Okaloosa County School Board — Workshop Meeting, June 12, 2023 — reading text

approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2023 Absolute Date : Jun 12, 2023 Fiscal Impact : Yes Dollar Amount : $117,535.00 Budgeted : Yes Budget Source : Capital Funds (1.50 Mill), Project 0319 - DW - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and services for Mary Esther Elementary School from Trane in the amount of $117,535.00. Public Content Request approval to purchase HVAC equipment and services for Mary Esther Elementary School from Trane in the amount of $117,535.00. The purchase is made through OMNIA/Racine Contract #3341 and funds will be paid from Capital Funds (1.50 Mill), Project 0319 - DW HVAC Replacement. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (1,072 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.25 Renewal of Tag-On Bid: RFP #190806 Speech Language Pathologist, School Psychologist. Occupational Therapist, and Physical Therapist Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 0023 Itinerant Speech Recommended Action : Motion to approve renewing tag-on bid RFP 190806 Speech Language Pathologist, School Psychologist. Occupational Therapist, and Physical Therapist Services through Escambia County Schools, effective July 1, 2023, through June 30, 2024. Public Content Request approval to renew tagging on to RFP 190806 Speech Language Pathologist, School Psychologist. Occupational Therapist, and Physical Therapist Services through Escambia County Schools, based on same pricing, terms and conditions. The contract will be used as needed and funding will be paid from General Funds, Project 0023 Itinerant Speech. The contract is effective July 1, 2023, through June 30, 2024, and copies of the renewal documents are attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments RENEWAL DOCUMENTS.pdf (487 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.26 Renewal of Tag-On Bid: ITB 21- 968-173 Bleacher Repair & Motorization, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2023 Absolute Date : Jun 12, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2310 DW Minor Repair & Maintenance Recommended Action : Motion to approve renewing tag-on bid ITB 21-968-173 through Pinellas County Schools, effective through May 9, 2024. Public Content Request approval to renew tagging on to ITB 21-968-173 through Pinellas County Schools. The awarded vendor is Charron Sport Services, Inc.., based on updated awarded bid pricing, the contract will be used as needed. Funds will be paid from Capital Funds, Project 2310 DW Minor Repair & Maintenance. The contract is effective through May 9, 2024, and copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance & Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-PINELLAS CO.pdf (158 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.27 Renewal of Tag-On Bid: RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds, presented by Vince Windham,  Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2023 Absolute Date : Jun 12, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : Various Recommended Action : Motion to approve the renewal of RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds through Clay County Board of County Commissioners, effective through May 27, 2024. Public Content Request approval to renewal of RFP 18/19-2 Various Equipment and Amenities for Parks and Playgrounds through Clay County Board of County Commissioners. The contract was awarded to multiple vendors based on percentage discount off MSRP pricing as well as an installation discount and will be used as needed. Funding will vary, and the contract is effective through May 27, 2024. Copies of the renewal documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments RENEWAL DOCUMENTS-CLAY CO.pdf (922 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.28 Exempted Purchase Over $50,000: n2y, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $79,792.00 Budgeted : Yes Budget Source : General Funds, Project 3110 Instructional Materials - ESE Digital Apps Recommended Action : Motion to approve the purchase of annual software subscriptions and professional development from n2y in the amount of $79,792.00, effective through August 3, 2024 and September 9, 2024. Public Content Request approval to purchase annual software subscriptions effective August 4, 2023, through August 4, 2024, and September 10. 2023, through September 9, 2024. as well as professional development from n2y for a total of $79,792.00. Finds will be paid from General Funds, Project 3110 Instructional Materials-ESE Digital Apps and the purchase is exempt through 6A-1.012(11)(b). A copy of the quote is attached. For additional information, please contact Judy Peacock, Specialist, ESE, at (850) 833-3164. File Attachments n2y QUOTE.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.29 Agreement to grant a fifteen foot (15') wide utility easement to the City of Niceville, presented by Dr. Bill Smith, Program Director, Facilities Planning, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2023 Absolute Date : Jun 12, 2023 Recommended Action : Motion to approve the agreement for granting a fifteen foot (15') wide utility easement to the City of