Okaloosa County BOCC — January 21, 2014 — 5 Trucks

RECEIVED NOV 25 208 SO “CONTRACT § & LEASE INTERNAL COORDINATION SHEET Si 5. ce | Nate ib | “Tracking Number: He 44 4s 3 : abe ‘Contracioressee Name: BL. 4h ] 4 cn - : Roky Funded: YES nox [pupae 5 fa Ton. ag, Cb Su Bock ren Beil Dateytérm: ies od her GREATER THAN $50,000 2 oO GREATER THAN $25, 000 - a ef Amount: Si to pe | Department: Pub os a ay o $25,000 OR LESS. — hs Bosutnent neis been n reviewed and includes any attachments or exhibits, oY vet ‘Dept. Monitor Name:. ~ Purchasing Review - Date’. LL ) 13 ~ Risk Management Review "Bo. fect ~ County Attorney Review _ ‘Date: L cdutty Attorney " Following Okaloosa County approval: ee gta ~ Contracts & Grants Document has been-teceived: Date: ‘| Contracts & Grants Manager oo BID SHEET Date Submitted: [ | 7 [ hn BID #: 19-14 BID # ITEM: FIVE (5) NEW 2014 '¥2 TON (4 x 4) REGULAR CAB, SWB TRUCK Make Por a Model Fi sO Year ZO! z | ‘ o~ Go Unit Price - $ DO O47 _— Total Price - $ | © | POS a DELIVERY TIME MAXIMUM: 1S -¢2 Clear /y BID PRICE DELIVERED: Remarks: eee ee ee eer ANTI-COLLUSION STATEMENT: The below signed bidder has not divulged to, discussed or compared his bid with other bidders and has not colluded with any other bidder or parties to bid whatever. (Note: No premiums, rebates, or gratuities permitted either with, prior to, or after any delivery of materials. Any such violation—will result in the cancellation and/or return of material (as applicable) and the rez gm bid list(s). “Do Ke id Fock Bidder's Company Name pfithorized Signature — Manual Fie be Authorized Signature - Typed Mecklad Fie 2975 = Shak Me Address Title ‘ U7 GYY- Ll LOZ (IYTIF Phone # Fax # SF-COBTCH € (re Caol C0b4 Federal ID # or SS # E-mail address Last Revised — 12/9/13 Page 17 #: ITEM: 19-14 BID SHEET FIVE (5) New 2014 2 Ton Regular Cab Trucks BIDS DUE: 1/8/14 @ 4:10 P.M. VENDOR Unit Price Total Price Hub City Ford $22,299.00 $111,495.00 Rountree-Moore Ford $20,487.00 $102,435.00 Whiteside Chevrolet Buick $26,500.00 $106,00.00 Don Reid Ford $20,247.00 $101,235.00 Mullinax Ford $20,486.00 $102,430.00 Jack Allen From: John Vaughn Sent: Monday, January 13, 2014 9:15 AM To: Jack Allen Subject: Suggest Low Bidder for Five Pickups Jack, | suggest we go with Don Reid Ford for the five new % ton regular cab 4X4 swb pickups. They are the low bidder meeting specs. John Vaughn Fleet Operations Director Okaloosa County Board of County Commissioners (850)689-5775 “Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.” Okaloosa County Board of County Commissioners Crestview, FL 32536 REQUISITION as VENDOR 1. This form DOES NOT constitute an order. NOTE: 2. Please quote unit and extended price. PAGE 1 3. Indicate availability. — 4. Print or stamp company name, address and phone number on each page. REQUISITION R1400210 REQUESTED) REQUIRED APPROVAL RE BUYER 10/21/13 12/27/13 RECYCLING DENNIS SHIP TO RE-S OKALOOSA COUNTY RECYCLING DON REID FORD 84 READY AVENUE FT WALTON BEACH FL ATIN: JIM REECE, VENDOR 014844 1875 S ORLANDO AVENUE 32547 MAITLAND FL 32751 850-609-6168 FREIGHT DESTINATION LN/ST COMMODITY STOCK NO QUANTITY UOM UNIT PRICE EXTENSION FOR SOLID WASTE O1 1.00 EA 20,247.0000 20,247.00 OQ) 1/2 TON PICKUP W/ STANDARD |2-DOOR CAB;/4 X 4AUTOMATIC; A/C; AM/FM RADIO. 4305 20,247.00 PAGE TOTAL 20,247.00 Department Notes Sount Account Title Note Amount 430 SOLID WASTE FUND 530 a a ENVIRONMENT 534 GAR AGH /SOLID CONTROL SERVICES 4305 RECYCLING DEPARTMENT 34395 CS-REC YCLIN| CURBSIDE RESIDENTIAL RECYCLING CONTRACT PROJECTED EXPENSE FOR FY2013 BASED ON PAST COLLECTIBLES $490,000 PLUS 2% CPI CONTRACT GRINDING FOR 16,000 TONS ANNUALLY $250,000 TOTAL ACCOUNT $740,000 34900 CS-OTHER | WFRPC--SQG VERIFICATION $13,500 HORIZONS (OFFICE REC YCLING)* $20,000 CJ TIRE RECYCLING DBA (TIRE DISPOSAL) $12,000 INNOVATIVE GRANT PROPOSAL ($70,000) COUNTY'S MATCH $20,000 *NOTE: INCREASE DUE INCREASE IN BCC OFFICE SPACE AT NEW JUDICIAL CENTER, EXTENSION OFFICE, AND OTHERS. TOTAL ACCOUNT $65,500 40002 TRAVEL QUT-DF-COUNTY RECYCLE FLORIDA TODAY ANNUAL CONFERENCE $200 | FDEP UPDATE $100 GREEN WORKSHOP $100 TOTAL ACCOUNT $400 10005 TRAVEL LODGING EXPENSES RFT ANNUAL CONFERENCE $400 FDEP UPDATE $150 | GREEN WORKSHOP $200 TOTAL ACCOUNT $750 94302 PHYSICAL ENVIRONMNT EQUIP CNG FUELING SYSTEM FOR CNG ROLL-OF TRUCK $23,100 TOTAL ACCOUNT $23,100 CNG ROLL-OFF TRUCK WITH HOIST ASSEMBLY TO REPLACE $152,000 TRUCK# 95G4348. NOTE: CNG IS MEASURED IN 'GDE'; ONE GDE IS EQUIVALENT TO ONE GAL OF DIESEL IN TERMS OF BTU. A DIESEL GETS 2.3 TO 3MPG VERSUS A CNG THAT 5 MPGED. TOTAL ACCOUNT $175,000 Page 5-61 Okaloosa County Board of County Commissioners REQUISITION Crestview, FL 32536 850-689-5960 VENDOR NOTE: 1. This form DOES NOT constitute an order. 2. Please quote unit and extended price. 3. Indicate availability. 4. Print or stamp company name, address and phone number on each page. PAGE 1 REQUISITION R1400263 REQUESTED) REQUIRED APPROVAL RD BUYER 10/22/13 10/25/13 ROAD DEPARTMENT DENNIS SHIP TO FLEET-N VENDOR 014844 FLEET OPERATIONS DON REID FORD 2798 GOODWIN AVENUE 1875 S ORLANDO AVENUE CRESTVIEW FL MAITLAND FL 32751 32539 ATTN: DENNIS EQUIP FREIGHT DESTINATION LN/ST COMMODITY STOCK NO QUANTITY UOM UNIT PRICE EXTENSION MOSQUITO CONTROL Ou 1.00 EA 20,247.0000 20,247.00 O| 2014 1/2 TON REGULAR CAB SHORT WHEEL BASE PICKUP TRUCK 0160 564604 20,247.00 PAGE TOTAL 20,247.00 Department Notes Account Account Title Note Amount 001. + GENERAI| FUND 560 HU. SERVICES 562 HEALTH 0160 MOSQUITO CONTROL 534900 CS-OTHER CONTRACT WITH FSU TO PROVIDE MOSQUITO CONTROL $35,000 SURVEILLANCE TOTAL ACCOUNT $35,000 TOTAL ACCOUNT $23,000 Okaloosa County Crestview, FL 32536 Board id County Commissioners REQUISITION 850-689-5960 VENDOR 1. This form DOES NOT constitute an order. NOTE: 2. Please quote unit and extended price. PAGE 1 3. Indicate availability. —— 4. Print or stamp company name, address and phone number on each page. REQUISITION _R1400218 REQUESTED!) REQUIRED APPROVAL RD BUYER 10/21/13 10/25/13 ROAD DEPARTMENT DENNIS SHIP TO FLEET-N VENDOR 014844 FLEET OPERATIONS DON REID FORD 2798 GOODWIN AVENUE 1875 S ORLANDO AVENUE CRESTVIEW FL MAITLAND FL 32751 32539 ATIN: NATHANTEL EQUIP FREIGHT DESTINATION N/ST COMMODITY STOCK NO QUANTITY UOM UNIT PRICE EXTENSION ROAD DEPT. Ol 2.00 EA 20,247.0000 40,494.00 O| 2014 1/2TON PICKUP REGULAR |CAB PICKUP SWB 4X4 1001 564404 40,494.00 PAGE TOTAL 40,494.00 Department Notes count | Account Title Note Amount 101 | COUNTY TRANSPORTATION TRUST FUND 540 | TRANSPORTATION 541 ROAD AND STREET FACILITIES 1001 ENGINEERING DEPARTMENT 40001 TRAVEL IN-CGUNTY TRANSPONDERS FOR MID BAY TOLL $200 TOTAL ACCOUNT 3300" 40002 TRAVEL OUT-OF-COUNTY CONTINUED EDUCATION REQUIREMENTS FOR 3 ENGINEERS $300 CONTINUED EDUCATION REQUIREMENTS FOR SURVEYOR $150 DENSITY GUAGE CERTIFICATION REQUIRMENTS $150 EROSION CONTROL, ASPHALT, EARTHWORK CERTIFICATIONS - $400 (4 PEOPLE) | TOTAL ACCOUNT $1,000 40005 TRAVEL LODGING EXPENSES TRAVEL REQUIREMENTS FOR CERTIFICATION OF 3 ENGINEERS $450 TRAVEL REQUIREMENTS FOR CERTIFICATION OF SURVEYOR $300 TRAVEL NEEDS FOR DENSITY GAUGE CERTIFICATIONS $400 TRAVEL FOR EROSION CONTROL, ASPHALT, EARTHWORK CERTS. $500 | - (4 PEOPLE) TOTAL ACCOUNT $1,650 64404 VEHICLE 3/4 TON UTILITY TRUCK REPLACE $28,000 $23,000 — 3/4 TON CREW CAB REPLACE $28,000 TOTAL ACCOUNT $102,000 Page 5-26 of County Commissioners OR 1 2 3. Indicate availability. 4 . Print or stamp company name, address and phone number on each page. REQUISITION This form DOES NOT constitute an order. . Please quote unit and extended price. —— a ES. Sees 850-689-596( PAGE 1 REQUISITION R1400261 JUESTED; REQUIRED (22/13 10/25/13 APPROVAL RD BUYER ROAD DEPARTMENT DENNIS | IP TO RD-N 1759-A S FERDON BLVD CRESTVIEW FL 32539 ATTN: NATHANTEL VENDOR 014844 OKALOOSA COUNTY ROAD DEPA DON REID FORD 1875 S ORLANDO AVENUE MAITLAND FL 32751 JIP FREIGHT DESTINATION [ COMMODITY STOCK NO QUANTITY UOM UNIT PRICE EXTENSION PARKS 1.00 EA 20,247.0000 20,247.00 2014 1/2 TON REGULAR CAB SHORT WHEEL BASE PICK UP DEPARTMENT ACCOUNT PROJECT ACCOUNT CHARGE AMOUNT 0170 564704 7,086.45 1750 564704 13,160.55 PAGE TOTAL 20,247.00 | Department Notes -ount | Account Title Note Amount 001 GENERAL FUND 570 CULTURE/RECREATION 572 PARKS AND RECREATION 0170 = COUNTY PARKS 34500 CS-PERSONNEL INMATE CREW FOREMAN # 1 (35% OF $62,000) $21,700 INMATE CREW FOREMAN # 2 (35% OF $62,000) $21,700 TOTALACCOUNT ~ $43,400 40001 TRAVEL IN-CGUNTY SUNPASS CHARGES (35% OF $100) a TOTALACCOUNT ~ $35, 40002 TRAVEL QUT-OF-COUNTY PLAYGROUND SAFETY COURSE (MEALS) 2 @ $300 * 35% ES TOTALACCOUNT "~_ Saq5 40005 TRAVEL LODGING EXPENSES PLAYGROUND SAFETY COURSE 2 @ $300 * 35% geen | TOTAL ACCOUNT $210 54702 CULTURH/REGREATION EQUIP HUSTLER Z MOWERS @ 35% TO REPLACE 1999 MOWERS $6,650 GROUNDSKEEPING TRAILER @ 35% $1,750 54704 VEHICLES TOTAL ACCOUNT $8,400 TOTAL ACCOUNT $8,050 } } Department Notes Account Account Title Note Amount 115. UNINCORPORATED PARKS 570 CULTURE/RECREATION 572 PARKS AND RECREATION 1750 UNINCORPORATED PARKS 534500 CS-PERSQNNEL INMATE CREW FOREMAN #1 (65% OF $62,000) $40,300 INMATE CREW FOREMAN #2 (65% OF $62,000) $40,300 | TOTAL ACCOUNT $80,600 540001 TRAVEL IN-COUNTY SUNPASS CHARGES (65% OF $100) $65 TOTAL ACCOUNT ous 540002 TRAVEL QUT-DF-COUNTY PLAYGROUND SAFETY COURSE (MEALS) 2 @ $164 * 65% $215 TOTAL ACCOUNT $215 540005 TRAVEL LODGING EXPENSES PLAYGROUND SAFETY COURSE 2 @ $300 * 65% $390 TOTAL ACCOUNT $390 564702 CULTURE/REGREATION EQUIP ICE MACHINE @ SHALIMAR ELEM BALL PARK $2,300 HUSTLER Z MOWERS (2 @ 65% TO REPLACE 1999 MOWERS) $12,350 GROUNDSKEEPING TRAILER @ 65% $3,250 TOTAL ACCOUNT $17,900 "564704 VEHICLES 4 SWB $14,950 TOTAL ACCOUNT $14,950