Fort Walton Beach Council minutes — 06-13-1971 Regular — reading text

139 xUMR MINUTES OF REGULAR MEETING OF THE CITY COUNCIL OF FORT WALTON BEACH, FLORIDA 1 JULY 13, 1971 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held at the City Hall on July 13, 1971, at 7: 30 p. m. with the following members present: Mayor, Maurice McLaughlin Councilmen George Palmer C. H. Rigdon, Jr. H. C.Van Buskirk Art Schweizer Hurdis Brock Fred Hedrick City Attorney, City Clerk- Finance Director, and City Manager. After opening formalities, Mayor asked if there were anyone present who had anything to bring before the Council that was not on the agenda. John Hunnicutt of the Brooks/ Hunnicutt Real Estate and Insurance Firm presented a letter signed by Mr. McClamma president of the association of the Fort Walton Beach Insurance Agents, requesting that the City obtain information from the present holder of the City' s insurance, and from the State Rating Bureau for the agents who received invitations to bid on August 24. Mr. Hunnicutt said Mr. McClamma was unable to attend the meeting and that he was merely delivering the letter for the association. The letter also requested an extension in 1 bidding time if it were needed to utilize the additional information requested. City Clerk clarified that the invitations were mailed out on May 24 and bid were due August 24. He said policies would have to be written by October 10.  I MB 140 Mayor asked if there were any reason why they did not come before Council before this time. Mr. Hunnicutt said the specifica- tions were lengthy and they examined them at a regular meeting ( Meetings held once a month) and at the meeting it was decided to ask for the additional information. After general discussion between members of Council and Mr. Hunnicutt, Mr. the Schweizer moved that the information be requested for the agents. Motion seconded by Mr. Van Buskirk. Mr. Hunnicutt said he did know of two agents who received their invitations to bid at least 12 days after some of the rest of them received theirs and he said it was probably due to the mail system. Mr. Rigdon asked if Council were going to extend the time. He also asked if there was something different in these specifications. Mr. Hunnicutt said there was, that it was a schedule of entire listings - all of the property that was covered under insurance. The City Clerksaid the only change made was that Council had the right to accept for up to 5 years. The Clerk added that Council had instructed the hiring of Mr. Ripandelli and he had started back in April. He said bids were mailed out at the same time on May 24 and were called for August 24 and this would give Mr. Ripandelli 2 weeks to study the bids and make a recom- mendation back to Council and would give Council 30 days to award and have the policies issued by October 10. Mayor stated that the motion did not cover any extension of time. He said Council could consider extension of time if there was any delay in obtaining the information. City Manager clarified that the bids were sent out from City Hall in the same mailbag on the same afternoon.  141 Bm Mr. Hunnicutt said there was nothing implied whatsoever and in a:1di tion to that Mr. Evans and the City had cooperated in every way with every request made by the agents. called the vote to the 1 Question was and motion was aye unanimously. Minutes. from special meeting of May 12, 1971, and the regular meeting of May 18, 1971, were unanimously approved as submitted on motion by Mr. Brock, sec- onded by Mr. Rogdon. Mayor read the following recommendations RECOMMENDATIONS from Council as a Committee: 1. Recommend that Ken Crowder be granted a maximum six months in which to of provide a place for parking his trucks and equipment now parked at his residence at the corner of Magnolia and 4TH. 2. Recommend that 3- man committee be appointed to study and recommend on John Lawson' s public bus system proposal and that a recommendation be made within no more than 30 days. 3. Committee was briefed on Neighborhood Development contract and accompanying resolutions that will appear on the Tuesday night' s regular agenda. Committee reques~ted copies of the contract briefing notes; and agreed to attend the Civic League meeting to answer some of the questions. 4. RecoInmend approval of a request for a bulkhead line for lots 18 through 32 Seabreeze SID and that the appropriate ordinanca be drawn. 5. Committee authorized the 1 opening of the singla bid received for drainage- pipe and referred this bid along with those for a crawler tractor, sewer cleaner, and truck toPublic the Works Director for recommendations. 6. Committee asked the Council' s repre- sentative to the Community Action Pro- gram to confer with the CAP Director Lawerenceconcerning the film presentation on Day Care they wished to show to Council  142 iQ~~ 7. Recommend approval for payment of an invoice from Mayes Printing in the amount of $ 558. 70 -- history booklets for resale at the Indian Temple Mound Museum. 8. Recommend approval for payment of invoice from the Florida League of Cities for annual dues in the amount of $ 1200. 00. 9. Committee heard report from the Departmentof Transportation that they had no provision for prohibiting trucks from parking on U. S. 98 from Beal Street west -- that the only alternative would be to prohibit all parking. 10. Recommend approval for purchase from single source of supply, traffic signal repair parts in the amount of $ 719. 67. 11. Recommend approval for emergency repairs made to the D7 Caterpillar in the amount of $ 881. 38 performed by Burford Equipment Company. 12. Committee requested copies of the policy ordinances for various departments for study. 13. Recommend that request from the County for an easement through the Municipal Golf Course for a sewer effluent line be referred to the consulting engineer, Oliver Semmes for a recommenda~ tion. · 14. Recommend approval of a sewer line on Alabama Street and Pinehurst Drive. Estimated cost is $ 7, 737. 91. 15. Recommend that Police Chief' s and Parks and Recreation Director' s recommendations that Youth Dances be discontinued through the rest of the summer months due to the heat in the bui I-ding and the lack of attendancE. be approved. 16. Coromi ttee discussed a request from the Post Office. for a median drop box with