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Okaloosa County BOCC — October 5, 2013 — reading text
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review and consider the above-referenced bid
protest and Interim County Administrator’s analysis and recommendation.
BACKGROUND: The County previously issued Bid # TDD 56-13 to seek bids from
individuals/firms interested in providing beach cleaning services for Okaloosa Island & Destin,
Florida, for a three-year term. Three bid submittals were received:
1) Sand Raker, LLC in the amount of $1,244,855;
2) The Sandman, LLC in the amount of $1,263,358; and
3) Hemphill Const. Co. in the amount of $2,238,031.
The Tabulating Committee met, reviewed the bid submittals and prepared to recommend award
of the bid to Sand Raker as the lowest, responsible and responsive bidder. Pursuant to County
policies, Sandman timely filed a notice of intent to challenge the bid award recommendation and
a formal written challenge. The Interim County Administrator reviewed the challenge and
prepared the attached written recommendation.
Pursuant to County policies, the Board shall consider the bid challenge and the Interim County
Administrator’s analysis and recommendation and issue a written determination as to the
challenge.
OPTIONS: Approve/Disapprove
RECOMMENDATIONS: Approve the Interim County Administrator’s recommendation and
reject Sand Raker’s bid submittal.
RECOMMENDED BY:
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8.6.a
APPROVED BY:
Ernie Padgett, County Administrator
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Attachment: County Administrator Bid Protest recommendation with exhibits (2114 : Bid Protest ? Bid #
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8.6.b
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: October 1, 2013
TO: Honorable Chairman and Members of the Board
FROM: Daniel O'Byrne
SUBJECT: Award of Bid # TDD 56-13, Beach Cleaning Services
DEPARTMENT: Tourist Development Department
BCC DISTRICT: ALL
STATEMENT OF ISSUE: Request approval to award the bid for beach cleaning services for
Okaloosa Island & Destin, Florida, for a three-year period.
BACKGROUND: The County previously issued Bid # TDD 56-13 to seek bids from
individuals/firms interested in providing beach cleaning services for Okaloosa Island & Destin,
Florida, for a three-year term. Three bid submittals were received:
1) Sand Raker, LLC in the amount of $1,244,855;
2) The Sandman, LLC in the amount of $1,263,358; and
3) Hemphill Const. Co. in the amount of $2,238,031.
Sand Raker was the apparent low bidder. However, pursuant to County policies Sandman timely
filed a notice of intent to challenge the bid award recommendation and subsequently filed a
formal written challenge. The Interim County Administrator reviewed the challenge and
prepared a written recommendation. Pursuant to County policies, the Board makes the final
determination on all bid protests.
OPTIONS:
1) Accept the Interim County Administrator’s recommendation. Reject Sand Raker’s bid
submittal and award the bid to Sandman as the lowest, responsible and responsive bidder.
2) Reject the Interim County Administrator’s recommendation. Award the bid to Sand
Raker as the lowest, responsible and responsive bidder.
RECOMMENDATIONS: Option 1
RECOMMENDED BY:
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8.6.b
APPROVED BY:
Ernie Padgett, County Administrator
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Attachment: SandRaker Bid (2115 : Award of Bid # TDD 56-13, Beach Cleaning Services)
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Attachment: SandRaker Bid (2115 : Award of Bid # TDD 56-13, Beach