Fort Walton Beach Council agenda — 09-22-08 special agenda - budget — reading text

CITY OF FORT WALTON BEACH City Council Special Meeting Agenda - September 22, 2008 - 5 :30 P.M. City Council Chambers 107 Miracle Strip Parkway, SE Fort Walton Beach, FL 32548 CALL TO ORDER PLEDGE OF ALLEGIANCE Mayor Anderson APPROVAL OF AGENDA SPECIAL MEETING AGENDA 1. Consideration of Resolution (2008 -44) of the City of Fort Walton Beach, Florida, adopting the millage rate for the fiscal year beginning October 1, 2008 and ending September 30, 2009; and setting an effective date. Finance Director) ( See Backup) 2. Consideration of Resolution ( 2008 -45) of the City of Fort Walton Beach,Florida, adopting the budget for certain expenditures, expenses, capital improvements and certain indebtedness for the City of Fort Walton Beach, Florida, for the year beginning October 1, 2008 and ending September 30, 2009; and setting an effective date. ( Finance Director) ( See Backup) ADJOURN Any person who decides to appeal any decision made with respect to any matter at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. (FS286.0105). The City of Fort Walton Beach adheres to the American with Disabilities Act and will make reasonable modifications for access to this meeting upon request. Please call City Clerk Helen Spencer at 850 -833 -9509 to make a request. For Hearing Impaired dial the City Hall TDD #850-833 -9925 or 1- 800 -955-8771( TDD) or 1- 800- 955 -8770 ( Voice).Requests must be received at least 48 hours in advance of the meeting in order to allow the City time to provide requested service.  CITY COUNCIL SPECIAL MEETING September 22, 2008 Special Meeting Agenda Consideration of Resolution 2008 -44, setting the millage rate for FY 2008 -09 Finance Director) Council Action 1 St 2nd Vote: Agenda Item Number: SP - 1  CITY OF FORT WALTON BEACH Memorandum TO: Joyce Shanahan, City Manager FROM: Charlotte Dunworth, Budget & Grants Manager RE: Millage Rate for FY 2008 -09 DATE: September 19, 2008 Background Chapter 200 " Determination of Millage" of the Florida Statutes sets a statutory timetable for the calculation and notification to the public of the process to set ad valorem tax millage rates and adopt a budget. The statute identifies the time frames and briefly describes the tasks to be accomplished during those time frames. According to Chapter 200, the City shall within 15 days of holding a meeting to set the tentative millage and budget, advertise its intent to adopt a final millage and budget. The City's advertisement is scheduled to run in the Northwest Florida Daily News on September 19. Within 2 to 5 days after the advertisement, the City shall hold a public hearing to adopt a final millage and budget. Discussion The 2008 gross taxable property value for operating purposes is $ 1, 383, 195, 309, a decrease of 88, 711, 577 or 6. 0% from the 2007 final gross taxable property value of $ 1, 471, 906, 886. City Council tentatively adopted the budget on September 15, prepared at a millage rate of 4.3361. Roll -Back Rate — per F. S. 200. 065( 1) The roll -back millage rate is defined as the millage rate that would produce the same amount of ad valorem tax revenue as was levied during the prior year — exclusive of CRA dedicated increment value, new construction, deletions, and boundary changes. Because of the decrease is taxable value, the roll- back rate is actually a roll -forward rate this year ( i. e. a higher millage rate is required to generate the same amount of tax revenue due to the lower taxable value). The roll -back rate is 4. 6883. This is the rate above which the City must advertise a tax increase. Maximum Millage — per F. S. 200. 186 Legislation passed in May 2008 by the Florida Legislature requires adoption of a millage rate dependent upon the affirmative vote of the governing body. The intent is to limit local governments' ability to recapture revenues that were lost as a result of the constitutional amendment. 1. Majority Vote ( 4 votes) — roll -back rate calculated per F. S. 200. 065 adjusted for the change in per capita personal income ( +4. 15 %) and the reduction in taxable value from Amendment One (- 9. 5 %). The maximum millage by majority vote is 4.4190. 2. Two -Thirds Vote ( 5 votes) — 110% of roll -back rate calculated per F. S. 200. 065 adjusted for the change in per capita personal income ( +4. 15 %). The maximum millage by two -thirds vote is 5. 3712. 3. Unanimous Vote ( 7 votes) or Referendum — any millage rate above 5. 3712 up to 10 mills. Variance from Variance from Ad Valorem Maintaining Current FY 2007 -08 Method of Adoption Maximum Millage Revenue Millage of 4. 1986 Revenues Majority Vote 4. 4190 5, 806, 723 289, 613 119, 896> 4 votes) Two -Thirds Vote 1, 131, 329 5. 3712 7, 057,948 1, 540, 838 5 votes) Unanimous Vote or n/ a above 5. 3712 n/ a n/ a Voter Referendum Tentative Budget 4. 3361 5, 697, 789 180, 679 228, 830> 11 ofof 22 Recommendation Staff respectfully requests that City Council adopt Resolution 2008 -44 to set the millage rate for the fiscal year October 1, 2008 through September 30, 2009. As the Department of Revenue requires specific language and procedures, the following is proposed: 1. Council has set the tentative millage rate at 4. 3361 for the fiscal year October 1, 2008 to September 30, 2009. 2. Mayor shall open the Public Hearing and ask for comments. 3. Mayor shall close the Public Hearing. 4. Mayor shall ask for a Motion as follows: Move to adopt Resolution 2008 -44 to set the millage rate at 4. 3361 for the fiscal year beginning October 1, 2008 and ending September 30, 2009. 5. Mayor shall ask for Council discussion. 6. Mayor shall ask for Vote. 7. Upon adoption of the Resolution, the Mayor shall announce: The millage rate for the City of Fort Walton Beach is 4. 3361 mills for the fiscal year beginning October 1, 2008 and ending September 30, 2009, which is 7. 51% below the rollback rate of 4. 6883 mills. V-'' 6oncur Concur Do Not Concur Do Not Concur Hold for Discussion Hold for Discussion Brandy Wunker, Finance Director J yc& an-ra - han, City Manager uAbudget \budget 08 -09 \budget meetings - september \9 -22 final millage staff report rev.doc 2of2  1 Resolution 2008 -44 2 3 4 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 5 FLORIDA, ADOPTING THE MILLAGE RATE FOR THE FISCAL 6 YEAR BEGINNING OCTOBER 1, 2008 AND ENDING 7 SEPTEMBER 30, 2009; AND SETTING AN EFFECTIVE DATE. 8 9 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY 10 OF FORT WALTON BEACH, FLORIDA, THAT: 11 12 1. Purpose 13 The City of Fort Walton Beach held public budget meetings on August 18 -20, 14 2008 to discuss the FY 2008 -09 budget. The City then held public budget hearings on 15 September 15, 2008 and September 22, 2008 as required by Florida Statutes section 16 200. 065. The Okaloosa County Property Appraiser has certified that the gross taxable 17 value for operating purposes not exempt from taxation within the City of Fort Walton 18 Beach is $ 1, 383, 195, 309. 19 20 2. Millage Rate 21 The City of Fort Walton Beach hereby sets the FY 2008 -2009 operating millage 22 rate at 4. 3361 mills, which is 7. 51 % less than the roll -back rate of 4. 6883 mills. There is 23 no voted debt service millage. 24 25 3. Effective Date 26 This resolution shall take effect immediately upon approval by the City Council. 27 28 29 30 31 Adopted Mike Anderson, Mayor 32 33 34 35 Attest: Approved for form and legal sufficiency: 36 37 38 39 Helen Spencer, City Clerk Toni L. Craig, City Attorney  FINAL MILLAGE Script for Public Hearing on Millage Rate Mayor: State the following: The millage rate for the City of Fort Walton Beach for FY 2008 -09 is 4. 3361 mills, which is 7. 5% below the rollback rate of 4. 6883 mills. The rollback rate is the millage rate that will provide the same ad valorem tax revenue as was levied during the prior year. The reason for setting the millage rate at 4.3361 mills is to provide sufficient revenues to balance the General Fund budget. Mayor: Open the Public Hearing and ask for comments on the millage rate. Mayor: Close the Public Hearing. Mayor: Ask for a Motion and Second for Resolution 2008 -44 to set the millage rate for the City of Fort Walton Beach at 4.3361 for the fiscal year beginning October 1, 2008 and ending September 30, 2009. Use specific language above for motion.) Mayor: Ask for Council Discussion. Mayor: Ask for a Vote. Mayor: Upon adoption ofthe Resolution, the Mayor shall announce: The millage rate for the City of Fort Walton Beach is 4.3361 mills for the fiscal year beginning October 1, 2008 and ending September 30, 2009, which is 7. 5% below the rollback rate of 4. 6883 mills.  Page 1 of 1 Charlotte Dunworth From: Toni Craig [tonicraig@cox. net] Sent: Wednesday, September 17, 2008 3: 51 PM To: Charlotte Dunworth Subject: RE: Final Millage & Budget Resolutions