Okaloosa County School Board — Workshop Meeting, June 12, 2023 — reading text

recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,671.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the committee's award for ITB 23-07 Session Initiated Protocol (SIP) Trunk & Transport in the monthly amount of $2,139.25, for an annual total of $25,671.00, the 3- year contract is effective July 1, 2023, through June 30, 2026. Public Content Request approval of the committee's award for ITB 23-07 Session Initiated Protocol (SIP) Trunk & Transport in the monthly amount of $2,139.25, for an annual total of $25,671.00. Funds will be paid from General Funds and the 3-year contract is effective July 1, 2023, through June 30, 2026. Copies of the award tabulation, bid, bid addendum and Cox's Customer Service Agreement are attached. For additional information, please contact Eric Mitchell, Director, MIS and IT, at (850) 689-7184. File Attachments ITB 23-07_TAB.pdf (91 KB) ITB 23-07.pdf (1,249 KB) ITB 23-07 Addendum.pdf (405 KB) COX CSA FOR ITB 23-07.pdf (300 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.20 ITB 23-08 Locksmith Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2023 Absolute Date : Jun 12, 2023 Fiscal Impact : Yes Budgeted : Yes Budget Source : District Funding As Available Recommended Action : Motion to approve the committee's recommendation to award ITB 23-08 Locksmith Services to Derl's Lock and Safe and A to Z Lock & Safe based on fixed bid pricing. The three (3) year contract is effective July 1, 2023, through June 30, 2026. Public Content Request approval of the committee's recommendation to award ITB 23-08 Locksmith Services to Derl's Lock and Safe and A to Z Lock & Safe based on fixed bid pricing. The bid will be used as needed and funds will be paid from district funding as available. The three (3) year contract is effective July 1, 2023, through June 30, 2026 and a copy of the Award Tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD TABULATION FOR ITB 23-08.pdf (126 KB) ITB 23-08 Locksmith Services.pdf (1,291 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.21 ITB 23-09 Pest Control Services- District Wide, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2023 Absolute Date : Jun 12, 2023 Fiscal Impact : Yes Dollar Amount : $73,690.00 Budgeted : Yes Budget Source : General Funds, Project 0010 Grounds/Beautification Recommended Action : Motion to approve the committee's recommendation to award ITB 23-09 Pest Control Services-District Wide to Southland Pest Services, Inc, for the South and Central Zones for a total of $45,620.00, and to Cadenhead Services, Inc. for the North Zone for a total of $28,070.00, for a contract total of $73,690.00. The three (3) year contract is effective July 1, 2023, through June 30, 2026. Public Content Request approval of the committee's recommendation to award ITB 23-09 Pest Control Services-District Wide to Southland Pest Services, Inc, for the South Zone $20,910.00 and the Central Zone $24,710.00, for a total of $45,620.00; and to Cadenhead Services, Inc. for the North Zone for a total of $28,070.00, for a contract total of $73,690.00. Funds will be paid from General Funds, Project 0010 Grounds/Beautification. The three (3) year contract is effective July 1, 2023, through June 30, 2026 and copies of the Award Tabulation, bid and Addendums 1 & 2 are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments REVISED AWARD TABULATION FOR ITB 23-09.pdf (73 KB) ITB 23-09 Addendum 2.pdf (71 KB) ITB 23-09 Addendum 1.pdf (107 KB) ITB 23-09 Pest Control Services.pdf (1,268 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.22 Tag-On Bid Purchase: ITB 23024-MST-CH Locker Purchase and Related Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on with Hillsborough County Schools on ITB 23024-MST-CH Locker Purchase and Related Services, effective through April 18, 2024. Public Content Request approval to tag on with Hillsborough County Schools on ITB 23024-MST-CH Locker Purchase and Related Services. The contract was awarded to PHP Locker Company based on fixed pricing, and will be used as needed. Funding will vary and the contract is effective through April 18, 2024. Copies of the award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments AWARD DOCUMENTS.pdf (115 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.23 Tag-On Bid Purchase Over $50,000: Strategic Equipment LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jun 12, 2023 - Workshop Meeting Type : Action (Consent) Preferred Date : Jun 12, 2023 Absolute Date : Jun 12, 2023 Fiscal Impact : Yes Dollar Amount : $142,230.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of cafeteria equipment from Strategic Equipment for Destin Elementary School in the amount of $142,230.00. Public Content Request approval to purchase cafeteria equipment from Strategic Equipment for Destin Elementary School in the amount of $142,230.00. The purchase is made through Osceola County Schools contract #SDOC-22-B-077-LH and will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. A copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301- 3020. File Attachments STRATEGIC QUOTE.pdf (271 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. 7. Consent Agenda Subject : 7.24 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for