Okaloosa County School Board — Workshop Meeting, January 22, 2015 — reading text

2014.pdf (519 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.4 Budget Amendment #4 - Fiscal Year 2014-2015, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $569,546.65 Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #4 - Fiscal Year 2014-2015. Public Content On September 8, 2014, the School Board adopted the budget for fiscal year 2014-2015. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues; and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated During the Month of December 2014: General Fund $518,926.57 Debt Service Funds 0.00 Capital Projects Funds 1,971.88  Other Special Revenue Funds - Federal 46,810.00 Other Special Revenue Funds - Food Service 1,838.20 Total - All Funds $569,546.65 File Attachments !BA 04 - Dec 2014.pdf (1,161 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.5 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 1-26-15.pdf (13 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.6 Payroll Warrant Register and Accounts Payable Warrant Register for December 2014, totaling $32,940,970.55; and Bank Transfers for December 2014, totaling $23,195,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $32,940,970.55 and Bank Transfers in the amount of $23,195,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for December 2014 totaling $32,940,970.55; and Bank Transfers for December 2014, totaling $23,195,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - Dec 2014.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.7 Authorization to appropriate Federal Impact Aid Funds and make a  payment in the amount of $9,558.00 to Charter Schools and AMIKids - Emerald Coast, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,558.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $9,558.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its third Voucher for Impact Aid Section 8003 Payments dated December 30, 2014, in the amount of $351,083.97 for the 2012 Claiming Year (Claim Filed January 2011). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2012 claiming year. The calculation for the 2012 claiming year is based on the number of eligible student cards submitted during the 2010-2011 school year. The payments to these schools are as follows: Okaloosa Academy $ 172.00 NWFSC Collegiate High School 1,844.00 Liza Jackson Preparatory School 7,532.00 AMIKids - Emerald Coast 10.00 Total $9,558.00 File Attachments Agenda - Fed Impact Aid 2012 Pmt 3 01262015.pdf (195 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.8 Department Staffing Restructure, presented by Rita Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 26, 2015 Absolute Date : Jan 26, 2015 Fiscal Impact : Yes Budgeted : No Budget Source : General Fund - Discretionary Department Budget Recommended Action : Motion to approve the staffing position restructure of the Assistant Superintendent, ESE and Special Programs, Department (9733) and Principal Evaluations & Recruitment Department (9028). Public Content Request permission to delete an Administrative Assistant II position in the Assistant Superintendent - Other Department (#9733) and create a District Level Secretary position in the Principal Evaluations & Recruitment Department (#9028). The proposed position restructure is estimated to generate a cost savings of $17,369 in fiscal year 2014-2015 and $34,465 on an annualized basis. File Attachments Restructure Centers 9733 9028 Proposal 2015-01-06.pdf (85 KB) FEFP 2014-15 Third Calculation.pdf (1,990 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.9 Certification of the Okaloosa County School District Facilities FISH Data for 2015, presented by Dr. Bill Smith, Director of Facilities, and recommended by the Superintendent for approval. Meeting : Jan 22, 2015 - Workshop Meeting Type : Action (Consent) Preferred Date :