Okaloosa County BOCC — 2013 meeting #1182 (date undetermined) — img039 — reading text

Russell Stephenson WRF Electrical Manhole Rehabilitation Project Background narrative The Russell Stephenson Water reclamation Facility is a 1.0 Million gallons per day wastewater treatment facility located at 3182 Hwy 98 West County. The plant was commissioned in 1989 to handle domestic wastewater from the West Okaloosa County franchise area. Over the 20 plus years the facility has been in operation, the electrical manholes, located below ground level, have been infiltrated with ground water, in turn causing corrosion to the electrical conduits and other appurtenances related to the manholes. For the past several years, moderate equipment malfunctions have been occurring as a direct result of the corroded electrical wires and conduits located within the manholes. Rehabilitation of the manholes includes, but is not limited to; unearthing the three electrical manholes on the plant grounds; grouting and sealing any voids and cracks to the concrete; replacing and/or repairing all damaged electrical wiring and conduits; upgrading the submersible pumps for dewatering and installing a “high level” monitoring system. Rehabilitation of these electrical manholes is needed to avert any future equipment malfunction. SECTION 00300 Russell Stephenson - Electrical Manhole Rehabilitation BID PROPOSAL J. The Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance of the Work for which this Bid is submitted. 4.01 This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization or corporation; BIDDER has not directly or indirectly induced or solicited any other Bidder to submit a false or sham Bid; BIDDER has not solicited or induced any person, firm or corporation to refrain from bidding; and BIDDER has not sought by collusion to obtain for itself any advantage over any other Bidder or over OWNER. 5.01 Bidder will complete the Work in accordance with the Contract Documents for the following price(s): BASE BID — RUSSELL STEPHENSON ELECTRICAL MANHOLE REHABILITATION PROJECT Items 1 - ELECTRICAL MANHOLE RENABILITATION Price shall include the complete rehabilitation of the existing manhole structures to prevent groundwater infiltration under normal site conditions. This shall include the repair of damaged electrical conduit entries, repair of damaged manhole concrete, and exterior polyurethane coating. Item 2— DEWATERING SYSTEM Price includes the complete installation and removal of a dewatering system to prevent groundwater infiltration of excavation zones identified on drawings. System shall be installed in sequence with shoring system and include pumps, well points headers, discharge piping and filtration bag. Item 3 — ELECTRICAL CONDUIT AND CONDUCTOR REPLACEMENT The price shall include all material and labor required to replace/repair the damaged underground electrical conduit and to replace the electrical conductors as detailed in the project documents. Item 4— HIGH LEVEL MONITORING SYSTEM The price for the high level monitoring system shall be comprised of all material and labor required to install new high level floats in each of the existing electrical manholes, and to modify the existing plant control panel for the addition of the high level light, alarm horn, reset pushbutton, and alarm reset pushbutton. ADDITIVE ALTERNATE — MANHOLE SUMP PUMP REPLACEMENT Item 5— MANHOLE SUMP PUMPS BID PROPOSAL OKALOOSA COUNTY WATER AND SEWER DATE: 10/4/2013 00300 - 3 ADDENDUM 2 SECTION 00300 Russell Stephenson - Electrical Manhole Rehabilitation BID PROPOSAL Price includes the replacement manhole sump pumps located in electrical manholes 1, 2, and 3. The price shall be inclusive of the pumps and accessories required for the operation of the sump pump. DEDUCTIVE ALTERNATE - INTERIOR MANHOLE COATING Item 6 — INTERIOR MANHOLE COATING - This shall be the deductive price for performing the coating system to the manhole interior in lieu of the exterior. NOTE: BIDS SHALL INCLUDE SALES TAX AND ALL OTHER APPLICABLE TAXES AND FEES. BASE BID (Items 1) - RUSSELL STEPHENSON WREF- Electrical Manhole Modifications ITEM | QTY DESCRIPTION UNIT EXT. PRICE PRICE 1 1 LS | Electrical Manhole Rehabilitation — Concrete manhole repair, damaged conduit 170,424.00) 170,424.0 0 entries, and exterior polyurethane coating 2 1 | LS | Dewatering System — Pumps, piping, filters and well points for removing groundwater from electrical manhole excavation zones 54,554.00]54,554.00 required to accomplish the manhole rehabilitation. E 1 LS | Electrical conduit and conductor replacement — Price shall include all material and labor required to replace the |47,158.00|47,158.00 damaged underground electrical conduit and the replacement of the electrical conductors as detailed in the project documents. 4 1 LS | High level monitoring system — Price shall include the material and labor required to install the high level floats in the existing electrical manholes and well as modify the existing plant control panel to house the electrical manhole high level alarm light and horn. 8,500.00 |8,500.00 TOTAL BASE BID (ITEMS 1-4) $ 280,636.00 ADDITIVE ALTERNATE (Item 5) 5 1 EA | Manhole sump pump replacement — Price 10,995.00 | $10,995 00 BID PROPOSAL OKALOOSA COUNTY WATER AND SEWER DATE: 10/4/2013 00300 - 4 ADDENDUM 2 SECTION 00300 Russell Stephenson - Electrical Manhole Rehabilitation BID PROPOSAL shall include three electrical manhole replacement pumps and accessories required for operation of the sump pumps (i.e. float controls, check valve, etc). TOTAL ALTERNATE BID (ITEM 5) | $ 10,995.00 DEDUCTIVE ALTERNATE (Item 6) 6 1 LS _ | Interior Coating of Electrical Manhole — $ Price shall include the total deductive amount for the coating of the electrical manhole interior. TOTAL DEDUCTIVE BID (ITEM 6) $ 90,424.00 | TOTAL LUMP SUM BID (ITEMS 1-6) | $201,207.00 The Bidder hereby proposes to accept full payment for completion of the Project the amounts computed under the provisions of the Contract Documents and based on the following lump sum amount. The Bidder agrees that the lump sum prices represent a true measure of the labor and materials required to perform the work, including the allowances for overhead and profit for each unit of the work called for in these Contract Documents. The Lump Sum (LS) shall be shown in both figures and words. In case of discrepancy, the amount in words shall govern. The Bidder agrees to accept as full payment for the lump sum work proposed under this Project, as herein specified and as shown on the Drawings, the following amount: LUMP SUM BASE BID AMOUNT (ITEMS 1-4) IS WRITTEN AS: Two hundred eighty thousand six hundred thirty six Dollars and 00 Cents $280,636.00 BID PROPOSAL OKALOOSA COUNTY WATER AND SEWER DATE: 10/4/2013 00300 - 5 ADDENDUM 2 SECTION 00300 Russell Stephenson - Electrical Manhole Rehabilitation BID PROPOSAL LUMP SUM ALTERNATE BID AMOUNT (ITEM 5) IS WRITTEN AS: Ten Thousand nine hundred ninety five Dollars and 00 Gents ¢ 10,995.00 LUMP SUM DEDUCTIVE BID AMOUNT (ITEM 6) IS WRITTEN AS: Ninety thousand four hundred twenty four Dollars and 00 Cents $90,424.00 TOTAL LUMP SUM BID AMOUNT (ITEMS 1-6) IS WRITTEN AS: Two hundred one thousand two hundred sevenppjlars and 99 Cents $201,207.00 BID PROPOSAL OKALOOSA COUNTY WATER AND SEWER DATE: 10/4/2013 00300 - 6 ADDENDUM 2 Richard Brannon From: Jeff Littrell Sent: Friday, November 15, 2013 9:37 AM To: Richard Brannon Ce: Jack Allen; Mark Wise; Darren L. Alford; Jeb S. Chessher; Kimberly Kilpatrick; Mark Griffin; Joey Crews Subject: FW: Letter of Recommendation: WS Bid 03-14- Russell F. Stephenson WRF- Electrical Manahole Rehab Attachments: LOR WS 03-14 RSWRF elect rehb.pdf Richard, Aging infrastructure continues to be an issue for utilities such as OCWS. Our 1 MGD Russell F. Stephenson Water Reclamation Facility went into operation in 1989. Parts of the plant are beginning to show their age and some are in dire need of repair and rehabilitation. The electrical system manholes are in very bad condition and some are in imminent danger of failure. OCWS staff concurs with the recommendation of our consultants, Constantine Engineering, that the bid for the Russell F. Stephenson WRF Electrical Manhole Rehab project (WS 03-14) be awarded to Bill Smith Electric, Inc., they being the lowest responsive and responsible bidder meeting all of the qualification requirements specified in the bid package. We recommend the award for the base bid (Items 1-4) of a lump sum of $280,636.00, plus the additive alternate (Item 5) in the amount of $10,995.00 and minus the deductive alternative (Item 6) in the amount of $90,424.00 for a total contract amount of $201,207.00. Substantial completion of the work is 90 days from the receipt of the Notice to Proceed. A .pdf file of the recommendation letter from Constantine Engineering is attached to this email. A narrative describing the need for this work has been sent to Purchasing by separate email. Funds are available in the approved FY2014 budget. Budget documentation will be provided by our Financial Manager, Kimberly Kilpatrick by separate email. Please let us know if you have any questions or need anything else from us. Jeff Littrell, Director Okaloosa County Water & Sewer System 1804 Lewis Turner Blvd, Suite 300 Ft. Walton Beach, FL 32541 850-651-7172 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Joey Crews [mailto:JCrews@tcgeng.com] Sent: Tuesday, November 12, 2013 3:27 PM To: Mark Wise; Jeff Littrell Cc: Darren L. Alford; Richard Schmeltzer; Adam Crotts Subject: Letter of Recommendation: WS Bid 03-14- Russell F. Stephenson WRF- Electrical Manahole Rehab Mark and Jeff, Attached is the letter of recommendation from Constantine Engineering for the referenced bid. This letter references the final negotiated price, which includes any agreed upon Optional Cost Items. The proposed work includes performing interior coating of the manhole structures at a reduced cost of approximately $90k from the specified exterior coating. I have talked with OCWS staff on this matter as well as Bill Smith Electric and Slaughter Construction about this application and they have included appropriate measures in the bid to temporarily relocate incoming electrical lines inside the structures, which was a previous concern. All work will be performed and warranted as previously specified, including dewatering during the SprayRoq urethane coating. A hardcopy will be delivered to you as well for your files. Please let me know if you have any questions. Joey G. Crews, PE Project Manager Constantine Engineering 1988 Lewis Turner Bivd., Unit 3 Fort Walton Beach, FL 32547 850-978-0015 — cell 850-244-5800- office jcrews@tcgeng.com www.tcgeng.com CONFIDENTIALITY NOTICE: The information, attachments and/or documents contained in this e-mail message may be confidential and/or proprietary and are intended only for the sole use of the identified recipient(s). Any unauthorized review, use, copying, disclosure, or distribution is prohibited Constantine Engineering November 12, 2013 Mr. Jeff Littrell, Director Okaloosa County Water and Sewer Department 1804 Lewis Turner Boulevard, Suite 300 Fort Walton Beach, FL 32547 Subject: Engineer's Recommendation of Award Russell Stephenson WRF- Electrical Manhole Rehab Project Okaloosa County, Florida - Bid No. WS 03-14 Dear Mr. Littrell: Bids were received and opened for the "Electrical Manhole Rehab Project for the Russell Stephenson