Okaloosa County BOCC — December 16, 2014 — SOLID WASTE TRACTOR — reading text

Okaloosa County Board of County Commissioners REQUISITION VENDOR 1. This form DOES NOT constitute an order. NOTE: 2. Please quote unit and extended price. 3. Indicate availability. 4. Print or stamp company name, address and phone number on each page. Crestview, FL 32536 850-689-5960 PAGE 1 REQUISITION R1500008 REQUESTED | REQUIRED APPROVAL RE BUYER 09/30/14 02/27/15 RECYCLING JACK SHIP TO FLEET-N VENDOR 21400185 FLEET OPERATIONS TRIPLE D EQUIPMENT CO. 2798 GOODWIN AVENUE 2820 S FIREHOUSE ROAD CRESTVIEW FL DELAND FL 32720 3.2539 ATTN: JIM REECE, 850-609-6168 FREIGHT DESTINATION N/ST COMMODITY STOCK NO QUANTITY UOM UNIT PRICE EXTENSION STATE UF FORUORTDA CUNTRAC cia fOU-fUUUHK-1TURK 1 ATTN: SLADE SMITH Slade.Smith@tripledequipment.com Cell # 386-956-9098 Fax # 386-738+2012 OL 1.00|/EA 54,416.5600 54,416.56 O | NEW KUBOTA M100GXDTC FARM TRACTOR, AS SPECIFIED ON QUOTATION # 116598 4301 564304 54,416.56 PAGE TOTAL 54,416.56 MER KUE KUA KUA KUA KUA KUA KUA KU KU KU eek eRe Authorized By: QUOTATION PAGE: 1 TRIPLE D EQUIPMENT INC PHONE #: (850)689-5960 DATE: 12/6/2014 2820 SOUTH FIREHOUSE ROAD CELL #: ORDER #: 1165198 DELAND, FL 32720 ALT. #: CUSTOMER #; 25085 Phone #: (386)734-2119 P.O#: M100GXDTC CP: 8 Fax #: (386)738-2012 TERMS: Net 30 LOCATION: 4 SALES TYPE: Quote STATUS: Active BULE TO! 25085 “SHIP.TO:: OKALOOSA COUNTY OKALOOSA COUNTY FINANCE DEPARTMENT FLEET OPERATIONS 302 N WILSON STREET , SUITE 203 2798 GOODWIN AVE CRESTVIEW, FL 32536 CRESTVIEW, FL 32539 PRODUCT-NUMBER: . :) DESCRIPEION ES BEE QTY =) SO RRIGEE oe) NETO. TOTAL STATE CONTRACT QUOTE CONTRACT # 760-000-10-1 BASE UNIT QUOTED @ 20.75% DISCOUNT ATTACHMENTS QUOTED @ 15% DISCOUNT M100GXDTC. 97.7HP / 85 PTO 4WD CAB TRACTOR 4 $65,686.00 $52,056.15 $52,056.15 24F/24R POWERSHIFT TRANS AMR8559 F-TIRE 13.6R24 RADIAL TIRE STEEL WHEEL AMR9254C R-TIRE 18.4R34 RADIAL TIRE STEEL WHEEL M9126 WEIGHT BRACKET 4 $420.00 $357.00 $357.00 M8071 Weight 105lbs.- 5014 5 $87.00 $73.95 $369.75 M9275 M120/BAR-BOLT KIR 1 $52.00 $44.20 $44.20 M7611 2nd/3rd FD VALVE 4 $684.00 $581.40 $581.40 M7626 3RD POSITION LEVER KIT 4 $140.00 $119.00 $119.00 VC5058 Strobe Light - LED 1 $160.00 $136.00 $136.00 NON-CONTRACT ITEMS: 9¥111-06842 WSM - M100,M110,M126,M135GX Jul '14 2 $167.06 $167.06 $334.12 97898-25370 IPL - M100GX,M110GX CAB May 12 2 $57.37 $57.37 $114.74 70270-81840 COMP KEY, MAIN SWITCH (CAB) 3 $11.40 $11.40 $34.20 COM STROBE LIGHT INSTALLATION 1 $125.00 $125.00 $125.00 COM ANTIFREEZE 4 $145.00 $145.00 $145.00 ‘eee’, PRICES OF THIS QUOTATION ARE VALID FOR 30 DAYS *****" 1. ANY MERCHANDISE RETURNED MUST BE ACCOMPANIED WITH THE ORIGINAL INVOICE AND IS SUBJECT TO A 40% RESTOCK FEE, 2. ALL RETURNS MUST BE WITHIN 20 DAYS OF ORIGINAL INVOICE DATE. 3. SPECIAL ORDER PARTS AND ELECTRICAL PARTS CANNOT BE RETURNED WITHOUT A MANAGERS APPROVAL, 4. THERE IS NO REFUND ON FREIGHT OR SHIPPING CHARGES. *** ASK ABOUT OUR BULK PARTS SPECIALS *** SUBTOTAL: $54,416.56 TAX: $0.00 ORDER TOTAL: $54,416.56 Department Notes Account Account Title Note Amount 430 SOLID WASTE FUND 530 PHYSICAL ENVIRONMENT 534 GARBAGE/SOLID CONTROL SERVICES 4301 SOLID WASTE 512010 SALARIES/WAGES-FULL-TIME ADD HAZARDOUS MATERIALS TECHNICIAN I $22,428 ADD HAZARDOUS MATERIALS TECHNICIAN I $27,483 TOTAL ACCOUNT $49,911 523000 LIFE & HEALTH INSURANCE STIPENDS | TOTAL ACCOUNT 531500 PS-ENGINEERING 534001 CS-GENERAL FUND ADMIN 534300 CS-COLLECTION AGENCY 534401 CS-TRANSFER STATION-SOUTH 534407 CS-TRANSFER STATION-BAKER 540002 TRAVEL OUT-OF-COUNTY 540005 TRAVEL LODGING EXPENSES 564304 VEHICLES AA KESSLER CONSULTING - PREPARATION OF BID SPECS RELATED TO RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION AND DISPOSAL AS WELL AS RECYCLING; REVIEW OF BID RESPONSES AND SELECTION OF SUCCESSFUL INCLUDING CONTRCAT NEGOTIATIONS; AND FINALLY MONITORING THE TRANSITION TO ANEW CONTRACT TO BEGIN IN MARCH 2016. TOTAL ACCOUNT Fyl4 1,5 CPI INCREASE TOTAL ACCOUNT COLLECTION BUREAU OF FWB TOTAL ACCOUNT TRF STATION-SOUTH (FWB) 110,000 TONS X $39.82 (WM FEE FOR PROCESSING, HAULING AND DISPOSAL) TIP FEE IS $57.18 PER TON WITH BALANCE TO COUNTY OF $17,36PER TON, [NOTE: INCLUDES A 2,000 TON INCREASE FROM PREVIOUS YEAR AND 2% CPI INCREASE] TOTAL ACCOUNT TRF STATION NORTH (BAKER) 14,000 TONS X $39.82 (WM FEE FOR PROCESSING, HAULING AND DISPOSAL) TIP FEE IS $57.18; BALANCE TO COUNTY = $17.36 PER TON. [NOTE; REPRESENTS A TONNAGE INCREASE OF 1,000 TONS AND CPI OF 2%] TOTAL ACCOUNT CONTINUING EDUCATION CREDITS - SWANA/SPOTTER TRAINING TOTAL ACCOUNT CONTINUING EDUCATION UNITS - SWANA/SPOTTER TRAINING TOTAL ACCOUNT ARTICULATED DUMP REPLACES PAN# 86P 1816 3/4 TON BI-FUEL 4X4 PICKUP REPLACES 2005C 15954; MILEAGE - 174,329, Ae FARM TRACTOR REPLACES 98U6437 TOTAL ACCOUNT 4-70 $80,000 $330,645 $4,960 $335,605 $400 $400 $4,380,200 $4,380,200 $557,480 $557,480 $200 $200 $500 $500 $225,000 $35,800 $65,000 $325,800 Jack Allen From: Jason Autrey Sent: Monday, December 08, 2014 6:03 PM To: John Vaughn Ce: Jack Allen; Zan Fedorak Subject: Re: Kubota M100GXDTC State Contract Quote (| concur with John. On Dec 8, 2014, at 9:21 AM, John Vaughn <jvaughn @co.okaloosa,fl.us> wrote: Jack, Very good. This is the tractor Solid Waste needs. John Vaughn Fleet Operations Director Okaloosa County Board of County Commissioners (850)689-5775 “Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request, Therefore, this written e-mail communication, including your é-mail address, may be subject to public disclosure.” From: Jack Allen Sent: Monday, December 08, 2014 8:14 AM To: John Vaughn Cc: Zan Fedorak; Jason Autrey; Jack Allen Subject: FW: Kubota MLOOGXDTC State Contract Quote Importance: High John, Jason, Please review this State Contract quote from Triple D for the farm tractor (Req# R1500008, Solid Waste). If you guys are ok with it, please let us know by noon so we can get an agenda request prepared in time for the next BCC meeting. Thanks, Jack From: Slade Smith [mailto:Slade.Smith@tripledequipment.com] Sent: Saturday, December 06, 2014 8:36 AM To: Jack Allen Subject: Kubota M100GXDTC State Contract Quote Jack, Here is the quote you requested. Availability is going to be very challenging. Kubota is in the process of updating these models in order to become final tier4 compliant. Unfortunately we are not able to order this tractor from the factory we must use inventory from the field. If you think you are ready to purchase let me know and we can see what we can find in the field. Please review and let me know if you have any questions. | appreciate the opportunity and look forward to hearing from you soon. 1 Jack Allen From: Jack Allen Sent: Monday, December 08, 2014 8:14 AM To: John Vaughn Ce: Zan Fedorak; Jason Autrey; Jack Allen Subject: FW: Kubota M100GXDTC State Contract Quote Attachments: Okaloosa County M100GXDTC Quote.pdf Importance: High John, Jason, Please review this State Contract quote from Triple D for the farm tractor (Req# R1500008, Solid Waste). If you guys are ok with it, please let us know by noon so we can get an agenda request prepared in time for the next BCC meeting. Thanks, Jack From: Slade Smith [mailto:Slade.Smith@tripledequipment.com] Sent: Saturday, December 06, 2014 8:36 AM To: Jack Allen Subject: Kubota MLOO0GXDTC State Contract Quote Jack, Here is the quote you requested. Availability is going to be very challenging. Kubota is in the process of updating these models in order to become final tier4 compliant. Unfortunately we are not able to order this tractor from the factory we must use inventory from the field. If you think you are ready to purchase let me know and we can see what we can find in the field. Please review and let me know if you have any questions. | appreciate the opportunity and look forward to hearing from you soon. Sincerely, Slade Smith Sales Manager Triple D Equipment, Inc. Email: Slade.Smith@tripledequipment.com Cel! 386-956-9098 Phone 386-734-2119 Fax 386-738-2012 Jack Allen From: Jack Allen Sent: Friday, December 05, 2014 3:55 PM To: ‘Slade Smith’; ‘Slade Smith ' Subject: Request for Quote Tractor for Solid Waste R1500008 Attachments: 15 SW Tractor.docx Importance: High Good afternoon Mr. Smith, Please review the attached request for quote and provide State of Florida pricing and availability. Thanks, Jack Jack Allen, CPPB, FCCM | Purchasing Services Coordinator | Okaloosa County BCC | 850-689-5960 | 850-689-5998 fax 602 CN Peart St, Crestview, Fl 32536 | jallen@co.ckaloosa.flus | "We exist to assist” "Ability is what you're capable of doing. Motivation determines what you do. Attitude determines how well you do if."-Lou Holtz. “Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.” From: John Vaughn Sent: Friday, December 05, 2014 3:35 PM To: Jack Allen Cc: Jim Reece Subject: Tractor for Solid Waste R1500008 Jack, Attached are specs for a farm tractor for Solid Waste that we are ready to buy. The requisition number is R1500008. We bought this same tractor last year for the Road Department. John Vaughn Fleet Operations Director Okaloosa County Board of County Commissioners (850)689-5775 "Please note: Due to Florida's very broad public records !aws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure.”