Fort Walton Beach Council minutes — 06-14-1983 Regular — reading text

by Mr. Grant and 1l1otion carried un- animously. Mr. Bechtel opened the bid and read the letter statidg_thati,Meti:ic Systems Corporation hereby submits its bid of $ 2, 100. 00 for a two year option on three ( 3) parc~ls of property; 8. 02 acres, ( more or less) located west of Blake Avenue between Anchors Street and  6- 14- 83 090 INDUSTRIAL PARK Lovejoy Road, as described in the Invitation for Bids dated BID- METRIC SYSTEMS May 26~ 1983. required deposit of $ 105. 00 representing The Con' t) 5% of the bid price has previously been paid. Mayor asked if this was not the same as before, they are stating the west side of Blake when it should be east side" and that the options were the same? Mr. Franklin stated it was the same options and they described the property as the west instead of the east. Mr. Franklin moved that the bid go back to the Industrial Park Committee and check tQelegaLto find out ' lNha: t:' we have to do. He stated he felt the legal description would override the letter of bid but he was not sure. City Attorney stated that since the invitation to bid was right he felt it might be a typographical error and in his opinion they could accept it. Mr. Grant seconded the motion that the bid go back to the Industrial Park Committee through the attorney and back to Council with the committee' s recommendation. Motion carried unanimously. LEAF COLLECTOR City Manager presented the following recommendation from the UNIT BID Public Works Director: USpecifications were mailed to 9 bidders and 3 bids were received and opened. Bids were as follows: Joe Money Machinery Company 10, 825. 00 Birmingha,m, AL Detamore Supply Company 14, 350. 00 Stuart, FL American Road Machinery, Inc. 15, 600. 00 Minerva, OH Low bidder, Money Machinery Company, did not meet speci- Joe fications. recommend awarding bid to low bidder Therefore, meeting specifications, Detamore Supply Company, Stuart, FL, for a total price of $ 14, 350. 00." Mr. Baughman moved that low bid be approved. Mr. Grant seconded the motion. Mr. Bishop stated that that was not the one recommended. Mr. Baughman said he meant the low bidder recommended by the Staff meeting specifications. Mr. Grant seconded the motion and motion carried unanimously. FENCE- HOLDING POND City Manager presented the following recommendation from BID the Public Works Director: Specifications were mailed to 4 bidders and 3 bids werere- ceived and opened on Tuesday, May 31, 1983. Bids were as follows: Shali:mar Industries, Inc. 15, 437. 00 Shalimar ~ FL  6- 14- 83 091 FENCE- HOLDING POND Crestview Venetian Blind & Fence Co. 15, 568. 20 BID ( Con' t) Crestview, FL A- I Hurricane Fence Industries 15, 854. 73 Fort Walton Beach, FL Recommend awarding bid to low bidder, Shalimar Industries, Inc. Shalimar, Florida, for a total price of $ 15, 437. 00. A- I Hurricane Fence submitted a letter on June 1, 1-983, lowering their bid. A- I 1 Hurricane Fence had was Mr. aware amendment be a of the bid amounts; ignored arid representative present Franklin recommended the low bid be therefore, the low bid stand I as approved. at the bid opened." opening and recommend that the late Motion seconded by Mr. Grant. Mr. Grant asked where the holding ponds were? Public Works Director stated that one was at Hill and one beside it. Motion carried unanimously. CITY ATTORNEY INVOICE City Manager presented an invoice from the City Attorney in the amount of $ 4, 189. 99. Mrs. Thornber moved that the invoice be paid. Motion seconded by Mrr. Franklin.. Voting for the motion: Thornber, Baughman, Franklin, and Grant; voting against the motion: Miller, and Bishop. Motion carried. SEWER LINE REPLACEMENT City Manager presented an estimate to replace the sewer line south SOUTH OF MAPLES FROM of Maples Avenue frem Robinwood Drive to HUmmingbird Avenue in the ROB INWOOD TO HUMMING- amount of $ 15, 290. 80. BIRD Mrs. Thornber moved for approval. Motion seconded Franklin. by Mr. Motion carried unanimously. WATER, SEWER, STREET City Manager presented an estimate for construction of water, sewer, IMPROVEMENTS- NATURE' S and streets for Nature' s Trail in the amount of $ 10, 597. 37 for TRAIL water; $ 12, 999. 17 for sewer; and $ 24, 563. 00 for street from the Public Works Director. Mr. Baughman moved that the : l: mprovements be approved. Motion seconded by Mr. Bishop and motion carried unanimously. SOCCER FIELD SITES City Manager presented the following recommendation regarding Soccer Fields from the Parks & Recreation Director: During the past two months, I have checked on several possible sites for soccer fields. Land is scarce and there are not too many possibilities. I The recommendations listed below have been discussed with Mr. Mike Anderson, the soccer representative. He has agreed to these recom- mendations if the City Council approved them and a lease arrangement can be made with the Okaloosa School Board location. concerning a site The recommendations are: 1. Recommend that the city investig~te the possibility of leasing approximately 370' x600' of prope~ ty from the Okaloosa School Board. This property is located at the Oakland School site on Sullivan Street.  6- 14- 83 092 SOCCER FIELD 2. If a lease ar~angement c~ n be ~ ade between the City and SITES ( Con' t) the School Board, I also recommend that the City budget 12~ 000 in the1983~84 budget for land preparation, irrigation~ and grass seeding of the property in order to ~ ke it playable during the 1984 soccer season. Sched~' uling of these fields will be coordinated by the Recre- ation Department. 3. Recommend that the Kenwood soccer teams be able to use the Jet Stadium soccer field and the Jet Stadium football field for league games on Saturdays from September - November 1983. The Recreation Department will coordinate the scheduling of the City soccer leagues with the Kenwood leagues. For the same reasons as stated in my April 6, 1983 letter, I still request that