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BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: April 2, 2013
TO: Honorable Chairman and Members of the Board
FROM: Daniel O'Byrne
SUBJECT: 2013 Special Event and Sponsorship Funding Execution
DEPARTMENT: Tourist Development
BCC DISTRICT: All
STATEMENT OF ISSUE: This request seeks Board approval for TDD staff to continue the
evaluation of three (3) Special Event and Sponsorship funding requests, originally submitted to
the Department Director in January, 2013, using the Board's updated March 19, 2013 policies
and procedures; but retaining each of the applicant's original application date.
Each of the applicants submitted then-complete funding requests in January, 2013; well in
advance of the required 60-days prior to the event's start. The three (3) programs requiring
continuing TDD staff evaluation in light of the Board's updated policies are:
• Emerald Coast Volleyball Week (April 17-21) & Emerald Coast Volleyball Juniors Open
(May 18-19)
• Musical Echoes Flute Festival (April 19-21)
• 2013 Laser Gulf Coast Masters Championship (May 18-19)
BACKGROUND: On March 19, 2013 the Board passed a revised version of the Tourist
Development Council By Laws and Tourist Development Department Operations & Procedures
Manual. That revision created a new evaluation protocol for the funding of Special Events and
Sponsorships by the Tourist Development Department. A copy of this section of the Manual is
attached as reference.
Three (3) applications for funding were submitted to the Tourist Development Department in
January, 2013 and have been awaiting disposition while new policies and procedures were
formulated and approved by the Board on March 19, 2013. Staff requests permission to have
these three (3) applications considered under the Board's new procedures; but, with their January,
2013 submission date left intact. The applicants will be directed by staff to complete updated
forms reflective of the Board's new policies, and attach the original application from January,
2013 for reference.
OPTIONS: Approve/Disapprove
RECOMMENDATIONS: Approve TDD staff request to allow the evaluation of three (3)
Special Event and Sponsorship funding requests, originally submitted in January, 2013 using the
Board's March 19 policies and procedures; but, retaining each of the applicant's original
application date.
RECOMMENDED BY:
APPROVED BY:
James D. Curry, County Administrator