Okaloosa County BOCC — August 24, 2013 — BT-13-45 — reading text

DON W. HOWARD CLERK OF THE CIRCUIT COURT, OKALOOSA COUNTY, FLORIDA DATE: August 20, 2013 SUBJECT: Budget Transfer —- Convention Center Enterprise Fund TO: Board of County Commissioners Finance Director Transfer From Department Account Amount Reserve for Contingencies 4617 599144 $13,000 Transfer To Department Account Amount | Equipment 4615 564503 $13,000 Sassi 3 JaRonny wes David L. Skarzynski, Budget Manager Budget Transfer: BT-13-45 Reference: Provide funding for computer server at the convention center. COURTHOUSE e 101 E. JAMES LEEBLVD. © CRESTVIEW, FLORIDA 32536-1359 © (850) 689-5000 RepLy To: BRACKIN BUILDING _@_302 NORTH WILSON ST., SUITE 203_@ CRESTVIEW, FLORIDA 32536 _@ (850) 689-5000 CouRTHOUSE ANNEX @ 1250, EGLINPKWY e@ SHALIMAR, FLORIDA 32579 @ (850) 651-7200 ANNEX EXTENSION e 1940 Lewis TURNER BLVD « FT. WALTON BEACH, FLORIDA 32547 @ (850) 651-7200 \) Visit us on the web at _http://www.clerkofcourts.cc Regular Meeting Minutes JULY 25, 2013 space, and lack of date availability. Ms. Joyce asked if the council was jumping ‘the gun with seven new hotels scheduled to be built within the next two years. Mr. Rigdon countered he believed the addition of a headquarter hotel could ensure the longevity of the center. Ms. Hoshihara added to the conversation stating the 4th Penny could not be used for the development, but there are other ways to fund it if the council wishes to do so. Mr. Peterson commented that a headquarter hotel would not necessarily take away from surrounding business, but the overflow and difference in pricing could actually provide aid to the industry. Motion to Approve $26,000 in Funding to the Genesis Corporation for a Master Site Plan of the Specified Improvements and Additions RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Gossom SECONDER: Guidry AYES: Rice, Empson, Peterson, Joyce, Rigdon, Dixon VIII. New Business (Dan O’Byrne) a. Consider Budget Transfer Requests (Dan O'Byrne) Mr, O’Byrne requested the TDC approve funding for two new servers for the TDC and convention center, respectively. Motion to Approve up to $13,000 Each for the Purchase of Two Computer Servers, One Each for the Visitors Center and Convention Center, with combined Support Costs to be equally shared by the Visitors Center and Convention Center. RESULT: MOTION APPROVED [UNANIMOUS] MOVER: Guidry SECONDER: Ridgon AYES: Rice, Empson, Peterson, Joyce, Gossom, Dixon b. Development of Working Groups Three different working groups, made up of industry practitioners, to help staff, TDC, and other offices affected to expedite putting heads in beds with meaningful advice: - Condominium Operators - Hoteliers - Meetings, Conventions and Events The TDC members were all in agreement with the development of these groups. Okaloosa County Tourist Development Department Page 6 Printed 7/26/2013 D.200 BUDGET ADOPTION e. Budget Modifications and Reserve Expenditures- The Director shall present to the Council any proposed modifications to approved budget line items or allocation of reserve funds during the course of the budget year which require Board action. The Council shall provide its recommendation on the proposed changes to the Board. Transfer $13,000 from 4617-599144 RESERVE-CONV CTR OPERS to 4615-564703 COMPUTER EQUIPMENT. Transfer $13,000 from 1152-599090 RESERVE FOR CONTINGENCIES to 1152- 564503 COMPUTER EQUIPMENT.