Okaloosa County School Board — Regular Meeting, April 10, 2023 — reading text

Deobligation Close out Letter - JM signed.pdf (291 KB) Motion & Voting Motion to approve the Prime Contract Change Order for Program #6, Task Order #26, Time & Materials, Asbestos Abatement of the Central Administrative Complex in Niceville, Florida, Credit to the Time and Materials, in the amount of $87,655.43. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 11. Attorney's Business Subject : 11.1 Consideration of recommendations, updates, requests, and pending legal matters Meeting : Apr 10, 2023 - Regular Meeting Type : Action, Information Public Content The attorney to the Board may provide updates, recommendations, or make requests regarding legal matters. 12. Superintendent's Business Subject : 12.1 Out-of-State Student Trip Requests approved by the Superintendent. Meeting : Apr 10, 2023 - Regular Meeting Type : Information Public Content An updated list of out-of-state student trip requests approved by the Superintendent will be provided to the School Board Members at the Workshop, and again at the Regular Meeting, to insure they receive the most current information. File Attachments Student Trip Requests - 4-10-23.pdf (100 KB) 12. Superintendent's Business Subject : 12.2 Correspondence, requests and other matters addressed by the Superintendent Meeting : Apr 10, 2023 - Regular Meeting Type : Action, Information Public Content The Superintendent may address correspondence, requests and other matters with the Board. 13. Board Members' Announcements/Request for Information Subject : 13.1 Board Members' Announcements/Request for Information Meeting : Apr 10, 2023 - Regular Meeting Type : Action, Information Public Content Board Members may request information or address concerns and other matters. 14. Public Comment - General Public Comments (Yellow Card) Subject : 14.1 Members of the public desiring to address the School Board with general comments - Form MIS 6120 General Public Comments (Yellow Card) Meeting : Apr 10, 2023 - Regular Meeting Type : Information 15. Public Hearing Subject : 15.1 Public Hearing for adoption of new job description for ESE Analyst, presented by Lee Hale, Assistant Superintendent, Human Resources, and recommended by the Superintendent for approval. Meeting : Apr 10, 2023 - Regular Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve a new job description for ESE Analyst. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for ESE Analyst. The goal of the position of ESE Analyst is to manage the financial matters and IDEA federal grants to support the mission of the ESE department and ensure compliance with federal spending requirements and school board policy. For additional information, please contact Lee Hale at 850-833-5801. File Attachments ESE Analyst.pdf (38 KB) Motion & Voting Motion to approve a new job description for ESE Analyst. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 15. Public Hearing Subject : 15.2 Public Hearing for adoption of new job description for Accounts Payable Analyst, presented by Lee Hale, Assistant Superintendent,  Human Resources, and recommended by the Superintendent for Approval. Meeting : Apr 10, 2023 - Regular Meeting Type : Action Preferred Date : Apr 10, 2023 Absolute Date : Apr 10, 2023 Recommended Action : Motion to approve a new job description for Accounts Payable Analyst. Public Content A Public Hearing will be held to receive public input and consider approval on the new job description for Accounts Payable Analyst. The goal of the position of Accounts Payable Analyst is to pay all District purchase orders, invoices, contracts, utilities, etc., applying discounts and meeting remittance deadlines while maintaining accuracy and eliminating fraud by utilizing experience, training, and compliance with applicable laws, regulations, standards and rules to include Board policy by verifying quotes, contracts, purchase orders and other forms of verification. For additional information, please contact Lee Hale at 850-833-5801. File Attachments Accounts Payable Analyst.pdf (80 KB) Motion & Voting Motion to approve a new job description for Accounts Payable Analyst. Motion by Lamar White, second by Tim Bryant. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Diane Kelley, Lamar White 16. Adjournment Subject : 16.1 Adjournment of the meeting by the Chairman Meeting : Apr 10, 2023 - Regular Meeting Type : 17. Public Notices Subject : 17.1 Notice of Okaloosa School Board Leasing Corporation Board of Directors Meeting Meeting : Apr 10, 2023 - Regular Meeting Type : Information Public Content PUBLIC NOTICE The members of the School Board of Okaloosa County will convene as the Board of Directors of the Okaloosa School Board Leasing Corporation for the purpose of reviewing, approving and adopting Resolution No. LC 2023-01 approving the first amendment to Lease Schedule No. 2022A to allow for the use of the shared savings that equals approximately $20,000.000.00 to be applied to District-wide roofing and other capital improvement projects as identified in the Resolution. This meeting will be held at 8:30 a.m. on Monday, April 10, 2023, or as soon thereafter as this matter may be heard at the School District Central Administration Complex, in the Training Room, 202 Highway 85 North, Niceville, Florida. This meeting is open to the press and public. File Attachments 4-10-2023 Leasing Corporation Meeting - Agenda.pdf (49 KB) 17. Public Notices Subject : 17.2 Notice of Workshop Meeting : Apr 10, 2023 - Regular Meeting Type : Information Public Content NOTICE OF WORKSHOP A Workshop on this Agenda will be held in the Training Room at the School District Central Administration Complex, Niceville, Florida, on April 10, beginning at 9:00 a.m. This meeting will be open to the press and public. 17. Public Notices Subject : 17.3 Notice of Public Hearing - 6:15 p.m. Meeting : Apr 10, 2023 - Regular Meeting Type : Information Public Content NOTICE OF PUBLIC HEARING Notice is hereby given that the School Board of Okaloosa County will conduct a Public Hearing on April 10, 2023, beginning at 6:15 p.m. or as soon thereafter as may be heard, in the Training Room at the School District Central Administration Complex, Niceville, Florida. The purpose of the Hearing is to receive public input and consider approval of: New job description for ESE Analyst New job description for Accounts Payable Analyst Any interested party who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered during this meeting, will need a record of proceedings and, for such purpose, may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Any person requiring special accommodation at this meeting because of a disability or physical impairment should contact the Superintendent at (850) 689-7185 prior to this meeting. 17. Public Notices Subject : 17.4 Public Notice Meeting : Apr 10, 2023 - Regular Meeting Type : Information Public Content PUBLIC NOTICE This meeting will be open to the press and the public. Any person who decides to appeal any decision made by the Okaloosa County School Board with respect to any matter considered at this meeting will need a record of the proceedings, and for such purpose may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. This notice does not constitute consent by the School Board for the introduction or admission of otherwise inadmissible or irrelevant evidence, nor does it authorize challenges or appeals not otherwise allowed by law. Pursuant to the provisions of the Americans with Disabilities Act, any person requiring special accommodations to participate in this meeting is asked to advise the School Board at least 48 hours before the meeting by contacting the Superintendent of Schools at (850) 689-7185. Any invocation that may be offered before the official start of the School Board business meeting is and shall be the voluntary offering of a private citizen to and for