Okaloosa County BOCC — October 5, 2013 — reading text

If the County elects to complete these sections of work with their forces, deduct: Demolition ($195,000) Sitework ($268,000) Landscaping ($150,000) Telecommunications ($200,000) Site Lighting ($140,000) Total Deducts ($953,000) Total Option 1 with Deducts $8,802,000 Packet Pg. 288  8.1.a.c Attachment: CAPITAL CONSTRUCTION PROJECTS - Financial Analysis- 10.01.2013 - ppt (2129 : Shalimar LORD & SON PROJECT COST ESTIMATE – SHALIMAR SHALIMAR ANNEX PROJECT COST ESTIMATE PRESENTED BY LORD & SON on September 17, 2013 Option 2: New three-story buiding where third floor is shelled space only: approximately 75,000-SF $165 X 50,000-SF $8,250,000 25,000-SF third floor shell 395,000 Additional items: demolition, sitework, landscaping, telecommunications, site lighting, A/E fees, and Civil Engineering fee 1,505,000 Total - Option 2 $10,150,000 If the County elects to complete these sections of work with their forces as listed in Option 1: Deduct ($953,000) Total Option 2 with Deducts $9,197,000 Packet Pg. 289  8.1.a.c Attachment: CAPITAL CONSTRUCTION PROJECTS - Financial Analysis- 10.01.2013 - ppt (2129 : Shalimar POSSIBLE CAPITAL PROJECTS Property Name Option 1 Option 2 Shalimar Annex new $9,755,000 new $10,150,000 Shalimar Annex renovate- L&S 10,430,000 renovate - FM/L&S <$8,000,000 Crestview Courthouse space reallignment $250,000 renovate/space mod. $6,000,000 Sheriff - Shalimar Expansion L&S $1,750,000 FM-Sheriff $1,200,000 former No. Ag Extension Office remodel $90,000 new $1,350,000 Packet Pg. 290  BCC Direction? 8.1.a.c Packet Pg. 291 Attachment: CAPITAL CONSTRUCTION PROJECTS - Financial Analysis- 10.01.2013 - ppt (2129 : Shalimar  8.2.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 1, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Constantine Task Order 2 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS has requested the services of Constantine Engineering under Task Order 2 per the terms of Contract #C13-2068-WS for a total not to exceed cost of $75,000. Task Order 2, for General Professional Engineering Services, is attached for your review. BACKGROUND: The water and sewer department requires engineering and technical assistance from time to time for individual projects or issues that arise and that are short-term projects or that are not large enough to require a separate task order. The scope of services for this task order includes professional and technical services for specialized assistance to the water and sewer staff. The general professional consultation services that Constantine Engineering, Inc. will provide include, but are not limited to, preparation of studies, reports, field work, and special services, etc., that are requested by the County and that are not associated with other major projects or activities. The tasks assigned under this task order may eventually be developed into separate task orders but are intended to be for miscellaneous work items that would include: • Attending meetings as requested by representatives of the County and provide general engineering assistance, consultation, and opinions. • Perform professional engineering services that might include engineering or environmental studies. • Developing schedules, plans, engineering analyses and evaluations to address small independent issues or projects. • Providing assistance in identifying and acquiring grants and loans from federal agencies or other applicable sources of funding. • Addressing issues associated with federal, state, and local government agency permits (fees to be provided by the County) and inquiries from regulatory agencies not associated with other projects. • Assisting the County to develop conceptual level planning documents and preparing cost estimates, prior to the development of larger task orders, to evaluate the feasibility of different alternatives. • Preparation of small investigations or evaluations of either existing equipment or unit processes, or for equipment or unit processes which may be under consideration by the County for incorporation in their system. • Performing field investigations and construction observation not associated with other projects or task orders. • Developing presentations to the Board of County Commissioners, the general public, Packet Pg. 292  8.2.a regulatory agencies, professional societies, or civic groups regarding projects or activities under taken or in consideration by the County. • Responding to general questions on engineering matters as requested by the County’s designated representative. This task order has been developed and negotiated with Constantine Engineering per the terms of the new Master Services Agreement, and requires approval from the Board of County Commissioners. This Task Order/Engineering Scope of Services negotiated with Constantine Engineering includes the necessary work tasks to complete the scope of work and is for a not to exceed amount of $75,000.00. Funds are available in the FY2014 budget. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute Constantine Task Order 2, for a not to exceed amount of $75,000.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 293  8.2.a.a Packet Pg. 294 Attachment: Task Order 02 Constantine Engineering, Inc.0001 (2110 : Constantine Task Order 2)  8.2.a.a Packet Pg. 295 Attachment: Task Order 02 Constantine Engineering, Inc.0001 (2110 : Constantine Task Order 2)  8.2.a.a Packet Pg. 296 Attachment: Task Order 02 Constantine Engineering, Inc.0001 (2110 : Constantine Task Order 2)  8.3.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 1, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Task Order Assignments DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Due to the number of contracts expiring September 30, 2013 that have task orders assigned to the respective companies, and that work assigned through the task orders will be ongoing and not completed before the contracts expire, it is recommended that each affected contract be amended and extended to reflect that the assigned task order will be completed as written and paid at the rates established under the original master contract for which the task order was written. No new work will be assigned to the amended contracts and the master contract will expire when the assigned task orders are completed. Each department will provide Purchasing with a list and respective end date of each task order which will continue through the FY13/14 budget year, no later than October 5th. Note: (Some task orders may not end by 9/30/2014) All affected expiring contracts need to be extended for consistency and because some vendors may not have been selected in the new bid cycle and have a new master agreement. Payments must reference the contract under which the work has been awarded and performed. Adding language in the new master agreements in reference to the old master agreement doesn’t accomplish this task. BACKGROUND: This verbiage has been reviewed by Finance, Contracts & Leases and the affected departments. OPTIONS: Approve or deny RECOMMENDATIONS: Staff recommends approval as written. RECOMMENDED BY: APPROVED BY: Packet Pg. 297  8.3.a Ernie Padgett, County Administrator Packet Pg. 298  8.4.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 1, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Kervin Road - Project Modification Recommendation DEPARTMENT: Public Works BCC DISTRICT: Three STATEMENT OF ISSUE: In consideration of recent materials contracts being re-bid, staff believes that this project