Okaloosa County BOCC — October 5, 2013 — reading text

7.13.a Packet Pg. 225 Attachment: Task Order 03 Constantine Engineering, Inc.0001 (2111 : Constantine Task Order 3)  7.14 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 1, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award Asphalt Bids - RFB# PW 58-13 DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: Bids were opened on 08/29/2013. Four (4) bids were received. Three (3) of the four (4) have been determined to be responsive bids and in the County’s best interest to award to the following three (3) companies: CW Roberts Contracting, Inc., APAC Mid-South and Anderson Columbia in accordance with the rates submitted in their bids. (See attached tabulation). BACKGROUND: The Public Works Roads Division paves, resurfaces, patches and constructs roadways on an annual basis using plant mix asphalt as the primary material to do so. With the current contract expiring on September 30, 2013, staff has obtained bids from qualified vendors to provide asphalt that we need in order to continue with these operations. Staff recommends award of the bids to all vendors meeting the requirements of the bid specifications. Based on downtime, competing projects, weather factors, and varying project location, we believe it would best benefit Okaloosa County to award the contract to all eligible bidders. This would exclude Roads, Inc., based on their call indicating that the plant did not meet the minimum distance requirements outlined in the bid documents. OPTIONS: Approve or Reject RECOMMENDATIONS: Staff have reviewed the bids and recommend awarding contracts to CW Roberts Contracting, Inc., APAC Mid-South, Inc and Anderson Columbia; they being the responsive bidders and authorize the Chairman to execute the subsequent contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 226  7.14.a Packet Pg. 227 Attachment: Asphalt (2106 : Award Asphalt Bids - RFB# PW 58-13)  7.14.a Packet Pg. 228 Attachment: Asphalt (2106 : Award Asphalt Bids - RFB# PW 58-13)  7.14.a Packet Pg. 229 Attachment: Asphalt (2106 : Award Asphalt Bids - RFB# PW 58-13)  7.15 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 1, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Division of Forestry - Paving Assistance - Charles Booker and Corduroy Roads DEPARTMENT: Public Works BCC DISTRICT: Three STATEMENT OF ISSUE: Request approval for staff to provide assistance to the Florida State Division of Forestry (DOF) to pave two segments of roadway on Charles Booker and Corduroy Roads as part of a project taking place by the DOF. The proposal includes use of County equipment and personnel to pave roughly 3,500 feet of roadway by 20 foot wide on Charles Booker Road. DOF will also need assistance with paving roughly 2,300 feet by 20 foot wide on Corduroy Road. Forestry will provide all materials as well as perform prep work and final dressing. DOF will prep the roads to be paved and provide materials; Okaloosa County will only provide equipment and manpower. BACKGROUND AND ANALYSIS: The work will require approximately 2-days of labor and equipment time at an estimated cost of approximately $5,000. The roads will remain the maintenance responsibility of the DOF upon completion of the work. There will be water quality benefits to the County in the form of reduced silt load in stormwater runoff from the roads after project completion. OPTIONS: Approve/Disapprove. RECOMMENDATION: Request approval to provide labor and equipment assistance for the paving of Charles Booker and Corduroy Roads RECOMMENDED BY: APPROVED BY: Packet Pg. 230  7.15 Ernie Padgett, County Administrator Packet Pg. 231  7.16 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 1, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Vanderhoek SUBJECT: Sheriff's Department VoIP System Equipment Purchase DEPARTMENT: Information Systems BCC DISTRICT: All STATEMENT OF ISSUE: The Board is requested to approve the purchase of Voice Over Internet Protocol (VoIP) hardware from Technology Integration Group (TIG) under Florida State Contract 250-000-09-1 in the amount of $59,450.50. TIG Quote #9112 is attached. BACKGROUND: The Board previously approved funding in the amount of $138,000.00 for the Sheriff’s Department to become part of the BCC VoIP network at its meeting on September 17, 2013. This purchase is for new enhanced switches, switches, lasers, copper and fiber optic jumpers for various Sheriff Department locations in Shalimar, Destin, Crestview and Bluewater Bay. OPTIONS: Approve or disapprove the $59,450.50 purchase of VoIP hardware from Technology Integration Group under Florida State Contract pricing. RECOMMENDATIONS: Approve the $59,450.50 purchase of VoIP hardware from Technology Integration Group under Florida State Contract 250-000-09-1. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 232  7.16.a TIG Technology Integration Group Quote Phone: 850-439-0090 Fax: 850-439-0070 No.: 9112 106 East Gregory St Pensacola, FL 32502 Date: 2/25/2013 Technology Integration Group. Ivrmerly WAVenet teclmoIOii..., In<. Prepared for: Prepared by: Nigel Los Karen Donnelly (850) 689-5518 Account No.: 1041 Okaloosa County Phone: (850) 651-7570 601A North Pearl Street Fax: (850) 689-5927 Suite 205 Crestview, FL 32536 US Attachment: TIGQuote9112 (2131 : Sheriff's Department VoIP System Equipment Purchase) Quantitv Item ID Description UOM Sell Total Florida State Contract: 250-000-09-1 Shalimar Administration 1 WS-C3560V2-48PS-E CAT356OV248 10/100 POE 4 SFP EA $5,094.00 $5,094.00 ENH IMAGE 1 CON-SNT-V248PSE SMARTNrnX5XNBD CAT356OV2 EA • $0.00 $0.00 48 10/100 POE + 4 SFP ENH 2 WS-C2960-24PC-L SWCH OSCO CAT 2960 24 10/100 EA $1,497.00 $2,994.00 POE 2 T/SFP LAN 1M 2 CON-SNT-C29602PC SMARTNET 8X5XNBD CAT2960 24 EA $0.00 $0.00 10/100 POE-2T/SFP 1 WS-C296OC-8PC-L Catalyst 2960C Switch 8 FE PoE, 2 EA $627.00 $627.00 x Dual Uplink, Lan Base 1 CON-SNT-C296C8PC 8x5xNBD Smartnet WS-C296OC-8PC EA $0.00 $0.00 4 GLC-LH-SMD 1000BASE-KX/LH SFP Transceiver EA $597.00 $2,388.00 Module, MMF/SMF, 1310nm, DOM 4 GLC-SX-MMD 1000BASE-SX SFP transceiver EA $300.00 $1,200.00 module, MMF, 850nm, DOM 2 GLC-T= CORE CISCO lOOOBASE-T SFP EA $237.00 $474.00 4 F2F202LO-02M 2M Duplx Fiber Optic Cbl LC ST EA $39.95 $159.80 62.5/125 2 F2F80277-02M 2M DUPLX FO CBL SC/SC 8.3/125 EA $43.00 $86.00 4 F2F802L7-02M 2M DUPLX FIBER OPTIC CBL LC-SC EA $43.00 $172.00 8.3/125 SM Shalimar Investigations 1 WS-C3560V2-48PS-E CAT3560V248 10/100 POE 4 SFP EA $5,094.00 $5,094.00 ENH IMAGE 1 CON-SNT-V248PSE SMARTNET8X5XNBD CAT3560V2 EA $0.00 $0.00 48 lOII00 POE + 4 SFP ENH 2 WS-C2960-24PC-L SWCH OSCO CAT 2960 24 10/100 EA $1,497.00 $2,994.00 POE 2 T/SFP LAN 1M 2 CON-SNT-C29602PC SMARTNET 8X5XNBD CAT2960 24 EA $0.00 $0.00 10/100 POE-2T/SFP 2 GLC-LH-SMD 1000BASE-KX/LH SFP Transceiver EA $597.00 $1,194.00 Module, MMF/SMF, 1310nm, DOM 4 GLC-SX-MMD 1000BASE-SX SFP transceiver EA $300.00 $1,200.00 module, MMF, 850nm, DOM 4 F2F202LO-02M 2M Duplx Fiber OptiC Cbl LC ST EA $39.95 $159.80 62.5/125 quote.rpt Printed: 4/29/2013 10:44:19AM Page 1