okaloosa County Veterans Court Program from the effective date of this Agreement through the court fiscal-year ending June 30, 2014. 1.2 The County shall provide an additional 20 hours per week salary and all applicable benefits, to include but not limited to additional holiday pay, FICA, life and health insurance and retirement, to the already existing Coordinator position, effective November 11, 2013. ARTICLE II — RESPONSIBILITIES AND SUPERVISION 2.1 The Coordinator position funded under this agreement shall be hired, supervised, managed, and fired by personnel of the Court. The County shall be considered the employer for purposes of section 440.10, F.S. (workers’ compensation) and Chapter 443 (unemployment benefits). 2.2, The Court shall supervise the Coordinator whose employment is funded in part under this agreement. The Court shall be responsible for compliance with all requirements of federal and state employment laws, including, but not limited to, Title VII of the Civil Rights Act of 1964, Title | of the Americans with Disabilities Act, 42 U.S.C. s. 1983, the Family Medical Leave Act, the Fair Labor Standards Act, chapters 447 and 760, and ss. 112.3187, 440.105, and 440.205; and fully indemnify the County from any liability under such laws, as authorized by s. 768.28(19), to the extent such liability is the result of the acts or omissions of the Court or its agents or employees. ARTICLE Ii] — COST REIMBURSEMENT 3.1 The Court agrees to reimburse the County for salary and employment benefits costs for the Coordinator position not to exceed the amounts as listed in Exhibit A, attached to and incorporated in to this Agreement. The County shall provide documents evidencing the expenses paid for the position and send the Court an invoice the first day of each month for all related costs incurred the preceding month as identified in Exhibit A. The County shall mail such invoices to Cathy White, Drug Court Manager, 100 W. Maxwell Street, Pensacola, FL 32502. Payments will be due and payable within 30 days of receipt of invoice and supporting documentation as requested by the Court. The Court will initiate prompt payment procedures upon receipt of a written invoice, submitted in detail sufficient for a proper pre and post-audit. Payment will be made pursuant to Section 215.422. ARTICLE IV - TERMINATION 4.1 This Agreement shall continue in full force and effect until June 23, 2014, unless another date is agreed to by the parties or upon the expiration of county funding for the position. Either party may terminate this Agreement upon sixty (60) days notice to the other party. 4.2 Upon termination or expiration of this Agreement, the County shal! provide a final invoice for reimbursement and transfer any requested documents or data to the Court to effect a transition of the funding of the position without disruption. 4.3. Each party shall return to the other party all copies of any Confidential Information or other materials received from the other party; ARTICLE V — MISCELLANEOUS 5.1 This Agreement and all rights and duties hereunder may not be assigned, delegated, or otherwise encumbered by any party without the prior written consent of the other party. 5.2 All notices, requests, or other communications required or permitted to be given hereunder or which are given with respect to this Agreement shall be in writing (including telecopy) and, unless otherwise expressly provided herein, shall be delivered (a) by hand during normal business hours, (b) by Federal Express, United Parcel Service or other reputable overnight commercial delivery service (collectively, “overnight courier”), (c) by registered or certified mail (return receipt requested) or (d) by telecopy, addressed as follows: If to County: Okaloosa County Board of County Commissioners 302 Wilson Street North Crestview, FL 32536 Telephone No.: Facsimile No.: Email: ATIN: If to Court: The First Judicial Circuit Florida 190 Governmental Center Pensacola, FL 32502 ATTN: Will Moore Telephone No.: (850) 595-4400 Email: will: moore@flcourts1.gov Facsimile No.: (850) 595-0360 Any such notice shall be effective for purposes of determining compliance with the time requirements herein (a) at the time of personal delivery, if delivered by hand, (b) at the time accepted for overnight delivery by the overnight courier, if delivered by overnight courier, (c) at the time of deposit in the United States mail, postage fully prepaid, if delivered by registered or certified mail, or (d) at the time of confirmation of receipt, if delivered by telecopy. In addition to the chosen notification method, the parties shall provide courtesy notice of the communication by electronic mail to the email address provided. If either party changes its address for purposes of notices hereunder, such party shall give written notice of such change to the other party 5.3 This Agreement shall constitute the entire agreement between the parties hereto and shall supersede any other agreements whether oral or written, express or implied, as they pertain to the transactions contemplated herein. No revision, change, amendment, addendum or modification of this Agreement shall be effective unless made in writing and signed by both of the parties hereto. 5.4... This Agreement shall be construed and governed in accordance with the laws of the State of Florida. In the event any legal action becomes necessary to enforce or interpret the terms of this Agreement, including but not limited to any applications for temporary restraining orders, temporary or permanent injunctions, , the parties agree that such action will be brought in the Okaloosa County Circuit Court and the parties hereby submit to the exclusive jurisdiction of said Courts. 5.5 If any provision of this Agreement is found by any Court of competent jurisdiction to be invalid or unenforceable, such provision shall be deemed to be modified to the minimum extent necessary to cause it to be valid and enforceable and the invalidity or unenforceability of such provision prior to such modification shall not affect the other provisions of this Agreement and all provisions not affected by the invalidity or unenforceability shall remain in full force and effect. IN WITNESS WHEREOF, the Court and County have executed this Agreement on the dates shown below. The First Judicial Circuit Florida (“Court’’) By: Date: Its: Robin Wright, Trial Court Administrator Okaloosa County Board of County Commissioners (“County”) By: Date: Its: Don R. Amunds, Chairman EXHIBIT “A” PERSONNEL COSTS The personnel costs for the Coordinator position applicable for this Program are: Additional Hours Holidays WIC FICA Insurance Retirement $11,357.04 $1,150.08 $29.26 $956.79 $3,034.34 $869.24 $17,393.75