Fort Walton Beach Council agenda — 09-22-08 special agenda - budget — reading text

Approved. Toni L. Craig Attorney at Law Fla Bar No 115444 850) 243 -6969 www.tonicraig.info From: Charlotte Dunworth [ mailto: cdunworth @fwb.org] Sent: Wednesday, September 17, 2008 3: 01 PM To: Toni Craig Subject: Final Millage & Budget Resolutions Hi Toni, Please review the attached final millage and final budget resolutions for Monday night's meeting. I am still updating the highlighted carryover numbers one last time. Thanks! Charlotte Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e- mail address and communications may therefore be subject to public disclosure. Think Green - Please consider the environment before printing this e- mail. 9/ 17/ 2008  CITY COUNCIL SPECIAL MEETING September 22, 2008 Special Meeting Agenda l- I Consideration of Resolution 2008 -45, adopting the budget for FY 2008 -09 Finance Director) Council Action 1 St 2nd Vote: Agenda Item Number: SP- 2  CITY OF FORT WALTON BEACH Memorandum TO: Joyce Shanahan, City Manager FROM: Charlotte Dunworth, Budget & Grants Manager RE: Budget for FY 2008 -09 DATE: September 19, 2008 Background In compliance with City Charter Section 17, the City Manager is to prepare and submit to Council the annual budget identifying expenditures and revenues in sufficient amounts to cover all appropriations. City Council tentatively adopted the budget on September 15, prepared at a millage rate of 4. 3361. Discussion The City's 2008 assessed taxable value is $ 1. 383 billion, a 6. 0% decrease. The tentative budget is predicated on a millage rate of 4. 3361, which is 7. 5% less than the millage rate that would generate the same amount of property taxes as the prior year. The FY 2008 -09 tentative budget of $ 36,570, 582 is $ 40, 086 or 0. 1 % less than the adopted FY 2007 -08 budget and includes the elimination of 24 positions and reduced hours for another 8 positions. Funded full -time equivalent ( FTE) positions total 340. 56 compared to 363.24 last year, a decrease of 22. 68 FTE' s or 6. 2 %. The budget is balanced with no appropriation from unreserved /undesignated fund balance to cover operational expenses. A list of projects and encumbrances ( open purchase orders) identified for carryover is included. Carryovers include grants, projects, and /or open purchase orders that are anticipated to be incomplete as of September 30, 2008 and are proposed to be continued and made part of the FY 2008 -09 appropriations. These carryovers were authorized, budgeted, and appropriated by Council in a prior fiscal year. Project carryovers are funded with the corresponding carryover appropriations of the prior year. Prior year encumbrances ( open purchase orders) carried forward will be paid from revenues collected in FY 2008 -09. Recommendation Staff respectfully requests that City Council adopt Resolution 2008 -45 to adopt the budget for the fiscal year October 1, 2008 through September 30, 2009, with the budget document and list of project and encumbrance carryovers as attachments. As the Department of Revenue requires specific language and procedures, the following is proposed: 1. Council has tentatively adopted a budget of $36, 570, 582 for FY 2008 -09. 2. Mayor shall open the Public Hearing and ask for comments. 3. Mayor shall close the Public Hearing. 4. Mayor shall ask for a Motion as follows: Move to adopt Resolution 2008 -45 to adopt the budget of 36, 570, 582 for the fiscal year beginning October 1, 2008 and ending September 30, 2009. 5. Mayor shall ask for Council discussion. 6. Mayor shall ask for Vote. 7. Upon adoption of the Resolution, the Mayor shall announce: The budget for the City of Fort Walton Beach for FY 2008 -09 is $ 36, 570, 582 with a millage rate of 4. 3361, which is 7. 51 % below the rollback rate of 4. 6883 mills. 1 of 2  L/ Concur Concur Do Not Concur Do Not Concur Hold for Discussion Hold for Discussion Brandy Wunker, Finance Director Vhah6han, City Manager T u:\ budget \budget 08 -09 \budget meetings - september \9 -22 final budget staff report. doc 2 of 2  1 Resolution 2008 -45 2 3 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 4 FLORIDA, ADOPTING THE BUDGET FOR CERTAIN 5 EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND 6 CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON 7 BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 8 2008 AND ENDING SEPTEMBER 30, 2009; AND SETTING AN 9 EFFECTIVE DATE. 10 11 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON 12 BEACH, FLORIDA, THAT: 13 14 1. Purpose 15 Prior to the beginning of a new fiscal year, the City is required to pass and adopt 16 a budget for the operation of the City government. The City held public budget 17 meetings on August 18 -20, 2008 to discuss the FY 2008 -09 budget. The City then held 18 public budget hearings on September 15, 2008 and September 22, 2008 as required by 19 Florida Statutes section 200. 065. 20 21 2. Tax Rate 22 The City Council set the tax rate at 4.3361 mills for property assessed as of 23 January 1, 2008. 24 25 3. Adoption of Budget 26 The document entitled " City of Fort Walton Beach FY 2008 -09 Adopted Budget" 27 comprises the total amount of $ 36, 570, 582 for all funds reported. The budget is being 28 presented as a balanced budget whereby there are sufficient revenues to offset all 29 estimated expenditures or expenses. All budget appropriations are based upon the 30 total expenditure and /or expenses even though the budget has been prepared based on 31 line items and summarized to a categorical level. 32 33 4. Budget Amendments 34 a. The City Council may make any amendments to the adopted budget, by 35 resolution, as it may deem necessary and proper. 36 b. Budget amendments requesting additional expenditures or expenses must 37 also identify the corresponding funding source. 38 39 5. Budget Transfers 40 Budget transfers shall be accomplished pursuant to Resolution 2008 -31, adopted 41 by the City Council on August 18, 2008. 42 43 6. Debt Service 44 Debt service for the General Fund will be paid from operating revenues and /or 45 transfers from the Debt Service Fund. Debt service for the Utilities and Golf Enterprise 46 Funds will be paid from operating revenues from these Enterprise Funds. 1 2 7. Carryovers 3 a. Projects that were not completed during the prior fiscal year are carried 4 forward as special projects and are funded with the corresponding carryover 5 appropriations of the prior year. These are commitments anticipated to be incomplete 6 as of September 30, 2008 and will be continued and made a part of the FY 2008 -09 7 budget. The document entitled " City of Fort Walton Beach FY 2008 -09 Project 8 Carryovers" comprises the total amount of $7, 012, 087 for all funds reported. 9 b. Prior year encumbrances ( open purchase orders) that were not completed 10 during the prior fiscal year are carried forward and will be paid from revenues collected 11 in FY 2008 -09. These are commitments anticipated to be incomplete as of September 12 30, 2008 and will be continued and made a part of the FY 2008 -09 budget. The 13 document entitled " City of Fort Walton Beach FY 2008 -09 Encumbrance Carryovers" 14 comprises the total amount of $ 1, 027, 759 for all funds reported. 15 16 8. Effective Date 17 This resolution shall become effective on and after October 1, 2008. 18 19 20 21 22 Adopted Mike Anderson, Mayor 23 24 25 26 Attest: Approved for form and legal sufficiency: 27 28 29 30 Helen Spencer, City Clerk Toni L. Craig, City Attorney  FINAL BUDGET Script for Public Hearing on Budget Mayor: State the following: The budget for the City of Fort Walton Beach for FY 2008 -09 is 36, 570, 582, which is $ 40,086 or 0. 1% less than the adopted FY 2007 -08 budget. Mayor: Open the Public Hearing and ask for comments on the budget. Mayor: Close the Public Hearing. Mayor: Ask for a Motion and Second for Resolution 2008 -45 to adopt the budget for the City of Fort Walton Beach for the fiscal year beginning October 1, 2008 and ending September 30, 2009. Mayor: Ask for Council Discussion. Mayor: Ask for a Vote. Mayor: Upon adoption of the Resolution, the Mayor shall announce: The budget for the City of Fort Walton Beach for FY 2008 -09 is 36, 570, 582 with a millage rate of 4. 3361, which is 7. 5% below the rollback rate of 4. 6883 mills.  rage i or i Charlotte Dunworth From: Toni Craig [ tonicraig@cox. net] Sent: Wednesday, September 17, 2008 3: 51 PM To: Charlotte Dunworth Subject: RE: Final Millage & Budget Resolutions Approved. Toni L. Craig Attorney at Law Fla Bar No 115444 850) 243 -6969 www.tonicraig.info From: Charlotte Dunworth [ mailto:cdunworth @fwb.org] Sent: Wednesday, September 17, 2008 3: 01 PM To: Toni Craig Subject: Final Millage & Budget Resolutions Hi Toni, Please review the attached final millage and final budget resolutions for Monday night's meeting. I am still updating the highlighted carryover numbers one last time. Thanks} Charlotte Please Note: Florida has a very broad public records law. Most written communications to or from City of Fort Walton Beach officials are public records available to the public and media upon request. Your e -mail address and communications may therefore be subject to public disclosure. Think Green - Please consider the environment before printing this e- mail. 9/ 17/ 2008  CITY OF FORT