Okaloosa County School Board — Workshop Meeting, January 24, 2019 — reading text

151702.pdf (98 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.10 Sole Source Purchase Over $25,000: CAE, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 24, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,408.60 Budgeted : Yes Budget Source : Internal Funds, Project 5110 Workforce Development Recommended Action : Motion to approve the purchase from CAE Healthcare, Inc. in the amount of $38,408.60. Public Content Request approval for Okaloosa Technical College to purchase a CAE Juno Complete Clinical Skills Manikin and an Ares Complete Emergency Care Manikin including accessories, training, and warranties from CAE Healthcare, Inc. in the amount of $38,408.60. This is a Sole Source purchase per 6A-1.012(12)(d). Funding will be paid from Internal Funds, Project 5110 Workforce Development. Copies of the quote and sole source documentation are attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments CAE.pdf (368 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.11 Scheduled Service Agreement: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 24, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $1,925.00 Budgeted : Yes Budget Source : Capital Funds, Project 2333 District Wide Chiller/Boiler Service Recommended Action : Motion to approve the Scheduled Service Agreement with Trane in the amount of $1,925.00. Public Content Request approval of the Scheduled Service Agreement between Trane and The School Board of Okaloosa County, FL, on behalf of Elliott Point Elementary School in the amount of $1,925.00 to provide annual HVAC equipment maintenance. The agreement is effective January 15, 2019 through June 30, 2019. Funding will be paid from Capital Funds, Project 2333 District Wide Chiller/Boiler Service. A copy of the agreement is attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments TRANE ELLIOTT POINT.PDF (568 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.12 Amendment to Service Agreement #19-32 Roy D. Wingo, Jr., presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 24, 2019 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $26,250.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the amendment to Service Agreement #19-32 Roy D. Wingo, Jr. Public Content Request approval of the amendment to Service Agreement #19-32 between The School Board of Okaloosa County, FL and Roy D. Wingo, Jr. The amendment increases the amount of hours from 396 to 656.25 and increases the total contract amount not to exceed from $15,840.00 to $26,250.00. All other terms and conditions of the original agreement shall remain in full force and effect. The additional funds will be paid from General Funds, Project 6110 Adult Education Tuition. Copies of the amendment document and original approved service agreement documents are attached. For additional information, please contact Jerry Sansom, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments AMENDMENT TO SA# 19-32.pdf (125 KB) SA# 19-32.pdf (85 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.13 Deleted - Ground Lease Agreement between the School Board of Okaloosa County, Florida and the United States of America by and through the Secretary of the Air Force, presented by Dr. Bill Smith, and recommended by the Superintendent for approval. Meeting : Jan 24, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve the Ground Lease Agreement between the School Board of Okaloosa County, Florida and the United States of America by and through the Secretary of the Air Force. Public Content Approval is requested for lease agreement USAF-AFMC-FTFA-16-2-0290 Eglin Air Force Base, between the School Board of Okaloosa County, Florida and the Air Force. The term of this Ground Lease Agreement is entered into the 1st day of December, 2016 and end on the date that is twenty-five (25) years thereafter unless sooner terminated in accordance with the terms and conditions hereof (the Expiration Date). The Ground Lease Agreement is for lease of the Eglin Elementary School Facilities. The cost of this lease is ZERO dollars ($0.00), there will be no cost for the School Board of Okaloosa County, Fl. For additional information, please contact Bill Smith, 689-7298. File Attachments 1-14-2019 Lease agreement for signature from USAF-AFMC-FTFA-16-2-0290.pdf (4,213 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.14 Sale and Disposal of Surplus Property, presented by Steve Bolton, Director, Facilities Planning and Maintenance, and recommended by the Superintendent for approval. Meeting : Jan 24, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus list dated January 28, 2019. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated January 14, 2019. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property Food Services list for Jan 28, 2019 Board Meeting.pdf (405 KB) Surplus Property list for Jan 28, 2019.Board Meeting.xlsx.pdf (433 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.15 Exceptional Student Education Policies and Procedures Manual, presented by Melody Sommer, Program Director, Exceptional Student Education, and recommended by the