Okaloosa County BOCC — September 1, 2015 — Minutes — reading text

Minutes Okaloosa County Board of Commissioners Tuesday, September 1, 2015– 6:00 PM Crestview Courthouse This is a meeting summary and does not constitute the official minutes. I. County Administrator's Update II. County Attorney's Update III. Commissioners' Minute IV. Clerk of Court's Update V. Public Comments VI. Visitor 1. 4673 : Visitor - Paul Lux - Supervisor of Elections: Motion to make 3 equal annual payments for voter equipment and servers RESULT: ADOPTED [UNANIMOUS] MOVER: Kelly Windes, Commissioner District 5 SECONDER: Carolyn Ketchel, Commissioner District 2 AYES: Goodwin, Boyles, Harris, Ketchel, Windes VII. Consent Agenda RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Carolyn Ketchel, Commissioner District 2 AYES: Goodwin, Boyles, Harris, Ketchel, Windes Item #14 Withdrawn. 1. [AP] Request approval of Modification P00003 extending the Transportation Security Administration Law Enforcement Reimbursement Other Transaction Agreement at VPS (Dist 2) Revised: 10/14/2015 10:55 AM Page 1 of 6 Regular Meeting (North) Minutes September 1, 2015 2. [CAO] Per Florida Statute 136.06, a link to checks written and payments made (warrants) is provided for Board information and review 3. [CAO] Request approval of minutes for the July 20th & 28th budget workshops, July 21st & August 4th regular BCC meeting(s) & August 4th executive session. Dist All 4. [CAO] Request approval of and authorize the Chairman to execute a Proclamation establishing October 1, 2015 as "Wear Pink Day". Dist All 5. [CAO] Staff requests Board approval to complete actions necessary to secure a booth at the Northwest Florida Tri-County Fair. Dist: All 6. [CAO] Approval of Budget Resolution(s) & Transfer(s). Dist All 7. [FM] Request approval of Final Payment to DAG Architects for Design Services related to the Sheriff's Investigation Building in Shalimar. District: 2 8. [GM] FY 2015-2016 SHIP Certification - All BCC Districts 9. [GM] Request approval of Final Payment to Specialty Vehicles Southeast, Inc (Fleetco) for Refurbishment of Two Trolleys - All BCC Districts 10. [LIB] Request approval to submit State Aid to Libraries grant application. District All 11. [PS] Approve the updated 2015 Comprehensive Emergency Management Plan (CEMP) as the official Okaloosa County disaster preparedness and response plan by adopting the resolution. Districts: All 12. [PS] Request approval of and authorize the Chairman to execute the Eleventh Amendment to the Agreement with Legal Services of North Florida, Inc., to extend services for one additional year from October 1, 2015, through September 30, 2016. District: All 13. [PS] Request approval for direct payment of the July 2015 Airgas oxygen invoice for a total of $3,461.26. District: All 14. [PS] Request approval of and authorize the Chairman to execute the 11th Amendment to the Teen Court Agreement with Lutheran Services Florida, Inc., which renews the contract for one additional year from October 1, 2015, to September 30, 2016. District: All 15. [PS] Request approval of the Safe Connections and Okaloosa County Sheriff's Office Edward Byrne Memorial Justice Assistance grant program applications. District: All 16. [PUR] Request Board approval to correct Amendment 1 of Baker Act Services by changing it to Amendment 3. (C13-2043-PS).(District: All) 17. [PUR] Request Board approval of the contract renewal with First Southwest Company to provide financial advisory services. (C04-1098-BCC)(District: All) Okaloosa County Board of Commissioners Page 2 Printed 10/14/2015 Regular Meeting (North) Minutes September 1, 2015 18. [PUR] Request Board approval of the contract renewal for Southern Rock and Lime, Inc. for limerock, limestone, and asphalt milling materials (C14-2108-PW).(District: All) 19. [PUR] Request approval to negotiate a contract with Tindale Oliver for the Transit Development Plan (RFP GM 45-15). (District: All) 20. [PUR] Request approval to award the bid to UniFirst Corporation for uniform rental for the Water & Sewer Department and the Emerald Coast Convention Center. (RFB WS 38-15)(District: All) 21. [PUR] Request Board approval of the contract renewal for the Advocacy Group. (C14-2122-BCC). (District: All) 22. [PUR] Request Board approval of the contract renewal with Public Financial Management. (C03-0786-AP)(District: 2) 23. [PW] Request approval of a Public Event Permit for the Bridge to Bridge Walk event, to be held September 5, 2015 8:00 a.m. - 11:00 a.m., along Hwy 98 right-of-way sponsored by Caressa Conway. District: 2 24. [PW] Request approval of FDEP Agreement #S0834 for the Household Hazardous Waste Cooperative. District: ALL 25. [TDD] Providing the monthly reconciliation of the use of promotional reserve funds. District: 2,4,5 26. [TDD] Request ratification of a change order in the amount of $5,300 for Welcome Center trim painting, Floridian Construction contract C15-2299-TDD. District: 2,4,5 27. [WS] Request Approval of Annual Write Off of Accounts Deemed Uncollectible. District: All 28. [WS] Request approval of and authorize Chairman to execute an amendment to Horizons of Okaloosa contract for a 90-day time extension for landscape maintenance services. District: All VIII. Department Business A. Jason Autrey/Public Works 1. Developer's request for Willow Creek Plantation Phase 2A infrastructure to be accepted by the County for permanent maintenance. District: 1 Okaloosa County Board of Commissioners Page 3 Printed 10/14/2015 Regular Meeting (North) Minutes September 1, 2015 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Carolyn Ketchel, Commissioner District 2 AYES: Goodwin, Boyles, Harris, Ketchel, Windes B. Ed Schroeder/Tourist Development 1. Request approval for Purchasing Manager to sign Sponsorship Form & Agreement for the 2015 Emerald Coast Classic basketball tournament. District 2,4,5 RESULT: ADOPTED [UNANIMOUS] MOVER: Carolyn Ketchel, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Goodwin, Boyles, Harris, Ketchel, Windes C. Elliot Kampert/Growth Management 1. 4647 : Set Workshop for Excessive Vegetation Ordinance RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Kelly Windes, Commissioner District 5 AYES: Goodwin, Boyles, Harris, Ketchel, Windes D. James Puckett/Facility Maintenance 1. Request BCC approval of Change Order 14-08 to Contract C14-2184-FM with Lord & Son Construction, Inc for the Sheriff's Investigation Building. District: 2 RESULT: WITHDRAWN 2. Request BCC approval of Change Order 14-07 to contract C14-2184-FM with Lord & Son Construction, Inc for the Sheriff's Investigation Building. District: 2 RESULT: WITHDRAWN E. Zan Fedorak/Purchasing 1. Request Board approval to issue a request for qualifications (RFQ) for Animal Control Services and establish a Selection Committee. (RFQ PS 70-15). (District: All) Okaloosa County Board of Commissioners Page 4 Printed 10/14/2015 Regular Meeting (North) Minutes September 1, 2015 RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Kelly Windes, Commissioner District 5 AYES: Goodwin, Boyles, Harris, Ketchel, Windes With approved changes/correction to reference the accurate FL Statute clerical error. 2. Motion to approve selection committee RESULT: ADOPTED [UNANIMOUS] MOVER: Wayne Harris, Commissioner District 1 SECONDER: Trey Goodwin, Commissioner District 4 AYES: Goodwin, Boyles, Harris, Ketchel, Windes 3. Request Board approval of the Selection Committee for the Underwriters Request for Qualifications. (RFQ BCC 59-15) (District: All) RESULT: ADOPTED [UNANIMOUS] MOVER: Carolyn Ketchel, Commissioner District 2 SECONDER: Wayne Harris, Commissioner District 1 AYES: Goodwin, Boyles, Harris, Ketchel, Windes