Okaloosa County BOCC — March 15, 2016 — Request to advertise RFP for Airport Advertising Contract — reading text

Okaloosa County Purchasing Department Request for Solicitation Form NOTE: The information below is required. This form must accompany the scope of work or the Purchasing Department Date: ;‘/é"- 1L \ Requesting Department: H“\ rope ‘/" 3 Department Point of Contact: Navd mlrer Phone: 45 [— D /bo Ext: /002 Email: AMiwer @ co. ofofoo oo £l e Construction D Engineering D General E] Solicitation Tge (Please Check One) D[nvitation to Quote (ITQ): Requires at least three quotes and is based on the lowest most responsive price D Request For Bid (RFB): Based on the lowest most responsive price. Required when the estimated cumulative costs are greater than $50,000.00 for the term of the contract. Requires Board Approval (Please attach all necessary documentation showing Board approval and Review Committee Members) E Request for Proposal (RFP): Based on qualifications and price D Request for Qualifications (RFQ): Based on the qualifications only. Required for professional services (i.e. Engineers, Architects, Surveyors, etc.) Does purchase require compliance with CCNA? Yes D No D Are there deadlines? Please Specify Y&5 . cupres F ao et explrTs S~/ — / & Pre-Bid Meeting: Yes No D Mandatory: Yelel No D Bonding Required: Yes D No Bond Type (Performance, Bid, etc.): Please Specify Amount/Percentage: Liquidated Damages/Retainage (Construction Only): Budget and Fundinaii Information Estimated Annual Budget for Goods and/or Service: Funding Source? Please Specify Funding Type (FEMA, FAA, FTA, FDOT, Graats, etc.): Intent/ Statement of Work Summary Statement: Ath el o of (Please attach Additional Documentation, if needed.) 1 { T ] Specify Insurance Limits: ome Al ekl ey Specify Terms of Resulting Contract/Agreement (initial term, renewal options): Tatt su( \/T'r‘yw 5‘«-"tmrg Ot pure u\_),..,Q & S‘CEFS Purchasing Official Use Only: Signature ’ Date Assigned To: RFP FOR AIRPORT ADVERTISING AGENCY FOR THE DESTIN - FORT WALTON BEACH AIRPORT INTRODUCTION: The Destin-Fort Walton Beach Airport current Advertising Agency contract expires May 15, 2016. SPECIFICS: e Desired start date May 16, 2016. ® Request a pre bid meeting at the Airport on e Bids will be due on SCOPE OF WORK: The Advertising Agency services to be provided include, but are not limited to: * Solicit local businesses to sell advertising in the Airport. s Create and produce static advertising as well as video/motion high tech displays to be displayed in terminal. The Airport hereby grants to Concessionaire the right to operate, maintain and provide the Airport’s terminal advertising concession. Concessionaire shall develop and maintain a comprehensive advertising program totally integrated and coordinated as to design, quality, and content for the Airport. Concessionaire shall establish, operate, service, and maintain prime quality, expertly designed commercial advertising displays, including but not limited to, self-contained floor exhibits, wall and floor back-lit units, showcases, posters, expo space, direct telephone line hotel and transportation displays, directional clocks, electronic, computer and video displays and other forms of advertising which may be approved to provide, continuity during the period of the agreement. All installations shall be in good taste, professionally developed. The specific Iocafions for displays, dioramas, poster boards and telephone boards will be selected and approved by the Airport Director. Concessionaire has the right to install and maintain appropriate signs in the assigned areas provided that the design, installation and maintenance of such signs shall be consistent with the graphic standards and policies of the Airport. All advertising material, advertisements and manner of presentations shall be subject to approval by the Airport. All permanent improvements made to the assigned areas and additions and alterations thereto made to the assigned areas by the Concessionaire shall be and remain the property of the Concessionaire until the expiration of the term of the agreement or upon termination of the agreement (whether by expiration of the term, cancellation, forfeiture, or otherwise whichever first occurs) at which time the said improvements shall become the property of the Airport, provided however, that any trade fixtures, displays and other possessions of the Concessionaire not permanently affixed to the Airport may be removed. Upon termination of the agreement through passage of time or otherwise, the concessionaire shall aid the Airport in all ways possible in continuing the Terminal advertising concession without interruption. Concessionaire shall use its best efforts to: Develop on a continuing basis, integrated master plan for advertising at the airport. Follow quality criteria which will recognize the need for integrity of design and-advertising content appropriate to the prestige and dignity of the Airport. 3. Practice space utilization planning which will recognize and meet the needs of all advertising classifications and insure maximum revenue return to the Airport. 4. Provide a sales organization with ability and experience to solicit and sell local, regional, and national advertising for display at the Airport with a primary emphasis on local advertising. TERM OF CONTRACT: The initial term of this contract shall be from the approval date of the Board of County Commissioners and shall run for a period of five (5) years. RENEWAL OPTION: The contract may be renewed for one additional five (5) year period with-mutual consent by both parties and subject to all other terms and conditions of this agreement. COMPENSATION: Advertising Agency will pay County minimum thirty percent (30%) of gross.