Okaloosa County BOCC — October 5, 2013 — reading text

$33,820.00 7.9% 534300 CS-COLLECTION AGENCY $1,007.08 $0.00 $22,000.00 $22,000.00 $0.00 0.0& 534500 CS-PERSONNEL $0.00 $0.00 $2,500.00 $2,500.00 $0.00 0.0& 534600 CS-JANITORIAL $0.00 $0.00 $250.00 $0.00 ($250.00) (100.0%) 534603 CS-WASTE DISPOSAL $6,997.31 $9,165.36 $5,000.00 $3,000.00 ($2,000.00) (40.0%) 540001 TRAVEL IN-COUNTY $0.00 $0.00 $500.00 $500.00 $0.00 0.0& 540002 TRAVEL OUT-OF-COUNTY $94.00 $198.10 $500.00 $500.00 $0.00 0.0& 540005 TRAVEL LODGING EXPENSES $0.00 $218.00 $500.00 $500.00 $0.00 0.0& 541010 COMMUNICATIONS SERVICE $9,391.97 $10,836.00 $10,000.00 $10,000.00 $0.00 0.0& 541011 CELLULAR PHONES/PAGERS $21,401.01 $22,087.68 $18,000.00 $18,000.00 $0.00 0.0& 542001 POSTAGE/FREIGHT CHARGES $3,116.23 $3,658.80 $3,500.00 $3,000.00 ($500.00) (14.3%) 543001 UTILITIES-ELECTRIC $18,077.57 $15,844.60 $15,000.00 $12,000.00 ($3,000.00) (20.0%) 543004 UTILITIES-GARBAGE $231.00 $240.00 $500.00 $500.00 $0.00 0.0& 543005 UTILITIES-GAS $697.47 $454.89 $1,000.00 $1,000.00 $0.00 0.0& 543010 UTILITIES-WATER & SEWER $6,656.88 $7,428.57 $5,000.00 $5,000.00 $0.00 0.0& 543990 UTILITIES-OTHER $5,280.00 $5,600.00 $6,000.00 $6,000.00 $0.00 0.0& 544640 R/L-EQUIPMENT $0.00 $0.00 $1,000.00 $22,120.00 $21,120.00 2112.0% 544644 R/L-FLEET VEHICLES $420.00 $270.00 $500.00 $500.00 $0.00 0.0& 545990 INSURANCE-OTHER $110,843.00 $78,846.00 $81,141.00 $79,702.00 ($1,439.00) (1.8%) 546620 RM-FACILITIES $16,756.95 $4,234.58 $6,000.00 $6,000.00 $0.00 0.0& 546640 RM-EQUIPMENT $36,804.25 $41,555.26 $33,875.00 $35,875.00 $2,000.00 5.9% 546644 RM-VEHICLES-FLEET $188,373.97 $172,197.09 $183,958.00 $201,391.00 $17,433.00 9.5% 546645 RM-MOTOR VEHICLE $48,651.94 $35,914.45 $38,500.00 $40,000.00 $1,500.00 3.9% 546900 RM-TECHINCAL SUPT SERVICE $20,032.00 $5,502.00 $6,500.00 $49,620.00 $43,120.00 663.4% 547002 PRINTING & BINDING $5,186.50 $5,057.50 $3,800.00 $3,000.00 ($800.00) (21.1%) 548001 PROMOTIONAL ACTIVITIES $0.00 $0.00 $1,000.00 $1,000.00 $0.00 0.0& 549122 BANK CHARGES $1,729.72 $2,049.44 $700.00 $700.00 $0.00 0.0& 549701 CLAIMS-GENERAL LIABILITY $0.00 $0.00 $1,000.00 $1,000.00 $0.00 0.0& 549900 MISCELLANEOUS CHARGES $5,758.55 $5,480.24 $7,000.00 $7,000.00 $0.00 0.0& 549901 LEGAL ADVERTISING $0.00 $0.00 $500.00 $500.00 $0.00 0.0& 549904 JOB LISTING EXPENSES $0.00 $0.00 $500.00 $500.00 $0.00 0.0& Packet Pg. 215 Page 4-181  Budget Expense Report - Departments (Approved) 7.12.b 2nd Prior 1st Prior Current Budget BCC % Account Account Title Actual Actual Original Approved +/- +/- 549905 MOTOR VEHICLE REPORTS $61.34 $343.59 $500.00 $500.00 $0.00 0.0& 549906 BACKGROUND CHECKS $2,896.74 $1,833.50 $2,000.00 $2,000.00 $0.00 0.0& 549907 RANDOM DRUG TESTING $2,479.00 $2,442.00 $3,500.00 $3,500.00 $0.00 0.0& 551001 OFFICE SUPPLIES $5,204.98 $5,582.71 $5,000.00 $5,000.00 $0.00 0.0& 552010 FLEET FUEL $294,137.54 $314,430.99 $304,654.00 $325,694.00 $21,040.00 6.9% 552014 GASOLINE & SPECIAL FUELS $139.09 $362.14 $200.00 $500.00 $300.00 150.0% 552100 CLOTHING/WEARING APPAREL $22,467.34 $22,789.80 $24,000.00 $24,000.00 $0.00 0.0& 552200 SAFETY SUPPLIES $5,174.96 $4,462.79 $4,000.00 $5,000.00 $1,000.00 25.0% 552500 TOOLS & SMALL IMPLEMENTS $0.00 $0.00 $100.00 $100.00 $0.00 0.0& 552600 MEDICAL SUPPLIES $250,000.47 $250,044.87 $250,556.00 $275,000.00 $24,444.00 9.8% 552800 COMPUTER SUPPLIES $971.53 $1,186.93 $1,000.00 $15,450.00 $14,450.00 1445.0% 552990 OTHER SUPPLIES $16,861.86 $26,911.40 $24,650.00 $25,000.00 $350.00 1.4% 554001 BOOK/PUB/SUB/MEMBERSHIPS $6,132.30 $5,778.78 $5,000.00 $5,000.00 $0.00 0.0& Attachment: EMS FY14 BUDGET (2117 : Ambulance Purchase Request FY 14) 555001 TRAINING/EDUCATION EXPENS $6,415.28 $8,681.24 $10,000.00 $17,500.00 $7,500.00 75.0% 559001 DEPRECIATION EXPENSE $475,451.92 $456,330.07 $0.00 $0.00 $0.00 NA OPERATING EXPENSES $2,081,209.57 $1,985,593.04 $1,555,982.00 $1,745,992.00 $190,010.00 12.2% 563155 FIBER OPTIC NETWORK $0.00 $0.00 $7,622.00 $0.00 ($7,622.00) (100.0%) 564202 PUBLIC SAFETY EQUIP $19,620.00 $1,669.00 $10,000.00 $54,000.00 $44,000.00 440.0% 564204 VEHICLES $0.00 $0.00 $0.00 $25,000.00 $25,000.00 NA 564211 AMBULANCES $0.00 $366,621.00 $380,000.00 $565,400.00 $185,400.00 48.8% CAPITAL OUTLAY $19,620.00 $368,290.00 $397,622.00 $644,400.00 $246,778.00 62.1% TOTAL DEPARTMENT $7,419,962.60 $7,278,214.84 $7,080,364.00 $7,729,609.00 $649,245.00 9.2% Packet Pg. 216 Page 4-182  7.13 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: October 1, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Constantine Task Order 3 DEPARTMENT: Water and Sewer BCC DISTRICT: All STATEMENT OF ISSUE: OCWS has requested the services of Constantine Engineering under Task Order 3 per the terms of Contract #C13-2068-WS for a total cost not to exceed cost of $420,000. Task Order 3, for Sunshine State One-Call of Florida (SSOCOF) Services (AKA "line locating"), is attached for your review. BACKGROUND: The Water and Sewer Department has maintained a contract with Constantine Engineering for more than 9 years to perform line location services for responding to Sunshine State One-Call of Florida service location tickets. This project continues to authorize Constantine Engineering to perform the SSOCOF services. This project is necessary to comply with the Underground Facility Damage Prevention and Safety Act, Florida Statute 556, Sunshine State One-Call of Florida Requirements. The scope of services for this project includes professional and technical services for locating, verifying, installing permanent markers, ticket management, and line location services for responding to Sunshine State One-Call of Florida service location tickets for components of the water and sewer systems. This Task Order/Engineering Scope of Services negotiated with Constantine Engineering includes the necessary work tasks to complete the scope of work and is for a not to exceed amount of $420,000. This is an increase from FY2013 budget amount to account for the increased number of locate tickets being received over the past 18 months. Funds are available in the FY2014 budget. OPTIONS: Approve or deny. RECOMMENDATIONS: OCWS requests BCC approval to authorize the Chairman to execute Constantine Task Order 3, for a not to exceed amount of $420,000.00. RECOMMENDED BY: Packet Pg. 217  7.13 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 218  7.13.a Packet Pg. 219 Attachment: Task Order 03 Constantine Engineering, Inc.0001 (2111 : Constantine Task Order 3)  7.13.a Packet Pg. 220 Attachment: Task Order 03 Constantine Engineering, Inc.0001 (2111 : Constantine Task Order 3)  7.13.a Packet Pg. 221 Attachment: Task Order 03 Constantine Engineering, Inc.0001 (2111 : Constantine Task Order 3)  7.13.a Packet Pg. 222 Attachment: Task Order 03 Constantine Engineering, Inc.0001 (2111 : Constantine Task Order 3)  7.13.a Packet Pg. 223 Attachment: Task Order 03 Constantine Engineering, Inc.0001 (2111 : Constantine Task Order 3)  7.13.a Packet Pg. 224 Attachment: Task Order 03 Constantine Engineering, Inc.0001 (2111 : Constantine Task Order 3)