Okaloosa County School Board — Workshop Meeting, September 25, 2023 — reading text

School and Pryor Middle School, in the amount of $350,000. Public Content Approval is requested for Program #6, Task Order #40, Roof Replacement Projects at Meigs Middle School and Pryor Middle School. Scope of work is to remove the existing foam roofing at the classroom ramps and replace with the District standard Tremco Powerply Endure BIO 100 roofing system at all areas. New gutters and downspouts are included in the scope of work. Pre-GMP Budget: $350,000 For additional information, please contact Dr. Bill Smith, 689-7158. 10. Construction Program/Owner's Representative's Business Subject : 10.3 TPM Program #6, Task Order #2 - Scope Modification #7, School Security and Fencing, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 25, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 25, 2023 Absolute Date : Sep 25, 2023 Fiscal Impact : Yes Dollar Amount : $477,663.00 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #2 - Scope Modification #7, School Security and Fencing, in the amount of $477,663.00, contingent on receipt of the validation letter from CMI. Public Content Approval is requested for TPM Program #6, Task Order #2 - Scope Modification #7, School Security and Fencing, in the amount of $477,663.00. This modification includes the execution of a three (3) year gate preventative maintenance contract to provide quarterly service to the existing gates at operators installed district-wide. Also included are Sales Tax projects at Northwood Elementary School to provide new and extended canopies and sidewalks at the parent drop-off. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments TO#2 Scope Mod #7 Cost Comparison.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.4 TPM Program #6, Task Order #12 - Scope Modification #1, Sales Tax COP Projects, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 25, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 25, 2023 Absolute Date : Sep 25, 2023 Dollar Amount : $2,079,118.00 Budget Source : 3922 - COPS Series 2022A Recommended Action : Motion to approve TPM Program #6, Task Order #12 - Scope Modification #1, Sales Tax COP Projects, in the amount of $2,079,118.00 which includes $30,000 of FF&E, contingent on receipt of the validation letter from CMI. Public Content Approval is requested for TPM Program #6, Task Order #12 - Scope Modification #1, Sales Tax COP Projects, in the amount of $2,079,118 which includes $30,000 of FF&E. This modification covers the addition of Board approved Sales Tax projects at Silver Sands School, Elliott Point Elementary School and Baker School to the current COP Projects. This additional scope was added to the current projects occurring at each site to address other Sales Tax related projects that were originally scheduled to occur at a later date. Additional work was also requested at Crestview High School to create a new classroom and restrooms in the 9th grade hallway. The work at Silver Sands includes the reconfiguration and reconstruction of the track, design and construction of a new parking lot, parent drop off drive and associated sidewalks and canopies. Also included is new fencing at the track, school perimeter and the parking lot. The work at Elliott Point includes the installation of a new IP based intercom system for the entire campus, including new classrooms. The work at Baker School includes the addition of a covered patio at the Multi-Purpose Building that will serve as the Dining Room expansion component of the Sales Tax project list for this school. For additional information, please contact Dr. Bill Smith, 689-7158. File Attachments TO#12 Scope Mod #1 Cost Comparison.pdf (28 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.5 TPM Program #6, Task Order #16 - Scope Modification #1 of Phase 2, Front Entry Canopy Projects, presented by Dr. Bill Smith, Program  Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 25, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 25, 2023 Absolute Date : Sep 25, 2023 Dollar Amount : $76,955.00 Budget Source : Capital Funds - 1.50 Mill Recommended Action : Motion to approve TPM Program #6, Task Order #16 - Scope Modification #1 of Phase 2, Front Entry Canopy Projects in the amount of $76,955.00, contingent on receipt of the validation letter from CMI. Public Content Approval is requested for TPM Program #6, Task Order #16 - Scope Modification #1 of Phase 2, Front Entry Canopy Projects in the amount of $76,955.00. This modification consists of new security fencing along Mississippi Ave and John Sims Parkway. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#16 Scope Mod #2 Cost Comparison.pdf (33 KB) 10. Construction Program/Owner's Representative's Business Subject : 10.6 TPM Program #6, Task Order #19 - Scope Modification #1, Canopy Replacement (Storm Damage), presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Sep 25, 2023 - Workshop Meeting Type : Action Preferred Date : Sep 25, 2023 Absolute Date : Sep 25, 2023 Dollar Amount : $99,058.00 Budget Source : 3911 - Other Capital - Capital Sales Tax Recommended Action : Motion to approve TPM Program #6, Task Order #19 - Scope Modification #1, Canopy Replacement (Storm Damage) in the amount of $99,058.00, contingent on receipt of the validation letter from CMI. Public Content Approval is requested for TPM Program #6, Task Order #19 - Scope Modification #1, Canopy Replacement (Storm Damage) in the amount of $99,058.00. This scope modification includes the replacement of a section of storm damaged canopy at the rear of the campus. Please contact Dr. Bill Smith for additional information, 689-7158. File Attachments TO#19 Scope Mod #1 Cost Comparison.pdf (33 KB) 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Sep 25, 2023 - Workshop Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Sep 25, 2023 - Workshop Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Out of State Student Trip Requests - 9-25-23.pdf (333 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Sep 25, 2023 - Workshop Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Designation of School Board Member to serve as the Board's representative to the Educational Support Professional of the Year Selection