Fort Walton Beach Council agenda — 03-27-2007 regular agenda — reading text

Chelsea Drive, expressed his belief that the footprint does not agree with the two previous appraisals and he did not believe that the City agreed to sell all the frontage to the County, cfnd he did not believe the two appraisals included selling all the frontage to the County. There was no further public input. Mr. Minich moved to enter into an Interlocal Agreement with Okaloosa County transferring the interest of 16. 3 acres of property located at 1958 Lewis Turner Blvd from the City of Fort Walton Beach to Okalooscl County at the purchase price of $2, 000, 000. 00, subject to the conditions, covenants, and terms, and further authorize the Mayor and City Clerk to execute the necessary documents. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Pullen, and Minich in favor (Tucker and r Hartwell absent).  3- 13- 07 2.t1 Regular Council ENGAGEMENT LETTER WITH O' SULLIVAN CREEL Mr. Holmes moved to waive the formal bidding process and authorize the City Manager to execute an engagement letter with O' Sullivan Creel, entering into a three- year Beach for agreement to perform annual auditing services for the City of Fort Walton fiscal years ending 2007, 2008 and 2009, for the amounts not to exceed $ 60,265, $ 62, 073, and $ 63, 935 respectively; and further authorize the City Manager to extend the agreement for a further three- year period if determin,ed to be in the best interest of the City. Mr. Campbell seconded omotion and it carried unanimously with Holmes, Patterson, Campbell, Pullen, and Minich in favor (Tucker and Hartwell absent) STRATEGIC PLAN 2007 Mr. Patterson moved to adopt the City of Fort Walton Beach, Florida, Strategic Plan 2007. Dr. Pullen' seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Pullen, and Minich in favor (Tucker and Hartwell absent). The City Managerrerninded Council that the Strategic Plan is a living, breathing document that changes as conditions change. RECESS The meeting recessed at 8: 00 p. m. RECONVENE.. '.. ....... ..' .... ',' , re66hy~',iie~~ t B: 15p~m. The meeting c.. _. UNOFFiciAL ECECTlbN"RESUL TS The Mayor read the unofficial results of the eiection received by fax: Seat 1, Mike Holmes 1, 118 and Bill Walter 792; Seat 2, Virgil Miller 975 and Bill Patterson 945; Seat 3, Bob Campbell 893 and Dennis Reeves 1, 030; Seat 4, Dean Covey 508, Peter Doherty 353, and Bill Garvie 1, 068. Council will consider certifying the election results when, the City Clerk returns from the Supervisor of Elections Office. MAYOR/COUNCIL ANNOUNCEMENTS Mr. Minich expressed appreciation to Bill Patterson and Bob Campbell and congratulated Mike . Holmes, Virgil Miller, Dennis Reeves, aDd Bill Garvie. Mr. Holmes welcomed the four recruit Police Officers and thanked the Police Chief. and the Police Departmeht for taking the initiative. He mentioned the day lily beds on Ferry Road planted by Mr. Estegren and looked forward to seeing them in bloom. The Mayor commented there was a 14. 8% turn out for the election. He mentioned the passing of former Councilman Jim Murtha. I,.' CITY MANAGER ANNOUNCEMENTS The City MaQa9E3r urlced the exhibit of art work at the library from March 15 to April 16; the anh(:> Heritage Park & CulturaiCenter 14th annual Heritage Day Open House on March 1th; the Musical Journey Around the World at the Library on March 17th at 2: 00 p. m.; and the Police Department's 5th annual Construction Junction Kid' s Day event on March 24th from 9: 00 a. m. to 2: 00 p. m. at the" Fairgrounds. RECESS . The meeting recessed at 8: 25 p. m. Mr. Tucker arrived at 8: 25 p. m. 21. 2 3- 13- 07 Regular Council RECONVENE The meeting reconvened at 8: 30 p. m. The City Clerk arrived at 8: 30 p. m. Mr. Tucker commented on the experience at the Supervisor of Elections office. CERTIFICATION OF ELECTION RESULTS Consideration of certifying municipal election results for March 13, 2007 and authorize City Council to execute the necessary documents. of The City Clerk passed around for each Council member to sign the Certificate of the Board City Canvassers of the City Election held on March 13, 2007: Seat 1: Mike Holmes 1, 11 a votes with 58. 5%; Bill Walter 792 votes with 41. 5% Seat 2: Virgil Miller 975 votes with 50. 8%; Bill Patterson 945 votes with 49. 2% Seat 3: Bob Campbell 893 votes with 46.4%; Dennis Reeves 1, 030 votes with 53. 6% Seat 4: Dean Covey 508 votes with 26.4%; Peter Doherty 352 votes with 18. 3%; Bill Garvie 1, 068 with 55.4% COMMUNICATION SERVICES TAX REVENUE Mr. Tucker wished to know if the amount that will have to be paid back for the Communication the Services Tax Revenue had been discussed. The City Manager explained that is the money Revenue and they have City will be short in this year' s budget as a result of the State Shared not resolved the amount. ADJOURNMENT There being no further business, the meeting adjourned at 8: 35 pm. APPROVED: MAYOR: ATTEST: CITY CLERK ddm  CITY COUNCIL MEETING March 27, 2007 Consent Agenda Consideration of a request to award bid # 07- 111 , purchase of golf course equipment, to the lowest responsive, responsible bidder meeting specifications Golf Club Administrator) Council Action 1 st 2nd Vote: Agenda Item Number: CA- 2  CITY OF FORT WALTON BEACH MEMORANDUM DATE: March 1, 2007 TO: Joyce Shanahan, City Manager FROM: Bob Flanagan, Golf Club Superintendent SUBJECT: Request to Award Bid # 07~111 Purchase of Golf Course Equipment SUMMARY Pursuant to City of Fort Walton Beach Code of Ordnances, Volume II, Chapter IV, Section 4. 01, Paragraph 4. 01.025, request authorization to award bid # 07- 111 purchase of golf course equipment, to the lowest responsive, responsible bidder meeting bid specifications, for item # lb, ( 2) John Deere Hybrid Diesel model greens mowers to Beard Equipment, Pensacola, FL, for the bid amount of 48, 250. 00 ( Includes trade in allowance of $1, 000. 00 & No extended warranty), item # 2 & 2a, ( 3) Toro Reelmaster 5410- 0 Fairway Mowers wi extended warranty, 4- post ROPS & sunshade canopies, to Jerry Pate Turf, Pensacola, FI. For the bid amount of $ 115, 675. 56 ( includes trade in allowance of $4, 230. 00,) , and item # 3, ( 2) Toro Groundsmaster 3500- 0 trim mowers wlextended warranty to Jerry Pate Turf, Pensacola, FI, for the bid amount of $ 58, 312. 00 ( includes trade in allowance of $ 3, 094. 00). Item # lb replaces MJ444 & equipment # MJ445, both 2000 model Toro Reelmaster 3250~0 greens mowers. Item # 2 replaces equipment # MJ439, MJ440, & MJ441, all 2000 model Toro Reelmaster 5400- 0 fairway mowers. Item # 3 replaces equipment # MJ442 & MJ443, both 2000 model Toro Reelmaster 3100- 0 trim mowers. The lowest bid for item # lb from Kilpatrick Turf, of Boynton Beach, FI. Was non- responsive since it did not meet specifications as explained in item # 21, comments. The lowest bidder for item # 2 Beard Equipment of Pensacola, FI. was since it did not meet specifications as explained in item # 21, non- responsive comments. The lowest bidder for item # 3 Kilpatrick Turf of Montgomery, AI., was non- responsive since it did not meet specifications as explained in item # 21, comments. If approved, sufficient funds are available in account number 404- 0700- 572- 6402. C f!\- #- RECOMMENDATION Request authorization to award bid # 07- 111 purchase of golf course equipment, to the lowest responsive, responsible bidder meeting bid specifications, for item 1b, ( 2) Diesel Hybrid Greensmowers ( no extended warranty) from Beard Equipment of Pensacola, FL, for the bid amount of $ 48, 250. 00, item # 2, ( 3) Fairway mowers w/ extended warranty, 4- post ROPS & sunshade canopies, to Jerry Pate Turf of Pensacola, Fl., for the bid amount of $ 115, 675. 56 and item 3, ( 2) Trim mowers to Jerry Pate Turf of Pensacola, FI. For the bid amount of 58, 312. 00  FIN ANCIAL DA T A 1. DEPARTMENT: GOLF CLUB 2. DIVISION: MAINTENANCE 3. FUND: GOLF FUND 4. ACCOUNT#: 404- 0700- 572- 6402 5. ACCT. DESCRIPTION: GOLF CLUB EQUIPMENT 6. FY BUDGET: 2006/2007 7. AMOUNT BUDGETED: $ 223, 741.00 8. GRANT FUNDS: YES_ NO X AMOUNT $ 9. FUND TRANSFER: YES NO X AMOUNT $ 10. FROM ACCT. #: N/A 11. TO ACCT. #: N/A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A 13. PRICE ANALYSIS: ATTACHED ADD' LMAT FDR NONE X BID ITEM DATA 14. DESCRIPTION OF BID ITEM: (2) Greens Mowers, ( 3) Fairway Mowers, & ( 2) Trim Mowers 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR_ NONE X 16. # BID INVITATIONS SENT: 15 17. # BIDS RECEIVED: 4 18. # RESPONSIVE BIDS: 4 19. RECOMMENDED VENDOR: ITEM #lb-Beard Equipment of Pensacola, FL. ITEM #2 & 2a- Jerry Pate Turf of Pensacola, FL. ITEM #3- Jerry Pate Turf of Pensacola, FL. 20. BID AWARD AMOUNT: ITEM #1- Beard Equipment-$ 48, 250 + Trade in ofMJ444 & MJ445 ITEM #2 Jerry Pate Turf-$115, 675.56 + Trade in ofMJ439, MJ440, & MJ441 ITEM #3 Jerry Pate Turf- $58, 312.00 + Trade in ofMJ442 & MJ443 21. COMMENTS: YES 22. ESTIMATED QUANTITY TO BE PURCHASED:N/A 23. ESTIMATED PURCHASE AMOUNT: $222,237. 56 24. BID TABULATION ATTACHED: YES x NO ADD' L MAT FDR_ 25. TERM OF CONTRACT: JERRY PATE-NET 60 DAYS, BEARD EQUIPMENT- NET 30 DAYS 26. BID V ALID TO: ALL BIDS, 60 DAYS 27. BID PRICE VALID FOR TERM OF CONTRACT YES x NO 28. WARRANTY PERIOD: ITEM #1 b- 2YEARS/ 1500 HOURS, ITEM #2 & 2a- 60 Month/3500 Hours, ITEM #3- 60 Month / 3500 Hours 29. DELIVERY TIME: N/A 30. STATE CONTRACT: YES NO-L- 31. CONTRACT #: N/A 32. CO- OP PURCHASE: YES NO2L-