Fort Walton Beach Council minutes — 06-22-1999 Regular — reading text

E_... A RESOLUI'ION AUTHORIZING THE SUBMISSION OF AN APPLICATION FOR COMMUNITY BLOCK GRANT FUNDS; AUfHORIZING THE CITY MANAGER TO SIGN THE GRANT AGREEMENT; PROVIDING THE EFFECTIVE DATE. I The CDS Director advised that the City's CDBG Entitlement for FY 1999/ 2000 is $ 220,000 which will be used for improvements to the Chester Pruitt Center, the Community Love Center, and Okaloosa County Head Start, with remaining funds being used for public facilities, rehab, and demolition. Council exp'eSsed concern for Jack of funds being spent on residential rehab. The CDS Director stated the City is working with other agencies and combining funds for residential rehab. She also advised money is allocated in the CRA budget for rehab in the CRA area, and feels that adequate funding will be available for this purpose. Mary Cox. CDBG explained the functions of the Community Love Center and advised it Specialist., does not duplicate services provided by other agencies. Mr. Carutban IDOved to adopt Resolution 99-18. Motion was aeeoaded by Mr. Kelley and c:arried ' I..ltnimoasly with Camatban, Baggett,Dowling, Tucker, Covey, Kelley, and Collins in favor.  6/ 22/99 62 iiFn -.". :. It - - - - . . - '*' ~-. :. ~ - - '* -. ~ - - ..- A RESOUITION OF THE CITY OF FORT WALTON BEACH RELATING TO A PUBLIC IMPROVEMENT BY SPECIAL ASSESSMENT; DECLARING IMPROVEMENTS TO THE STREET, DRAINAGE AND SIDEWALKS ON BUlLER DRIVE IN THE CITY OF FORT WALTON BEACH; SEITING TOTAL ESTIMATED COST OF THE IMPROVEMENTS IN ACCORDANCE WITH APPROVED PLANS AND SPECIFICATIONS; LEVYING ASSESSMENTS FOR THE TOTAL COST OF SAID IMPROVEMENTS; PROVIDING FOR AN EFFECTIVE DATE. The Public Works Director discussed the proposed project including drainage, the length of the assessment, the number of property owners affected, and the nwnber and amount of insta1lments to be paid by the property owners. Mrs. Collins moved to adopt Res. 99- 17. Motion was seconded by Mr. Tucker and c:arried unanimously with Carnathan,.8ag:ett,Dowling, Tueker, Covey, Kelley, and Collins in favor. Jam "" 1~ US.!Ii~ UIP. OVBlBN'i' 8I Award a portion of Bid #99- 155, US 98 Landscape Improvements, to Universal Sprinkler & Landscape Inc., for an amount not to exceed $ 150,652.68 as outlined in the backup report. Further request authorization for the City Manager to approve purchase of the Jllnckcaping materials and tnWlllation in an amount not to exceed $35, 000.00. The CDS Director advised some minor changes were made by the Department of Transportation for interim improvements for Hwy 98, but it was primarily the same plan conceptually approved by Council in November of 1998. She explained only one bid was received from Universal Sprinkler & Landscape and that the price exceeded the estimated project cost Modifications were made to bring down the cost by approximately $ 12, 000, and a not to exceed fee of $11, 000 would be included for working between the hours of 7:00 p.m. and 7: 00 a.m. Permitting has been received from FOOT as of Tuesday afternoon with no conditions on the permit. Council expressed concern regarding the hiring of subcontractors to install the curbing and gutters for the medians, and requested that the selection of subcontractors be made a condition of understanding prior to the signing of the contract. Jeny Katen of Universal Sprinkler & Landscape, stated he had no problem with that request and stated his firm does have experience in doing curb and gutter work in addition to landscaping. Discussion included the lack:of responses to the requests for proposals and the fact that it makes it difficult to compare costs to other firms, and that the project bas a one-year warranty on materials and labor at time of acceptance of the completed project. Mr. Covey moved to award a portion of Bid # 99-155, US 98 Landscape Improvements, to Universal Sprinkler & Landscape Ioc.,for an amount not to eReed 68,and to authorize the Oty Muager to approve purchase of the $150,652. landscapiBgmaterials and instatlation iD an amount not 35, 000.00 for a total amount of $ to eueed $ 185,652. 68,and to inc:lude the selection of subt::ontracton as a condition prior to the signing of the contract. Mr. Carnathan seconded motion. Further discussion included the publem of traffic OOcking up on Highway 98, the narrowing of the lanes, and pmking on a main thoroughfare. Chris Gibson, 249 Brooks Street, stated the problem of traffic backing up on Highway 98 needs to be addressed and that one solution would be the coordination of lights on the Island and Highway 98. Valerie Wenzel, 29 Country Club Road, Shalimar, agreed that traffic backing up is a problem but that issues should be dealt with one at a time and the issue right now is to keep traffic at 25 mph. FOOT feels Peny Lord, Program. Manager for MainStreet, advised that the FOOT bas approved the project and stated the traffic problems will be taken care of. Tbe Mayor called for the vote on the motion and it carried by a vote of 6 to 1 with Carnathan, Baggett, Dowling,Covey, Kelley, and ColHns in favor and Tudcer opposed. The meeting recessed at 8:55 p.m. The meeting reconvened at 9: 10 p.m.  6/ 22/99 63 Award Bid # 99-147. Digester Cleaning. to the lowest responsive, responsible bidder, WheelabratCK Water Technologies, for the bid amount of $137, 130.00. The Public Works Director advised that as part of the cleaning of the tteatJnent tanks that processes the solids geneJated in wastewater treatment, the City needs to dispose of these solids. 101m Hofstad. Sewer Plant Operations Manager, explained that the City was turned down twice in their requests by the Encroachment Committee at Eglin to dispose of biosolids on Government property; therefore, the City' s permitted agricultural use plan site at King Farms in Freeport, will have to be used. Mr. Tucker expressed the opinion that Eglin couJd be more responsive to the City's Florida., requests since they are a part of the community. I Mr. Covey moved to award Bid 9 # 9-147, Digester Cletning, to die lowest responsive, respouible bidder, Wheelabrator Water Ttcltnolo& let, for the bid amount of 5137, 130. 00. MotioD was secODded by Collins and c:arried by a vote of M.... 6 to J with Carnathan, Baaett,DowIiBg,Covey, Kelley, and Collins in favor and Tucker opposed. mer~~ 7~-~~~~~::~~~ The Public Works Director explained the engine would have to be replaced and that would be cheaper than purchasing another vehicle. Mr. 1Ueker moved to waive the staDdard bid proc:ess ud authorize the City Muager to enter into a repair agreement not to eueed witb Saunders Semce Center for the repair of a 1984 Kenwortb Tractor Trailer, DIed in the SI9,239' s3 PubUc: Works Departmeat, Street Dmsion. Motion. was seconded by Mr. Kelley and carried dDuiIIIoasly with Carnathan, Baggett, Dowling,Tucker, Covey, Kelley, and Col6ns in favor. Consideration of an IDterIocal Agreemeut with the City ofMaty Esther to share cost for engineering consulting services related to Futw'e Water Supply issues. If approved, authorize the City Manager to execute same. The Public Works Director advised adding a paragraph to the agreement naming the Public Works Director of Fort Walton Beach as a point of contact and be given authorization to sign any paperwork relating to the project. Mr. Carnathan moved to authorize the City Manager to eater Into an InterIocIl A& reeJDeDt with the City of Mary Estber to Ihare the cost for engineering c: onsultiDg serviees related to the Future Water Supply issues, and to add the PubUc: Works DlftCtor of the City of Fort Walton Beacb as the point of eontaet in Section S of the 8IlmReJtt aad be giveD authorization to 8Ig& any paperwork relating to the project For the record, Mr. Carnathan suggested that the needs and severity of a situation of a municipality needs to be addressed and that costs for studies or agreements based on population is not always the best formula. The Mayor called for the vote on tbe motioD and it carried unanimously with Carnathan, Baggett, Dowling, Tucker, Covey, Kelley, and Collins in favor. i~~~ ~-~:~"':...--;~~~~: Mr. Dowling IItOftd to waive tile bid process and authorize the City MaDager to approve purcbue of fertilizer needed for the 2O-Kft grow-in pllue of the Golf Course Clubhouse Projeet at a not to e~ceed ~ of 535,000. 00. Motion was IeeODded by Mr. Camathu aDd earried UDanimously with Carnathan, Baggett, Dowling, Tucker, Covey, Kelley, ad Collins iR favor. 1!5.-~~ .-==-~~._".$.--~~,--;,.,.- Considention of appointments to the Project Advisory Group P(AG). I Mr. Covey moved to appoint MIke Anderson, 8 NE Carlyle Court, Fort Walton Beacb, ( nominated by Mayor Glover); GRgOI'y Crane,13 Shady Lane,Mary Esther, (nominated by Couneibnaa Tueker); Herb IleDry, 331 EItiott Road,Fort Walton Beadt, (nominated by Councilman Covey); Chuc:k Ingram, 701-C Edge Street,Fort Walton Beacb, ( DOminated by COlIDdlman Caraathan); Rosenaary Jones, 638 Powell JJrhoe, Fort Walton. Beach, (BOIDt" lffed by COURdIwoman CoIUns); Doug Murpby, 130 SE Miracle Strip Parkway, ( nominated by Councilman Kelley); and Jobn Vesey, 230 Northwest 'I' boBw Court, Fort WaIton.ae.b, DOIftiDated ( by CouBdhroman Baaett) to tile Projeet Advitory Group. Motion was IIeC:ODded by Mr. Tucker and c: arried unanimously with Carnathan, Baggett, Dowling, Tuc:ker, Covey, Kelley, ud Collins in favor. The four remain\1g members will be approved at the July 27, 1999 Council meeting. They include nominees from Councilman Dowling, the Vision Plan Stewardship Committee. the Municipal Planning Board, and the CRA  6/22199 64 e.~; H"""""'-. ~ """"~~ i6~. i 1iJ::$':!_",~ i[ ii.~.;;:. Consideration of modifying the method of Utility Billing for FY 1999-2000 as outlined in the backup report. The Finance Director explained the City' s utility billing system will have a rwijor software upgrade and this would be an appropriate time to consider a change to the format of the utility bill. The three options