Okaloosa County BOCC — July 20, 2015 — Agenda Packet — reading text

salaries and benefits cost of the Automated Systems Director and Automated Systems Assistant via reimbursement of actual expenditures. Those funds are deposited into our Grants and Donations Trust Fund where budget authority has been granted by 1 53101 Professional Services $ 35,067.00 $ 34,383.00 $ 33,612.00 the Legislature. Includes computer lines and other IT related communications service. See Addendum A 8 54101 Communications $ 32,104.00 $ 17,823.00 $ 29,971.00 attached for detail. Includes compter hardware and software maintenance plus annual maintenance fees for software. See Addendum A attached for 13 54601 Repair & Maintenance Services $ 19,359.00 $ 24,136.00 $ 23,538.00 detail. 16 54901 Other Current Chrgs & Obligations $ 3,300.00 $ 3,200.00 $ 3,850.00 Indirect Costs to Escambia Includes supplies for computer equipment such as toner, ink, printer labels as well as 17 55101 Office Supplies $ 4,400.00 $ 3,000.00 $ 2,172.00 other IT related supplies. Miscellaneous hardware/software <$1000. 18 55201 Operating Supplies $ 12,145.00 $ 14,470.00 $ 1,452.00 See Addendum A for detail. Page Totals $ 106,375.00 $ 97,012.00 $ 94,595.00 * Please use one cost center per sheet, and place multiple accounts/object codes on a single sheet. ** Use separate sheet for capital expenses as normal. Packet Pg. 106  A B C D E 1 2 State Attorney's Office, First Judicial Circuit 3 Okaloosa County 4 Budget Expense Report (Department Requests) 5 Information Technology Items 6 7 FY13/14 FY14/15 FY15/16 8 Account Account Title Dept Request Dept Request Dept Request 9 10 102 FINE & FORFEITURE FUND 11 12 1029 STATE ATTORNEY OFFICE 13 14 531010 PROFESSIONAL SERVICES $ - $ - $ - 15 534010 CS-OTHER (IT PERSONNEL) $65,830.00 $99,323.16 $88,000.00 16 541010 COMMUNICATIONS-INFO TECH $17,940.00 $17,940.00 $40,460.00 17 546010 RM-INFO TECH $28,720.00 $19,325.00 $29,125.00 18 549010 OTHER CURRENT CHGS & OBL. $5,775.00 $5,775.00 $5,775.00 19 551010 OFFICE SUPPLIES-INFO TECH $0.00 $0.00 $0.00 20 552010 OPERATING SUPPLIES $3,500.00 $33,600.00 $33,500.00 21 OPERATING EXPENSES $121,765.00 $175,963.16 $196,860.00 22 23 56401 EQUIPMENT-INFO TECH $14,000.00 $14,000.00 $0.00 24 CAPITAL OUTLAY $14,000.00 $14,000.00 $0.00 25 26 27 28 TOTAL DEPARTMENT $135,765.00 $189,963.16 $196,860.00 29 Packet Pg. 107 SCHEDULE C OPERATING EXPENDITURES Detail and Justification Summary FY 2015/2016 & FY 2016/2017 Indicate FUND/ COST CENTER/ ACCOUNT CODE for this page. 115 / 410516 / OKALOOSA Account FY 15-16 Budget FY 16-17 Budget Code Description Amt. Requested Amt. Requested FY 14-15 Budget Justification 1 53101 Professional Services 2 53201 Accounting & Auditing 3 53301 Court Reporter Services 4 53401 Other Contractual Services 300 300 300 Webhosting and Maintenance 5 53501 Investigations 6 53601 Pension Benefits 7 54001 Travel & Per Diem 1,500 3,000 3,000 8 54101 Communications 3,800 3,800 3,800 GAL $2,800 Cell $1,000 9 54201 Postage & Freight 10 54301 Utility Services 11 54401 Rentals & Leases 12 54501 Insurance 13 54601 Repair & Maintenance Services 35,872 37,000 23,000 WaveNet $2,400, Software Maint. $3,972, Copier $8,000 , Wireless $4,500, SmartBench $17,000 14 54701 Printing & Binding 15 54801 Promotional Activities 16 54901 Other Current Chrgs & Obligations - - - 17 55101 Office Supplies 18 55201 Operating Supplies 33,158 10,000 13,156 Printers, Fax, Software, PCs, UPS SmartBentch Eportal and DB intengration 19 56401 Machinery & Equipment 10,000 31,000 20 55401 Books, Pubs & Subs 21 55501 Training & Registrations 22 59801 Reserves 10,530 22,800 23 Personnel 103,224 103,224 61,836 Salary and Benefits: SystemAnalyst 100%, PCTech ($15/hr,24hrs) 30% applications/data base analyst Page Totals $ 177,854 $ 177,854 $ 158,892 $ * Please use one cost center per sheet, and place multiple accounts/object codes on a single sheet. ** Use separate sheet for capital expenses as normal. Packet Pg. 108  Date: 7/9/2015 FY16 Recommended Expenditure Budget by Department Account 2nd Prior 1st Prior Current Budget Recommended Recommended Budget +/- Account Title Acutal Actual Original Base New +/- % 120 ADDITIONAL COURT COST FUND 1030 COURT FACILITIES 591201 BT-DEBT SERVICE FUND $638,818.28 $599,970.95 $560,000.00 $675,000.00 $0.00 $115,000.00 20.5% NON-OPERATING EXPENSES $638,818.28 $599,970.95 $560,000.00 $675,000.00 $0.00 $115,000.00 20.5% TOTAL DEPARTMENT $638,818.28 $599,970.95 $560,000.00 $675,000.00 $0.00 $115,000.00 20.5% Packet Pg. 109  Date: 7/9/2015 FY16 Recommended Revenue Budget by Department 2nd Prior 1st Prior Current Budget Budget Budget +/- Account Account Title Actual Actual Original Recommended +/- % 120 ADDITIONAL COURT COST FUND 1030R COURT FACILITIES REVENUE 348930 SURCHARGE ($30) $638,818.28 $599,970.95 $560,000.00 $675,000.00 $115,000.00 20.5% CHARGES FOR SERVICES $638,818.28 $599,970.95 $560,000.00 $675,000.00 $115,000.00 20.5% TOTAL DEPARTMENT $638,818.28 $599,970.95 $560,000.00 $675,000.00 $115,000.00 20.5% Packet Pg. 110  Date: 7/9/2015 FY16 Recommended Expenditure Budget by Department Account 2nd Prior 1st Prior Current Budget Recommended Recommended Budget +/- Account Title Acutal Actual Original Base New +/- % 121 DRUG ABUSE TRUST FUND