Okaloosa County BOCC — October 5, 2013 — reading text

projects related to the financial data presented. BACKGROUND: Okaloosa County is spending hundreds of thousands of dollars annually to lease office and records storage space from various private sector firms. Since the need for the space being leased for the various county operations is real and ongoing, it may be in the county's best interest to provide county owned space in lieu of the leased space. Okaloosa County currently owns three severely underutilized properties containing a combined space of more than 100,000 s.f. They have the potential to provide for most, or all of the current and near term space needs of those county operations in leased properties. Funding the renovations and replacements of the available owned properties may be possible by leveraging the savings on future lease payments. The presentation accompanying this request demonstrates but one of a myriad of possible scenarios that may be considered by the Board in its decision process. RECOMMENDATIONS: Request Board consideration and direction regarding pending space planning projects related to the financial data presented. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 275  8.1.a.a Packet Pg. 276 Attachment: Lord&Son Cost Estimate - Shalimar (2129 : Shalimar Annex Project - Financial Data)  8.1.a.a Packet Pg. 277 Attachment: Lord&Son Cost Estimate - Shalimar (2129 : Shalimar Annex Project - Financial Data)  8.1.a.b Packet Pg. 278 Attachment: Mark Galvin Analysis Summary (2129 : Shalimar Annex Project - Financial Data)  8.1.a.c Attachment: CAPITAL CONSTRUCTION PROJECTS - Financial Analysis- 10.01.2013 - ppt (2129 : Shalimar CAPITAL CONSTRUCTION PROJECTS ANALYSIS OF FINANCIAL IMPACT DATA October 1, 2013 Packet Pg. 279  8.1.a.c Attachment: CAPITAL CONSTRUCTION PROJECTS - Financial Analysis- 10.01.2013 - ppt (2129 : Shalimar RENT REDUCTION SCHEDULE PREVIOUSLY PRESENTED (1) RENT REDUCTION SCHEDULE (2010 FORECAST) MOVING DEPARTMENT 2010 2011 2012 2013 2014 2015 Current DATE BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET Sq. Ft. 12/1/2010 EMERGENCY MANAGEMENT $11,939 $12,297 $12,666 $13,046 $13,437 $13,841 701 12/1/2010 EMREGENCY MEDICAL SERVICE $24,238 $24,965 $25,714 $26,486 $27,280 $28,098 1424 10/1/2011 VETERANS SERVICE $17,801 $18,335 $18,885 $19,452 $20,035 $20,636 1045 12/31/2013 INFORMATION SYSTEMS $47,579 $49,006 $50,477 $51,991 $53,551 $55,157 2399 5/31/2014 SHERIFF'S INVESTIGATIONS $120,000 $120,000 $120,000 $120,000 $120,000 $120,000 10800 5/31/2014 SUPERVISOR OF ELECTIONS $72,316 $74,485 $76,720 $79,022 $81,392 $83,834 4429 12/31/2013 STATE ATTORNEY'S STORAGE $9,264 $9,542 $9,828 $10,123 $10,427 $10,740 N/A 9/30/2014 INSPECTION DEPARTMENT $8,699 $8,960 $9,229 $9,506 $9,791 $10,085 2215 9/30/2014 PLANNING DEPARTMENT $8,285 $8,534 $8,790 $9,053 $9,325 $9,605 inc. above 12/31/2014 BCC OFFICES $55,377 $57,038 $58,749 $60,512 $62,327 $64,197 5100 12/31/2014 COUNTY ADMINISTRATOR $21,110 $21,743 $22,396 $23,067 $23,759 $24,472 2215 7/31/2014 PROPERTY APPRIASER $220,134 $226,738 $233,540 $240,546 $247,763 $255,196 12381 7/31/2014 TAX COLLECTOR $230,020 $236,921 $244,028 $251,349 $258,890 $266,656 12937 TOTAL RENTS WITHOUT MOVES $850,762 $878,345 $904,695 $931,836 $959,791 $962,516 RENTS WITH MOVES $796,784 $822,748 $847,430 $872,853 $611,855 $0 ANNUAL SAVINGS $53,978 $55,597 $57,265 $58,983 $347,936 $962,516 * Fiscal Years 2011 - 2014 assumes a 3% annual increase due to projected CPI Packet Pg. 280  8.1.a.c Attachment: CAPITAL CONSTRUCTION PROJECTS - Financial Analysis- 10.01.2013 - ppt (2129 : Shalimar FIRST CHART UPDATED WITH CURRENT FIGURES (2) RENT REDUCTION SCHEDULE (2013 FORECAST) MOVING DEPARTMENT 2010 2011 2012 2013 2014 2015 Current DATE BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET Sq. Ft. 12/1/2010 EMERGENCY MANAGEMENT $11,939 $12,297 $12,666 $13,046 $13,437 $13,841 701 12/1/2010 EMREGENCY MEDICAL SERVICE $24,238 $24,965 $25,714 $26,486 $27,280 $28,098 1424 10/1/2011 VETERANS SERVICE $17,801 $18,335 $18,885 $19,452 $20,035 $20,636 1045 12/31/2013 STATE ATTORNEY'S STORAGE $9,264 $9,542 $9,828 $10,123 $10,427 $10,740 1500 12/31/2013 INFORMATION SYSTEMS $47,579 $49,006 $50,477 $51,991 $53,551 $55,157 3045 12/31/2014 SHERIFF'S INVESTIGATIONS $126,000 $126,000 $126,000 $126,000 $126,000 $126,000 10800 9/30/2015 SUPERVISOR OF ELECTIONS $72,316 $74,485 $76,720 $79,022 $81,392 $83,834 4628 9/30/2015 INSPECTION DEPARTMENT $8,699 $8,960 $9,229 $9,506 $9,791 $10,085 2253 9/30/2015 PLANNING DEPARTMENT $8,285 $8,534 $8,790 $9,053 $9,325 $9,605 inc. above 9/30/2015 BCC OFFICES $55,377 $57,038 $58,749 $60,512 $62,327 $64,197 3544 9/30/2015 COUNTY ADMINISTRATOR $21,110 $21,743 $22,396 $23,067 $23,759 $24,472 1351 9/30/2015 PROPERTY APPRIASER $220,134 $226,738 $233,540 $240,546 $247,763 $255,196 12381 9/30/2015 TAX COLLECTOR $230,020 $236,921 $244,028 $251,349 $258,890 $266,656 12937 9/30/2015 CONTRACTS & GRANTS $33,460 $34,464 $34,464 2253 TOTAL RENTS WITHOUT MOVES $850,762 $878,345 $904,695 $931,836 $959,791 $1,002,980 RENTS WITH MOVES $796,784 $822,748 $847,430 $872,853 $611,855 $0 ANNUAL SAVINGS $53,978 $55,597 $57,265 $58,983 $347,936 $1,002,980 * Fiscal Years 2011 - 2014 assumes a 3% annual increase due to projected CPI ** Some leases include utilities *** Moving Dates updated to reflect project start date changing from 09.01.2013 to 03.01.2014 Packet Pg. 281  8.1.a.c Attachment: CAPITAL CONSTRUCTION PROJECTS - Financial Analysis- 10.01.2013 - ppt (2129 : Shalimar REMOVING THE GREEN AREAS FROM THE CHART (3) RENT REDUCTION SCHEDULE (Moved Units & Prior Years to be Removed from Chart) MOVING DEPARTMENT 2010 2011 2012 2013 2014 2015 Current DATE BUDGET BUDGET BUDGET BUDGET BUDGET BUDGET Sq. Ft. 12/1/2010 EMERGENCY MANAGEMENT $11,939 $12,297 $12,666 $13,046 $13,437 $13,841 701 12/1/2010 EMREGENCY MEDICAL SERVICE $24,238 $24,965 $25,714 $26,486 $27,280 $28,098 1424 10/1/2011 VETERANS SERVICE $17,801 $18,335 $18,885 $19,452 $20,035 $20,636 1045 12/31/2013 STATE ATTORNEY'S STORAGE $9,264 $9,542 $9,828 $10,123 $10,427 $10,740 1500 12/31/2013 INFORMATION SYSTEMS $47,579 $49,006 $50,477 $51,991 $53,551 $55,157 3045 12/31/2014 SHERIFF'S INVESTIGATIONS $126,000 $126,000 $126,000 $126,000 $126,000 $126,000 10800 9/30/2015 SUPERVISOR OF ELECTIONS $72,316 $74,485 $76,720 $79,022 $81,392 $83,834 4628 9/30/2015 INSPECTION DEPARTMENT