Okaloosa County BOCC — February 18, 2014 — Biosolid Removal Documents — reading text

providing transportation and removal of biosolids from the Okaloosa County Wastewater Treatment Facility as per the attached bid pricing in strict conformity with the provisions of this Contract, the Notice to Contractors, the Specifications and the plans approved by the Owner. The said Plans, Specifications, the Notice to Contractors, and the Proposal are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his proposal, Out will not proceed until he receives official notice to begin. This contract will start be effective upon the date of execution by both parties and shall continue through September 30, 2016. This contract may be renewed for two (2) additional one (1) year periods. REPRESENTATIVES: The authorized representative of the County shall be: Darren Alford, OCWS Wastewater Operations Manager 250 Roberts Blvd. Ft. Walton Beach FL 32547 850-651-7133 E-mail: dlalford@co.okaloosa.fl.us The authorized representative of shall be: E-Mail: All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Last Revised — 12/6/13 Page 27 Joanne Kublik Contracts & Leases Okaloosa County Purchasing Department 602-C North Pearl St. Cresiview FL 32536 850-689-5960 / 850-689-5032 (FAX) E-mail: jkublik@co.okaloosa.fi.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said has hereto fixed his signature, the day and year above written. WITNESS: CONTRACTOR BY: TITLE STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this day of , 2014 and is effective on day of , 2014. ATIEST: COUNTY OF OKALOOSA, FLORIDA Gary Stanford Charles K. Windes, Jr. Chairman Deputy Clerk of Court Fe er erie Last Revised — 12/6/13 Page 28 BID SHEET BID #: WS 21-14 BIDS DUE: 1/8/14 @ 4:00 P.M. BID ITEM: WATER & SEWER BIOSOLIDS REMOVAL & TRANSPORTATION PRICE PER CUBIC YARD TO INCLUDE ALL PRICE PER CUBIC YARD WITHOUT PRICE PER CUBIC YARD WITHOUT TRANSPORTATION/PICKUP & DISPOSAL TRANSPORTATION COSTS TRANSPORTATION COSTS VENDOR COSTS (Disposal Only & Site Located in FL) (Disposal Only & Site Located in AL) Synagro South LLC $26.75 No Bid $6.95 Dothan R & E Farms, LLC $21.50 $7.65 DFS $6.25 Florala WATER & SEWER BIOSOLIDS REMOVAL & TRANSPORTATION se Board of County Commissioners L< BID #: WS 21-14 BID OPENS: JANUARY 8, 2014 @ 4:00 P.M. NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners of Okaloosa County, FL, will accept sealed bids until 4:00 p.m. (local time) January 8, 2014, for Okaloosa County Water & Sewer Biosolids Removal & Transportation. Pursuant to copies of bid provisions, bid forms, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536; 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fl.us (Departments, Purchasing, Vendor Registration & Opportunities). At 4:00 p.m. (local time), January 8, 2014, the bids will be opened and read aloud. All bids must be in sealed envelopes reflecting on the outside thereof the bidder's name and "Bid on Okaloosa County Water & Sewer Biosolids Removal & Transportation to be opened at 4:00 p.m., January 8, 2014". The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Circuit Court, 302 N. Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark outside of envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bldg. 302 N. Wilson St. #203 Crestview FL 32536 Richard Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Don R. Amunds Chairman nee Last Revised — 12/6/13 Page | SCOPE OF WORK BID #: WS 21-14 BID ITEM: OKALOOSA COUNTY WATER & SEWER BIOSOLIDS REMOVAL & TRANSPORTATION The purpose of this bid is to enter into contract with a qualified contractor to remove/transport and dispose of biosolids currently from the Okaloosa County Arbennie Pritchett WRF located at 250 WS Roberts Rd., Ft. Walton Beach FL. Okaloosa County requests that interested bidders submit two (2) separate prices (see attached pricing sheet). We are asking; (a) for pricing whereby the contractor provides all transportation and disposal, (b) whereby the County provides transportation and the contractor provides a disposal site. A. CONDITIONS 1. Contractor must comply with all local, state and federal regulations in regards to transportation and disposal of waste biosolids. 2. Contractor must comply with all applicable Department of Environmental Protection rules and regulations. 3. Contractor will obtain all necessary permits. 4. If the contract includes transportation, the contractor will provide service 365 days a year. 5. if the contract calls for the County to provide transportation, the contractor will provide access to the disposal site 365 days a year. é. Pricing will be per cubic yard. 7. There will be no minimum charge. 8. All transportation vehicles will be measured and certified as to capacity prior to hauling. The County reserves the right to conform capacity at any time. 9. Any change to the disposal site to include relocation accessibility, etc. must be approved by the County. 10. Should the County determine that it is in its best interest te do so; this bid may result in a contract with two (2) providers. Assignment of work would be done by the Water & Sewer Department designee. 11. If the contract requires the vendor to provide transportation, the contractor will be responsible for the loaded product once departed from the Okaloosa County Water & Sewer Plan. nee Last Revised — 12/6/13 Page 2 12. if the contract requires the vendor to provide transportation, the contractor will guarantee availability of transportation as needed by the County. 13. It the contract requires County to provide transportation, and the contractor provides a disposal site, site can be no further than one hundred miles from source facility (Arbennie Pritchett WRF, 250 Roberts Rd., Ft. Walton Beach, FL 32547). 14. PAYMENT — Payment shall be once per month and copies of invoices (one to each location listed below) sent to the following: a. lea Okaloosa County Finance Department Accounts Payable 301 N. Wilson St., #203 Crestview FL 32536 b. lea Okaloosa County Water & Sewer Attn: Darren Alford 250 Roberts Rd. Ft. Walton Beach FL 32547 te AT Last Revised — 12/6/13 Page 3 10. SPECIAL CONDITIONS Bid Price - The bid price shall include all equipment, labor, materials, permit(s), freight, taxes, required insurance, Public Liability, Property Damage and Workers’ Compensation, etc., to cover the finished work called for. Applicable Laws and Regulations - The bidders attention is directed to the fact that all applicable state laws, county municipal ordinances, orders, rules and regulations of all authorities having jurisdiction over project shall apply to the bid throughout, and they will be deemed to be included in the contract the same as though they are written out in full herein. Permits - The contractor shall be responsible for obtaining any necessary building permits. Project Site - All bidders are required to visit the project site and become familiar with the scope of work before submitting a bid. For technical information or to see job site, contact, Darren Alford or Danny Mitchem, at 850-651-7133; 8:00 a.m. - 4:00 p.m., Monday through Friday. Bid Information - Questions conceming bid requirements or specifications should be directed to Jack Allen at the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, Florida 32536, at 850-689-5960. Any changes by the County to specifications shall be in writing in the form of an addendum and fumished to all bidders. Verbal information obtained otherwise will not be considered in awarding of bids. Specification Exception - Bidder shall clearly list any changes in the bid specifications. Bidders must explain any deviation from the bid specifications, in writing, as a footnote on the applicable bid page. Failure of the bidder to comply with these provisions will result in the bidder being held responsible for all costs required to bring the building in compliance with contract specifications. Addition/Deletion of Items - The County reserves the right to add or delete any item from this bid or resulting contract wnen deemed to be in the County's best interest. Protection of Work Area — The contractor will be required to protect all work areas necessary to prevent accidents when deemed to be in the County's best interest. Public Entity Crime Information - A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid ona contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the date of being placed on the convicted vendor list. Conflict of Interest - The award hereunder is subject to the provisions of Chapter 112, Florida Statutes. All respondents must disclose with their proposal the name of any officer, director, cA DT TT TT Last Revised — 12/6/13 Page 4 or agent who is also a public officer or an employee of the Okaloosa Board of County Commissioners, or any of its' agencies. Furthermore, all respondents must disclose the name of any County officer or employee who owns, directly or indirectly, an interest of five percent (5%) or more in the firm or any of its branches. Furthermore, the official, prior fo or at the time of submission of the proposal, must file a statement with the Clerk of Circuit Court of Okaloosa County if he is an officer or employee of the County, disclosing his or spouses or child's interest and the nature of the intended business. Note: For bidder's convenience, this certification form is enclosed and is made a part of the bid package. 11. Identical Tie Proposal - Preference shall be given to businesses with drug-free workplace programs. Whenever two or more proposals that are equal with respect to price, quality and service are received by the County for the procurement of commodities