Okaloosa County School Board — Workshop Meeting, January 24, 2019 — reading text

Thursday, January 24, 2019 Workshop Meeting School District Central Administration Complex Niceville, Florida Training Room 9:00 a.m. 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 24, 2019 - Workshop Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 24, 2019 - Workshop Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Administrative Personnel Appointments: Added item 6.1 Appointment of Specialist, Human Resources; Consent Agenda: Deleted item 8.13 Ground Lease Agreement between the School Board of Okaloosa County, Florida and the United States of America by and through the Secretary of the Air Force. 4. Visitors Subject : 4.1 Okaloosa County Commissioner Nathan Boyles - access issues at Florosa and Mary Esther Elementary Schools Meeting : Jan 24, 2019 - Workshop Meeting Type : Information 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 24, 2019 - Workshop Meeting Type : Information 6. Administrative Personnel Appointments Subject : 6.1 Appointment of Specialist, Human Resources, recommended by the Superintendent for approval. Meeting : Jan 24, 2019 - Workshop Meeting Type : Action Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Recommended Action : Motion to approve the appointment of Specialist, Human Resources. 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 In-County Travel paid for the period of December 13, 2018 - January 9, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 24, 2019 - Workshop Meeting Type : Report Public Content In-County Travel paid for the period of December 13, 2018 - January 9, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Dec 13 - Jan 9.pdf (122 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 Out-of-County Travel paid for the period of December 13, 2018 - January 9, 2019, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 24, 2019 - Workshop Meeting Type : Report Public Content Out-of-County Travel paid for the period of December 13, 2018 - January 9, 2019, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Dec 13 - Jan 9.pdf (17 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Quarterly Report: Short Term Facility Use Contracts and Lease Agreements Under the $5,000 Threshold, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 24, 2019 - Workshop Meeting Type : Information Public Content This report contains information regarding Short Term Facility Use Contracts and Lease Agreements entered into by the district or schools at a value less than $5,000 for the fourth quarter of 2018, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments CONTRACT LEASES - OCT - DEC 2018.pdf (5 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Quarterly Report: Service Agreements Under the $5,000 Threshold for Internal and Budgetary Funds, presented by Vince Windham, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 24, 2019 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements entered into by district schools at a value less than the $5,000 threshold for Internal and Budgetary Funds for the fourth quarter of 2018, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. s UNDER THRESHOLD- OCTOBER -DECEMBER 2018.pdf (13 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 Quarterly Report: Service Agreements for Law Enforcement, presented by Vince Windham, Program Director, Purchasing. Meeting : Jan 24, 2019 - Workshop Meeting Type : Information Public Content This report contains information regarding Service Agreements for Law Enforcement entered into by district schools at a value up to $5,000 for the fourth quarter of 2018, October through December. A copy of the report is attached. For additional information, please contact Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments S.A. LE TOTALS OCTOBER - DEC 2018-.PDF (15 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 24, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Student Disciplinary Hearings of January 10, 2019; Minutes of Workshop Meeting of January 10, 2019; Minutes of Regular Meeting of January 14, 2019, recommended by the Superintendent for approval. Meeting : Jan 24, 2019 - Workshop Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Minutes of Student Disciplinary  Hearings of January 10, 2019; Minutes of Workshop Meeting of January 10, 2019; Minutes of Regular Meeting of January 14, 2019. File Attachments 1-10-2019 Workshop - DRAFT.pdf (249 KB) 1-14-2019 Meeting - DRAFT.pdf (256 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 8. Consent Agenda Subject : 8.3 Appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for a Softball Scoreboard in the amount of $15,404.84, presented by Linda Evanchyk and recommended by the Superintendent for approval. Meeting : Jan 24, 2019 - Workshop Meeting Type : Action (Consent) Preferred Date : Jan 28, 2019 Absolute Date : Jan 28, 2019 Fiscal Impact : Yes Dollar Amount : $15,404.84 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Funds Recommended Action : Motion to approve the appropriation of District 3 School Board Member Capital Outlay Funds to Baker School for a Softball Scoreboard in the amount of $15,404.84. Public Content District 3 School Board Member Capital Outlay Funds will be appropriated to Baker School for a