Fort Walton Beach Council agenda — 09-09-08 regular agenda — reading text

Pullen, Hartwell, and Minich in favor (Miller absent). Mr. Minich moved to fund all add backs with an adjustment to the millage rate. Mr. Holmes seconded motion. 246 Special Council 8 -20 -08 BUDGET WRAP UP (cont) The City Manager clarified based on Council' s guidance tonight staff will prepare the budget with the millage rate adjusted as a result of the add backs. Discussion included comments that some of the add backs are critical to the City and are not very costly; reluctance to decrease the fund balance in the event it is needed for hurricane recovery; and that the cost of the add backs would be less than the tentative millage set by Council. The Mayor called for the vote on the motion to fund the add backs with an adjustment to the millage rate and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor Miller absent). Mr. Minich moved to remove from the table the motion to add back $80, 000 to the General Fund for an additional 1% COLA. Mr. Holmes seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). There was some question whether the add back of $80, 000 to the General Fund would include all employees. The City Manager explained adjustments of approximately $ 29, 000 will be made to the three remaining Funds and it cannot come from General Fund dollar millage rate. She clarified, for the record, that the additional 1% COLA will be for all employees and they will make the appropriate adjustment to the three remaining Funds. Mr. Minich moved to amend the motion to include all employees. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor ( Miller absent). The Mayor called for the vote on the motion, as amended, to add back $ 80,000 for an additional 1% COLA for all employees and it carried unanimously with Holmes, Reeves, Garvie, Pullen, Hartwell, and Minich in favor (Miller absent). Council wished to know the total amount remaining. Ms. Dunworth advised there is $ 19, 470. 00 remaining from the $ 237, 183. 00 additional revenues in General Fund based on the 4.4190 tentative millage set by Council. She recapped add backs so far are $ 10, 000 for fire works; $ 3, 000 for Kids Day; $ 40,000 for two police patrol vehicles; $ 73, 463 for a Fire Prevention Captain; $ 80, 000 for the General Fund portion of the 1% COLA for all employees; and $ 11, 250 for the CBA. The City Manager stated the budget brought to Council in September will reflect the changes with a tentative millage rate that will be lower than the 4.4190 tentative millage rate set by Council, which is an increase from last year but still represents a reduction because of the roll -back rate. Dr. Pullen commented on the vote taken for the Chamber of Commerce and it was pointed out to him that he had no personal benefit. He expressed his thought that if any Councilmember is a member of the Chamber of Commerce and voted, they receive a personal benefit because they are a member of the organization. The City Attorney explained the financial benefit received has to be different from the public at large. She said all the members of the Chamber of Commerce would receive the same benefit from the money they receive but no one individually receives any money. She said if someone on Council were on the Board of Directors or was a paid staff member that would be a different issue. Mr. Holmes thanked everyone involved with the budget preparation with a special thank you to the Department Heads and acknowledged the difficult decisions that had to be made to cut 8% out of their budgets.  247 Special Council 8 -20 -08 BUDGET WRAP UP ( coot) The Mayor voiced appreciation for the hard work by staff and hoped everyone realized they were very difficult decisions for the Departments. He noted although they have increased the millage rate they have still have created a savings and reduced the overall budget. The City Manager thanked Council for their support on the creative solutions to some problems that were offered. h The Mayor mentioned that Commissioner Bill Roberts will attend the Council meeting on August 26` to give an update on what is going on in the County. ADJOURNMENT Being no further business, the meeting adjourned at 8: 00 p.m. APPROVED: MAYOR: ATTEST: CITY CLERK lve /ddm i  249 MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF FORT WALTON BEACH, FLORIDA AUGUST 26, 2008 INTRODUCTION A regular meeting of the City Council of Fort Walton Beach, Florida, was held on Tuesday, August 26, 2008, at 7: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson Councilmen: Mike Holmes, Bill Garvie, Dr. Wayne Pullen, Jim Hartwell, and Mike Minich Absent: Virgil Miller and Dennis Reeves Also Present: Joyce Shanahan, City Manager; Helen Spencer, City Clerk; Brandy Wunker, Finance Director; Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION Pastor Scotty Thigpen of Beulah Baptist Church gave the Invocation. PLEDGE Youth from Beulah Baptist Church led in the Pledge of Allegiance. SPECIAL GUEST Commissioner Bill Roberts presented the State of the County report and discussed issues including beach restoration, the 911 Emergency Operation Center, .future capital projects and future water needs, and the future growth of the military and community. APPROVAL OF AGENDA Mr. Minich moved to approve the agenda as the business of the day. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Garvie, Pullen, Hartwell, and Minich in favor (Miller and Reeves absent). CONSENT AGENDA Mr. Hartwell moved to approve the following Consent Agenda. Mr. Minich seconded motion and it carried unanimously with Holmes, Garvie, Pullen, Hartwell, and Minich in favor (Miller and Reeves absent). APPROVAL OF MINUTES Approval of the minutes of the Special Council Meeting of August 11, 2008; the Council Workshop of August 12, 2008; and the Regular Council Meeting of August 12 , 2008. BID 08 -119, HYDRATED LIME Award Bid No. 08 -119, Hydrated Lime ( Annual Bid), to the low responsive, responsible bidder, Cheney Lime & Cement Company, Allgood, Alabama, for a period of one ( 1) year at $ 203. 00 per ton, and authorize the City Manager to approve the extension of the bid with three (3) option years, if it is determined to be in the best interest of the City. 250 Regular Council 8/ 26/ 08 CONSENT AGENDA (CONT) ACCEPTANCE OF LOCAL MITIGATION STRATEGY IMPLEMENTATION PLAN To accept, for information purposes, the Local Mitigation Strategy Status Plan of Implementation, dated August 19, 2008. MEMORANDUM OF UNDERSTANDING —JOINT INFORMATION CENTER To approve the Memorandum of Understanding between the City of Fort Walton Beach and Okaloosa County for the establishment of a Joint Information Center. SPECIAL PRESENTATIONS Presentation of quarterly report for the General Employees Retirement Fund Investments. Janna Woods of Davis Hamilton Jackson and Joe Bogdahn of the Bogdahn Group presented the quarterly reports to Council for the period ending June 30, 2008. GENERAL PUBLIC Bobby Holbrook gave an update on the Gamier's Beach Improvement group activities that 4th include monthly meetings, a newsletter, a of July celebration, teaming with the Kiwanis to improve the park, a fall festival, and a park cleanup the first Monday of every month. It was confirmed that all playground equipment will belong to the City and all grant monies will go to the City through the group. Council questioned whether the group had coordinated their effort with the City. The City Manager advised that the group is in the process of becoming a 501 ( c) 3 and are coordinating their efforts with the Parks and Recreation and CDS Staff. Council requested that they receive the group' s newsletter. QUASI- JUDICIAL AGENDA —EXTENSION OF AMENDED DEVELOPMENT ORDERIJOE AND EDDIE' S Consideration of a request from Gerard and Lydia Perillo, owners, for an extension of Amended Development Order for Joe & Eddie' s Mixed Use Building at 206 Florida Place. The City Attorney announced a quasi-judicial proceeding and gave the oath to those who planned to testify. She advised the applicant was not present. Christy Johnson, Principal Planner, advised the applicant is requesting a 12 -month extension of the amended development order, that the amended site plan was approved by Council on September 25, 2007, and this extension, if approved, will be through September 25, 2009. The Staff Report was entered into the record. The Mayor opened the public hearing. As there was none, the public hearing was closed. Mr. Minich moved to approve the Extension of the Amended Development Order for Joe and Eddie' s Mixed Use Building. Mr. Holmes seconded motion and it carried unanimously with Holmes, Garvie, Pullen, Hartwell, and Minich in favor ( Miller and Reeves absent).  251 Regular Council 8/ 26/ 08 DEVELOPMENT ORDER REQUEST —SULLIVAN CONDOMINIUMS Consideration of a request from Tuncay Gerdan, authorized agent G &S Enterprises of Northwest Florida for a Site Development Plan and a Development Order to construct Sullivan Condominiums, located at 504 Sullivan Avenue. The City Attorney announced a quasi-judicial proceeding and gave the oath to those who planned to testify. Samantha Abell, Senior Planner, advised the applicant requests approval of a site development plan for Sullivan Condominiums. Ms. Abell explained the development order was approved by Council on February 13, 2007, and in May of 2008 the applicant requested an extension and was advised it had expired. Ms. Abell continued that the site plan is unchanged and that the Municipal Planning Board recommended approval of the development order at their August meeting. The Staff Report was entered into the record. The Mayor opened the public