Okaloosa County BOCC — November 18, 2014 — Agenda — reading text

any governing body. iii. “Staging area” means a land-based holding area for artificial reef material where such material is stored and prepared for transportation to an approved artificial reef site. 2. DELIVERABLES A. Deliverable #1 (Artificial Reef Construction) Construction of two marine artificial reefs by loading, transporting and deploying the maximum tonnage of COMMISSION approved GRANTEE donated intact concrete Version 1.0 — June 2013 Attachment A, Page 6 of 12 Attachment A —- SCOPE OF WORK Project Name: | Okaloosa County Artificial Reef FWC Agreement No. 13243 Construction 2014-15 culverts, and Eglin Air Force based donated concrete or concrete and steel pre-cast target materials procured through a COMMISSION reviewed competitive bidding process to select a qualified subcontractor reviewed by the COMMISSION. No more than $140,000 in available COMMISSION funding and $100,000 in GRANTEE funding is available for this project. The selected reef material will be deployed to create two individual patch reefs of approximately equal tonnage. One patch reef will be constructed at the center point of each of two permitted areas known as Fish Havens 13 and 14 in state waters of the Gulf of Mexico off Okaloosa County, Florida. Patch reef center point locations are indicated in Paragraph 6, Table 1. Each of the two patch reefs will consist of artificial reef materials placed as a single pile within the permitted reef areas. The size and configuration of patch reefs deployed will depend on the bid prices received with bid selection based on the lowest cost per ton of material proposed for transport from material staging areas and subsequent offshore deployment at the designated artificial reef locations as well as the availability of acceptable reef materials. At least 80% of the individual concrete units loaded onto the deployment vessel for each deployment trip will weigh a minimum of 1,000 pounds. No more than 20% of the individual concrete units or concrete rubble pieces loaded on the deployment vessel will weigh less than 1,000 pounds but not less than 500 pounds. No individual concrete rubble pieces weighing less than 500 pounds will be placed on the deployment vessel. The COMMISSION will approve all materials prior to deployment. i. Minimum Level of Performance Each artificial reef must be deployed within the boundaries of the permitted area, at the approximate center point of each permit area and in compliance with all the applicable permits and authorizations associated with the permitted area. The minimum acceptable level of performance is the placement of two patch reefs of approximately equal size composed of inspected COMMISSION and GRANTEE approved pre-cast concrete culvert and concrete or concrete and steel target material deployed at the center points of two Okaloosa County Fish Haven permitted artificial reef locations (FH 13 and14) in accordance with the specifications in this Agreement. The patch reef footprint and vertical relief of the tightly stacked material deployed from a double anchored vessel will depend upon the maximum tonnage of reef material that can be transported and deployed with total funding not to exceed $140,000 provided by the COMMISSION and $100,000 provided by the GRANTEE. ii. Documentation / Criteria Used as Evidence of Performance 1. A Materials Placement Report shall be submitted to the COMMISSION's Project Manager within 30 days of field operations completion. The Materials Placement Report form is available on the COMMISSION’s website at http://www.myfwe.com/conservation/saltwater/artificial-reefs/. The Materials Placement Report must have a certification signature and reflect an accurate material tonnage for the reef deployed as well as a detailed description of the type, number, dimensions and overall tonnage of the various sizes of reef materials deployed. This information may be submitted on the materials placement report in lieu of taking loaded and unloaded barge measurements. If accurate individual weights of concrete Version 1.0 — June 2013 Attachment A, Page 7 of 12 Attachment A —- SCOPE OF WORK Project Name: Okaloosa County Artificial Reef Construction 2014-15 FWC Agreement No. 13243 iii. units cannot be obtained or are not known, barge displacement measurements are required. The GRANTEE's Project Manager or GRANTEE’s designee shall then record the waterline length, width and draft (to the nearest inch) of the loaded barge at all four (4) corners to calculate the average displacement of water due to the weight of the artificial reef materials. The same barge measurements must be taken by either the GRANTEE's Project Manager or GRANTEE’s designee when the barge returns to shore after the deployment has been completed. These measurements may not be taken while the barge is offshore at the deployment site. The barge measurements are to be included in the Materials Placement Report. A final field report providing the designated observer's narrative, for each day of the reef deployment operations, is required prior to reimbursement. The field report shall include a written chronology and narrative describing details of the deployment, and a performance evaluation of the marine contractors who performed the work. The final field report should include photos of the material and loaded barge prior to each deployment and, if available, underwater photographs and video footage (surface and/or underwater). Timeline for Completion All artificial reef construction must be completed by December 31, 2015. Advance planning that avoids dependence on a favorable weather window during the final weeks of the project is strongly encouraged. All requests for bid packages from the GRANTEE to potential contractors must include language that specifies a completion date that ensures all materials will be in the water by December 31, 2015. Subcontracts with completion dates significantly earlier than December 31, 2015 to provide an additional buffer are strongly encouraged. FINANCIAL CONSEQUENCES B. If the GRANTEE fails to complete construction within the time frame specified by the Scope of Work, the budget amount allocated for that portion of the construction project deliverable not yet completed at the expiration of the Agreement will be deducted from the GRANTEE’s payment. C. The GRANTEE will not be eligible for reimbursement until all reports have been provided to the satisfaction of the COMMISSION documenting that all work has been completed in accordance with the Scope of Work, and in compliance with all permit conditions. 3. PERFORMANCE A. Written or electronically transmitted progress reports must be sent to the COMMISSION's Contract Manager at no less than 60 day intervals beginning from the date of execution of this agreement. Version 1.0 — June 2013 Attachment A, Page 8 of 12 Attachment A —- SCOPE OF WORK Project Name: {| Okaloosa County Artificial Reef FWC Agreement No. 13243 Construction 2014-15 B. The GRANTEE agrees to provide the COMMISSION with a minimum of five (5) days notice for any artificial reef construction that occurs as a result of this Agreement. The GRANTEE agrees to follow all provisions of Section 379.249, Florida Statutes and Chapter 68E-9, Florida Administrative Code during the term of this Agreement. The GRANTEE agrees to comply with all applicable federal, state, and local statutes, rules and regulations in providing goods or services to the COMMISSION under the terms of this Agreement; including the general and special conditions specified in any permits issued by the Department of the Army, Corps of Engineers and/or the Florida Department of Environmental Protection. The GRANTEE further agrees to include this as a separate provision in all subcontracts issued as a result of this Agreement. Funds from this Agreement may not be expended on salaries, training, or parts replacement or repairs to rented or contractor owned equipment. Documentation of expenses and survey reports must be submitted with the closeout package in order for reimbursement to be made. 4. COMPENSATION AND PAYMENT A. COST REIMBURSEMENT B. The GRANTEE shall be compensated for a maximum of $140,000 on a cost reimbursement basis in accordance with the Cost Reimbursement Contract Payment Requirements as shown in the Department of Financial Services, “Reference Guide for State Expenditures” publication. The cost reimbursement requirements section of the Reference Guide is attached hereto and made a part hereof as Attachment D. The GRANTEE shall provide a cash match of $100,000 to this project to ensure successful achievement of objectives outlined in the Scope of Work. INVOICE SCHEDULE A single final invoice may be submitted after completion of the deliverable and must be received by the COMMISSION no later than February 15, 2016 to assure availability of funds for payment. A timely reimbursement request following completion of actual field operations is strongly encouraged. C. TRAVEL EXPENSES No travel expenses are authorized under the terms of this Agreement. D. FORMS AND DOCUMENTATION 1. The GRANTEE shall submit a completed Materials Placement Report form along with the invoice and request for payment. The Materials Placement Report form is available on the COMMISSION’s website at: www.myfwe.com/conservation/saltwater/artificial-reefs. Version 1.0 — June 2013 Attachment A, Page 9 of 12 Attachment A —- SCOPE OF WORK Project Name: | Okaloosa County Artificial Reef FWC Agreement No. 13243 Construction 2014-15 5. MONITORING SCHEDULE A. B. The GRANTEE agrees to allow the COMMISSION to conduct on-site inspections of the artificial reef materials, staging areas and vessel deployment platform before, during, and after the deployment. No additional monitoring activities have been identified at this time. 6. INTELLECTUAL PROPERTY RIGHTS See Agreement for applicable terms and conditions related to the intellectual property rights. 7. SUBCONTRACTS A. The GRANTEE agrees to follow all requirements of Section 287.057, Florida Statutes, for the procurement of commodities or contractual services under this Agreement. The GRANTEE will obtain a minimum of three written quotes for any subcontracts required for Agreements in the amount of $35,000 or less, and the GRANTEE will publicly advertise and send bid specifications to a minimum of five (5) potential subcontractors for any subcontracts required for Agreements in excess of $35,000. The use of a vendor registered with the Statewide Negotiated Agreement Price Schedule (SNAPS) does not preclude the GRANTEE from the requirements of Paragraph A. The GRANTEE shall submit bid specifications to the COMMISSION 's Contract Manager for approval within ninety (90) days following the execution date of this Agreement. The COMMISSION shall provide comments on the bid specifications to the GRANTEE within 30 days following submittal. All bid specifications must be approved, in writing, in advance by the COMMISSION's Contract Manager, prior to public advertisement or distribution. Any request to use a sole source vendor by the GRANTEE must be requested and justified in writing and approved by the COMMISSION's Contract Manager prior to awarding a sole source subcontract under this Agreement. A summary of the vendor replies and recommended contractor must be sent by the GRANTEE to the COMMISSION's Contract Manager for review of the County’s recommendation prior to the awarding of any contracts under this Agreement. Contracts for offshore transport and placement of artificial reef material shall be prepared such that upon initiation of the handling and movement of these artificial reef materials by the GRANTEE’s contractor, all liability, risk of loss and responsibility for the safe handling, storage, transportation and deployment of the materials shall be borne by the contractor. This liability, assumption of risk and responsibility shall remain with the