Okaloosa County BOCC — October 4, 2016 — Minutes — reading text

Minutes Okaloosa County Board of Commissioners Tuesday, October 4, 2016– 8:30 AM Crestview City Hall Council Chambers This is a meeting summary and does not constitute the official minutes. I. Employee Awards II. Public Information Update 1. Public Information Update. Dist: All. III. County Administrator's Update IV. County Attorney's Update V. Commissioners' Minute VI. Clerk of Court's Update VII. Public Comments VIII. Visitor 1. Visitor - Brenda Smith, Community Redevelopment Agency, Main Street Crestview Association IX. Consent Agenda Items: 1-9; 12-30; 32, 34, 35, 37 RESULT: ADOPTED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Carolyn Ketchel, Commissioner District 2 (Vice- Chairwoman) AYES: Goodwin, Boyles, Harris, Ketchel, Windes Items Pulled for Discussion: Revised: 10/4/2016 2:24 PM Page 1 of 6 Regular Meeting (North) Minutes October 4, 2016 Approval Consent #10- Resolution to be sent to State Legislature honoring Brig. Gen. Stogsdill; motion Wayne Harris, second Carolyn Ketchel; approved Approval Consent #11 - Motion directing staff to bring back with modifications specifically for Okaloosa and not involving other areas; motion Nathan Boyles, second Wayne Harris; approved Approval Consent #31 - Commissioner Ketchel presented/motioned approval All Souls Day details and costs, second Nathan Boyles, approved Consent #33 Withdrawn for revisions Approval Consent #36; motion Nathan Boyles, second Wayne Harris; 3-2 vote: nays Trey Goodwin, Carolyn Ketchel 1. [AP] Request approval of Task Order No. 20 with Romjue Advertising & Company (“Romjue”) to promote the Okaloosa County Airports through Media Buying, Marketing and Advertising Services. Districts 1 and 2 2. [AP] Request approval of United Airlines, Inc. Signatory Operating Agreement and Terminal Building Lease. District 2 3. [AP] Request approval of Change Order No. 1 with Environmental Management Resources of Washington, Inc. to extend the construction time of the Destin Air Traffic Control Tower Project. District 5 4. [AP] Request approval of an assignment of lease from Robert Smith to HBJ Holdings, LLC. District 5 5. [AP] Request approval of RFP for Non-Exclusive Operation of Food and Beverage Concession advertisement and review committee. District 2 6. [CAO] Request consideration and staff direction concerning approval of Fiscal Year 2017 2nd Quarter Calendars. Dist: All. 7. [CAO] Request approval of minutes for the Sept 6, 2016 regular meeting minutes. Dist: All 8. [CAO] Per Florida Statute 136.06, a link to checks written and payments made (warrants) is provided for Board information and review. Dist: All 9. [CAO] Request approval of the final payment for contract C14-2122-BCC, The Advocacy Group, in the amount of $9,120.00. Dist: All 10. [CAO] Resolution Supporting the Designation of 77th Special Forces Way Overpass as the Brigadier General Thomas "Mark" Stogsdill Memorial Overpass. Dist: All 11. [CAO] Request approval of Resolution by the Okaloosa County Board of County Commissioners urging the Florida Legislature and Cabinet to dedicate conservation funds for water conservation projects. District: All. 12. [CAO] Request approval of the final payment for contract C16-2416-CAO, Safe Connections, in the amount of $12,505.82. Dist: All Okaloosa County Board of Commissioners Page 2 Printed 10/4/2016 Regular Meeting (North) Minutes October 4, 2016 13. [PS] Request approval of Amendment 1 to the Animal Control contract (#C16-2428- PS) with Panhandle Animal Welfare Society making the effective date retroactive back to August 1, 2016. District: All 14. [PUR] Request approval of the contract amendment and renewal for AVCON, Inc. (C14-2077-PW) (District: ALL) 15. [PUR] Request approval of the contract amendment and renewal for TriTech Software Systems. (C00-0454-PS) (District: ALL) 16. [PUR] Request approval of the contract amendment and renewal for Little Tire Hauling, Inc. (C15-2275-PW) (District: ALL) 17. [PUR] Request approval of the contract with Siemens Industry, Inc. to provide HVAC Control Services for the Destin-Fort Walton Beach Airport. (RFB AP 61-16) (District: 2) 18. [PUR] Request approval of the contract with Emerald Coast Striping, LLC to provide painted/thermoplastic pavement markings. (RFB PW 56-16) (District: ALL) 19. [PUR] Request approval of the bid with Allstop Waterproofing, Inc. to clean and seal the Water & Sewer Administration Building Exterior. (RFB WS 62-16) (District: 3) 20. [PUR] Request to begin contract negotiation with Star Service, Inc. of Mobile for preventive maintenance on chilled water units at the Destin-Fort Walton Beach Airport. (RFP AP 60-16) (District: 2) 21. [PUR] Request approval of the contract to Virginia Wrecking Company, Inc. for the demolition of the southeast wing of the old Fort Walton Beach Hospital. (RFB FM 72-16) (District: 2) 22. [PUR] Request approval of the Harris System Maintenance Agreement Amendment No. 1. (C15-2240-PS) (District: ALL) 23. [PW] Request approval and authorization for the Chairman to execute a Local Agency Program (LAP) Agreement with the Florida Department of Transportation and the associated Resolution of Authorization for construction of the Crestview Sidewalk Improvement Project. District: 1 24. [PW] Request approval of Florida Department of Transportation Amendment to Traffic Signal Maintenance and Compensation Agreement. District: ALL 25. [PW] Request approval of revision of Task Order 5 with AVCON Inc. for design of the Bluewater Bay Stormwater Hazard Mitigation Improvements due to addition error. District 5. 26. [PW] Request approval of a Special Event Permit to utilize Don & Susan Stillwell Park for a community outreach event to be held October 15, 2016, 3:00 p.m. to 5:00 pm, sponsored by the Living Faith Christian Center. Distr 2. Okaloosa County Board of Commissioners Page 3 Printed 10/4/2016 Regular Meeting (North) Minutes October 4, 2016 27. [PW] Request approval of a Public Event Permit for the Sons of Italy 5k Run / Walk event, to be held October 8, 2016 7:30 a.m. - 9:00 a.m. Dist: 4. 28. [PW] Request acceptance of a drainage easement for property along the south side of Kingston Road to facilitate stormwater conveyance to existing drainage system in Normandy Road. District 1 29. [PW] Request Approval of Task Order No. 6 with AVCON, Inc. for FIM Boulevard Design. District: 3 30. [PW] Request approval of a Special Event Permit to utilize Beasley Park for a Community Walk Fundraiser to be held November 5, 2016 from 11:00 a.m. to 2:00 p.m., sponsored by the American Foundation for Suicide Prevention. Dist: 2. 31. [PW] Request approval to purchase seven (7) plots in the Beal Memorial Cemetery for the Lazarus Field. District: 4 32. [PW] Request approval of Amendment No.2 for the Florida Department of Environmental Protection Agreement for the Gap Creek Watershed Quality Improvements Contract No. G0326: District 4 33. [RM] Request approval of revision to Public Records Policy. (District: ALL) 34. [TDD] Providing the monthly reconciliation of the use of promotional reserve funds. District: 2,4,5. 35. [TDD] Request approval of the TDC’s selection of Dale Peterson as Chairman and Tom Rice as Vice-Chairman for fiscal year 2017. Dist: 2,4,5 36. [TDD] Request approval of Letters Requesting Support for the Okaloosa County Hurricane and Storm Damage Reduction Project. District: 2,4,5 37. [WS] Request approval of quotes in lieu of formal bids for the material of the connecting water main that will serve the new Mid County Tank #4. District: 1. X. Public Hearing 1. [PW] Public Hearing to receive public comments concerning the vacation of a portion of Hilton Trail. District: 3 RESULT: ADOPTED [4 TO 1] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Wayne Harris, Commissioner District 1 AYES: Nathan Boyles, Wayne Harris, Carolyn Ketchel, Kelly Windes NAYS: Trey Goodwin XI. Department Business Okaloosa County Board of Commissioners Page 4 Printed 10/4/2016 Regular Meeting (North) Minutes October 4, 2016 A. Laura Porter/Risk Management 1. Introduction to BlueRewards Incentive Program District: ALL B. Stefan Vaughn/Corrections 1. Department of Corrections seeks Board direction regarding funding and approval of the proposed Scope of Services with DLR Group to update the 2006 Okaloosa County Jail Needs and Master Plan. Dist: All RESULT: TABLED [UNANIMOUS] MOVER: Nathan Boyles, Commissioner, District 3 SECONDER: Carolyn Ketchel, Commissioner District 2 (Vice-Chairwoman) AYES: Goodwin, Boyles,