Okaloosa County School Board — Workshop Meeting, August 7, 2014 — reading text

School Board Member Capital Outlay Funds to Mary Esther Elementary School for fence in the amount of $6,000.00. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for fence in the amount of $6,000.00. The quote is for $14,916.00. Mary Esther Elementary School will pay the remaining cost. File Attachments Mary Esther ES Fence Quote.pdf (531 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Deleted - Naming of the gymnasium of Bruner Middle School as the "Johnny Johnston Gymnasium", presented by Dewey Destin and recommended by the Superintendent for approval. Meeting : Aug 7, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the naming of the gymnasium of Bruner Middle School as the "Johnny Johnston Gymnasium". Public Content Mr. Johnny Johnston served as principal of Bruner Middle School from January 1974 through June 1994. For his dedication and service to Bruner Middle School, the Bruner retirees, administration, and advisory council would like to honor the memory of Mr. Johnston by naming the gymnasium as the "Johnny Johnston Gymnasium". File Attachments Johnny Johnston Gymnasium Recommendation.pdf (271 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram for the Okaloosa County School Board Financial Statement and Supplementary Information Audit for Year Ended June 30, 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 7, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 11, 2014 Absolute Date : Aug 11, 2014 Fiscal Impact : Yes Dollar Amount : $78,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram for the Okaloosa County School Board Financial Statement and Supplementary Information Audit for Year Ended June 30, 2014. Public Content The School Board of Okaloosa County, Florida , is currently in the third year of a five year contract with the auditing firm of Carr, Riggs & Ingram, L.L.C., to perform the Financial Statement and Supplementary Information audit. A motion to engage the professional auditing services of CRI for Fiscal Year Ending June 30, 2014 is requested. The fee for fiscal year 2014-2015 is $78,000.00. The audit will be delivered to the School Board no later than March 31, 2015 File Attachments Okaloosa DSB 2014 External Engagement Letter .pdf (714 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Monthly Financial Statement for June 2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 7, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve the Monthly Financial Statement for June 2014. Public Content The financial statement for the month ending June 30, 2014, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments Financials June 2014.pdf (549 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Budget Amendment #10 - Fiscal Year 2013-2014, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 7, 2014 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($534,251.65) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #10 - Fiscal Year 2013-2014. Public Content On September 9, 2013, the School Board adopted the budget for fiscal year 2013-2014. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriations and Adjustments During the Month of June 2014: General Fund $ (372,921.15) Debt Service Funds ( 12,849.18) Capital Projects Funds 76,646.07 Other Special Revenue Funds - Federal 60,717.10 Other Special Revenue Funds - Food Service (285,844.49) Total - All Funds $ (534,251.65) File Attachments !B-A 10 - June 2014.pdf (1,499 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Payment of Invoices, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 7, 2014 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-11-14.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 7, 2014 - Workshop Meeting Type : Action (Consent) Preferred Date : Aug 11, 2014 Absolute Date : Aug 11, 2014 Fiscal Impact : Yes Dollar Amount : $45,001.29 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve School Donations. Public Content Okaloosa County Schools