Okaloosa County School Board — Regular Meeting, September 25, 2017 — reading text

Classrooms to Staples Business Advantage. All items will be purchased at fixed pricing, on an as needed basis. Funds will be paid from individual schools/departments. The three (3) year contract is effective October 14, 2017 through October 13, 2020 and a copy of the award tabulation is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments ITB-18-01.pdf (18 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.8 ITB 18-02 Auditorium Lighting for Crestview High  School, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 25, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $31,677.00 Budgeted : Yes Budget Source : Capital Funds, Project 2359 CVHS Stage Lighting, General Funds, Project 2909 School Maintenance Recommended Action : Motion to approve the Evaluation Committee's recommendation to award ITB 18-02 Auditorium Lighting for Crestview High School to Full Compass Systems in the amount of $31,677. Public Content Request approval of the Evaluation Committee's recommendation to award ITB 18-02 Auditorium Lighting for Crestview High School to Full Compass Systems in the amount of $31,677. Funding will be paid from a combination of Capital Funds, Project 2359 CVHS Stage Lighting and General Funds, Project 2909 School Maintenance. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Systems at (850) 689-7159. File Attachments ITB 18-02.pdf (35 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.9 Tag-On Bid: RFP 17-04 Multi-Function Copiers, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 25, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with Santa Rosa County School District RFP 17-04 Multi-Function Copiers. Public Content Request approval to tag on with Santa Rosa County School District RFP 17-04 Multi-Function Copiers, based on fixed prices and multiple vendors. The bid will be available to use on an as needed basis and funding will vary. The bid is effective until June 30, 2022 and copies of the award tabulation are attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RFP-17-04 Multifunction Copiers.pdf (711 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.10 Exempted Purchase: BrainPOP, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 25, 2017 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $49,996.80 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Software Recommended Action : Motion to approve the purchase from BrainPOP in the amount of $49,996.80. Public Content Request approval of the purchase from BrainPOP in the amount of $49,996.80 for a 1 year web-based software subscription for district-wide use. The purchase is exempt under 6A-1.012(11)(b). The contract is effective October 1, 2017 through September 30, 2018 and copies of the quote and Addendum to the Terms of Use are attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7160. File Attachments BRAINPOP.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject : 7.11 Moved to Discussion 8.2 - Non-Exclusive Parking Lot  License Renewal and Extension Agreement between the School Board of Okaloosa County, Florida and Beachside Ministries, Inc. d/b/a Beachside Community Church, presented by Dr. Bill Smith, Specialist, Custodial Services, and recommended by the Superintendent for approval. Meeting : Sep 25, 2017 - Regular Meeting Type : Discussion Public Content Approval is requested to renew the Non-Exclusive Parking Lot License Agreement between the School Board and Beachside Ministries, Inc. d/b/a Beachside Community Church. This agreement is for the non-exclusive license to use and occupy the stadium parking lot facility located at Choctawhatchee High School on Racetrack Road in Fort Walton Beach. The renewal term shall begin at the expiration of the current license term on June 1, 2018 and expire on May 31, 2023. The term of the agreement may be extended by mutual agreement of the parties for additional periods of five (5) years. File Attachments BEACHSIDE Ministries Parking Lot (Choctaw) License Agreement Sept 2017 with Exhibit A.pdf (501 KB) 7. Consent Agenda Subject : 7.12 2017-2018 Uniform Statewide Assessment Calendar, presented by Steve Horton, Assistant Superintendent, MIS, and recommended by the Superintendent for approval. Meeting : Sep 25, 2017 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 25, 2017 Absolute Date : Sep 25, 2017 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve 2017-2018 Uniform Statewide Assessment Calendar Public Content The Uniform Statewide Assessment Calendar template is required of each district in Florida in accordance with Section 1008.22(7)(c), Florida Statues (F.S.) and State Board of Education Rule 6A-1.094224, Florida Administrative Code (F.A.C.). The Uniform Statewide Assessment Calendar is posted on the district website. For additional information please contact Steve Horton, Assistant Superintendent, MIS, at 850-689-7184. File Attachments 2017-2018 Uniform Statewide Assessment Calendar.pdf (2,941 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Rodney Walker, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Melissa Thrush, Rodney Walker, Lamar White 7. Consent Agenda Subject :  7.13 School-to-Work contracts between The School Board of Okaloosa County and Crestview Nurseries to provide career experience opportunities to eligible