Okaloosa County School Board — Workshop Meeting, January 22, 2015 — reading text

Jan 26, 2015 Recommended Action : Motion to approve the Annual Certification of Facilities Data, OEF FISH CERT form, for 2015. Public Content In accordance with Florida Statue 1013.31 (1)(d), each year, each district shall review the Florida Inventory of School Houses (FISH) and shall certify to the Office of Educational Facilities that the inventory is current and accurate. This certification is due prior to April 1 of each year. File Attachments OEF-FISH-Cert Jan 26, 2015 Brdmtg.pdf (101 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.10 Request for Surplus, Salvage and Disposal of a Portable (School Board Owned Tangible Property) in accordance with Florida Statutes 1013.28(2)(a) and 274.06, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 26, 2015 Absolute Date : Jan 26, 2015 Recommended Action : Motion to approve the surplus, salvage and disposal of Portable PB20111, FISH 99042, DCA# E-011956 and removal from the school district inventory. Public Content The portable has exceeded its useful life and should be surplused, salvaged and disposed of. This portable, PB20111, FISH 99042, DCA# E-011956 will be removed from the school district inventory. The portable will be cannibalized before disposal. File Attachments Portable information for surplus, salvage, disposal PB20111.pdf (114 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.11 Exempted Purchase: Seon, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $74,994.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve Exempted Purchase, Seon, purchase vMaxCompass Bus Routing Software in the amount of $74,994. Public Content Request to approve the Exempted Purchase from Seon for vMaxCompass Bus Routing Software in the amount of $74,994. Funds will be paid from general funds by the Transportation Department. This purchase is exempt under 6A-1.012(11)(b). Copies of the proposal and Software License and Maintenance Agreement are attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 689-7303. File Attachments SEON PROPOSAL.pdf (47 KB) Compass Routing System Features.pdf (44 KB) SEON AGREEMENT.pdf (351 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.12 Renewal of ITB 14-07 Remanufactured Bus Parts, presented by Vince Windham, Program Director, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve renewal of award for ITB 14-07 Remanufactured Bus Parts, awarded to Test Calibration Company, based on fixed pricing. Public Content Request approval of renewal of award for ITB 14-07 Remanufactured Bus Parts, based on fixed pricing to purchase remanufactured bus parts on an as needed basis. The vendor is Test Calibration Company and the contract is effective February 10, 2015 through February 9, 2016. Funds will be paid from Transportation Department's general funds. A copy of the renewal confirmation and tabulation is attached. For additional information, please contact Jay McInnis, Program Director, Transportation at (850) 833-7609. File Attachments RENEWAL CONFIRMATION-ITB 14-07.pdf (119 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.13 Tag-On Bid: #13140036B Digital Catalog Discounts, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve Tag-On Bid #13140036B Digital Catalog Discounts with Seminole County Public School for various vendor catalogs offering percentage off discounts; multiple vendors at fixed prices. Public Content Request approval to tag- on with Seminole County Public Schools on bid #13140036B Digital Catalog Discounts, which offers various vendor catalogs offering percentage off discounts; multiple vendors at fixed prices for District wide use. A copy of the bid tabulation and board approval is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments TAG-ON BID- SEMINOLE CO.pdf (203 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.14 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $94,907.00 Budgeted : Yes Budget Source : Capital Funds, Project 0319, District Wide HVAC Replacement Recommended Action : Motion to approve the purchase from Trane through tag-on bid #TCPN R5045 in the amount of $94,907 for replacement of current rooftop split system air conditioning units at Meigs MS. Public Content Request approval of purchase from Trane through tag-on bid #TCPN R5045 in the amount of $94,907 for replacement of current rooftop split system air conditioning units at Meigs MS. Funds will be paid from Capital Funds, Project 0319, District Wide HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance at (850) 689-7159. File Attachments TRANE-MEIGS.pdf (1,335 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.15 Commercial Services Agreement: Cox, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve signing the Commercial Services Agreement as required by Cox Communications. Public Content Motion to approve signing the Commercial Services Agreement as required by Cox Communications in reference to the recent renewal of RFB 13-B02 Session Initiated Protocol (SIP) Trunk & Transport, which was School Board approved December 8, 2014 for the contract period effective July 1, 2015 through June 30, 2016. File Attachments COX AGREEMENT.pdf (126 KB) Consent Our adopted rules of Parliamentary