Okaloosa County BOCC — October 15, 2013 — Airport Skycap and Wheelchair Services_Internal Coord Sheet_Recommendation of Award and Bid Tabs_Contract — reading text

Indemnification & Hold Harmless To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, tts officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this contract. Certificate of Insurance A. Certificates of insurance, in duplicate, indicating the job site and evidencing all required coverage must be submitted to and approved by Okaloosa County prior fo the commencement of any of the work. The certificate holder(s) shall be as follows: Okaloosa County 602-C North Pearl Street Crestview, Florida 32536 B. All policies shall expressly require 30 days written notice to Okaloosa County at the address set out above, or the cancellations of material alterations of such policies, and the Certificates of Insurance, shall so provide. C. All certificates shall be subject to Okaloosa County's approval of adequacy of protection RR ———E—————— Last Revised — 06/24/2013 Page 21 and the satisfactory character of the Insurer. County reserves the right to approve or reject all deductible/SIR above $10,000. D. The Certificates of Insurance shall disclose any and all deductibles or self-insured retentions (SIRs). County requests that all deductibles or SIRs be no greater than $10,000. However, CONTRACTORS having insurance with higher deductibles may submii a bid without penalty reflecting the pricing for their deductible provided that CONTRACTOR also submits a brief company financial statement. E. All deductibles or SIRs, whether approved by Okaloosa County or not, shall be the CONTRACTOR's full responsibility. In particular, the CONTRACTOR shall afford full coverage as specified herein to entities listed as Additional Insured. F. In no way will the entities listed as Additional Insured be responsible for, pay for, be damaged by, or limited to coverage required by this schedule due to the existence of a deductible or SIR. Specific written approval from Okaloosa County will only be provided upon demonstration that the CONTRACTOR has the financial capability and funds necessary to cover the responsibilities incurred as a result of the deductible or SIR. G. In the event of failure of the CONTRACTOR to furnish and maintain said insurance and to furnish satisfactory evidence thereof, Okaloosa County shail have the right {out not the obligation) to take out and maintain insurance on the project. All costs for the coverage will be paid by CONTRACTOR upon presentation of a bill. General Terms Any type of insurance or increase of limits of liability not described above which the CONTRACTOR required for its own protection or on account of statute shall be its own responsibility and at its own expense. The carrying of the insurance described shall in no way be interpreted as relieving the CONTRACTOR of any responsibility under this contract. Should the CONTRACTOR engage a subcontractor or sub-subcontractor, the same conditions will apply under this agreement to each subcontractor and sub-subcontractor. The CONTRACTOR hereby waives all rights of subrogation against Okaloosa County and its consultants and other indemnities of the CONTRACTOR under all the foregoing policies of insurance. Umbrella Insurance The CONTRACTOR shall have the right to meet the liability insurance requirements with the purchase of an umbrella insurance policy. In all instances, the combination of primary and umbrella liability coverage must equal or exceed the minimum liability insurance limits stated in this agreement. TET Last Revised ~ 06/24/2013 Page 22 “NO CONTACT CLAUSE” The Okaloosa County Board of County Commissioners have established a solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request for Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award, When ihe solicitation silence period is in effect, no oral er written communication is allowed regarding the solicitation between prospective bidders/proposers and members of the Board of County Commissioners, the County Administrator or members of the Board Approved Review Committee. All questions or requests for information regarding the solicitation must be directed to the designated Purchasing Representative listed in the solicitation. Any information thought to affect the committee or staff recommendation submitted after bids are due, should be directed fo the Purchasing Director or his appointed representative. It shall be the Purchasing Director's decision whether to consider this information in the decision process. Any attempt by a vendor/proposer to influence a member or members of the aforementioned shall be grounds to disqualify the proposer from consideration during the selection process. All proposers must agree to comply with this policy by signing the following statement and including it with their submittal. Crowne Aviation Services, LLC representing Company Name Hereby agree to abide by the County's “No Contact Clause” and understand violation of this policy shall result in disqualification of my proposal/submittal. ema NVR rR EEE NNT PERI UT TT Last Revised ~ 06/24/2013 Page 23 CUSTOMER REFERENCE SHEET Refer to Bid Specification NAME OF CUSTOMER _US Airways. ADDRESS _Hartsfield Jackson Inf’! Airport, Atlanta, GA 30032 PHONE NUMBER 404-684-7302 PERSON TO CONTACT _Mr. Stan Ruth, Station Manager NAME OF CUSTOMER _Southwest Airlines ADDRESS _Hartsfield Jackson int'l Airport, Atlanta, GA 30032 PHONE NUMBER _770-833-5063 PERSON TO CONTACT _Ms. Martha Williams — Director of Customer Service NAME OF CUSTOMER _United Airlines ADDRESS _Hartsfield Jackson Int'l Airport, Atlanta, GA 30032 PHONE NUMBER 404-765-1272 PERSON TO CONTACT _Mr. Nigel Ellicott - Station Manager NAME OF CUSTOMER _Spirit Airlines ADDRESS _Hartsfield Jackson Int'l Airport, Atlanta, GA 30032 PHONE NUMBER 404-512-1546 PERSON TO CONTACT _Mr. Robert McGowan - Station Manager. NAME OF CUSTOMER _DAL Global Services ADDRESS _Hartsfield Jackson inf'l Airport, Atlanta, GA 30032 PHONE NUMBER 404-428-7006 PERSON TO CONTACT _Mr. Tom Farmakis — Vice President Last Revised ~ 06/24/2013 Page 24 LOCAL PREFERENCE DATA SHEET Refer to Special Bid Condition Does the state, county, municipality or political subdivision in which your firm is located offer a preference to their local bidders? [If your firm is located in Okaloosa County, you will check "NO.") If “YES,” list below the extent of such preference. YES. NO Crowne Aviation Services, LLC 7 j , A, HK, \ Bidder's Company Name AGthorized4ignature — Manual sieonard@crownesolutions.com Sally A. Leonard E-Mail Authorized Signature - Typed T_T Last Revised - 06/24/2013 Page 25 CONFLICT OF INTEREST DISCLOSURE FORM For purposes of determining any possible conflict of interest, all bidders/proposers, must disclose if any Okaloosa Board of County Commissioner, employee(s), elected officials(s), of if any of its agencies is also an owner, corporate officer, agency, employee, etc., of their business. Indicate either “yes” (a county employee, elected official, or agency is also associated with your business}, or “no”. If yes, give person(s) name(s} and position(s) with your business. x YES NO NAME(S) POSITION(S) FIRM NAME: Crowne Aviation Services, LLC BY (PRINTED): Sally A. Leonard BY (SIGNATURE): Late, Cl TITLE: CEO ADDRESS: 1900 Century Place, NE, Ste 100 Atlanta, GA 30345 PHONE NO. 404-389-0460 Ee Last Revised — 06/24/2013 Page 26 DRUG-FREE WORKPLACE CERTIFICATION THE BELOW SIGNED BIDDER CERTIFIES that it has implemented a drug-free workplace program. In order to have a drug-free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition, Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. Give each employee engaged in providing the commodities or contractual services that are under quote a copy of the statement specified in subsection 1. In the statement specified in subsection 1, notify the employees that, as a condition of working on the commodities or contractual services that are under quote, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5} days after such conviction. Impose a sanction on, or require the satisfactory participation in, drug abuse assistance or rehabilitation program if such is available in employee's community, by any employee who is convicted. Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign this statement, | certify that this firm complies fully with the above requirements. DATE: July 24, 2013 SIGNATURE: COMPANY: — Crowne Aviation Services, LL NAME: | Sally A. Leonard (Typed or Printed) ADDRESS: 1900 Century Place NE, Ste 100 TITLE: CEO Atlanta, GA 30345 E-MAIL: __sleonard@crownesolutions.com PHONE NO.: 404-389-0460 *% See actinobe d Oorhbrenhas yor GeoRmiA Last Revised — 06/24/2013 Page 27 Certification Has Been Certified Ay A DRUG-FREE WORK PLACE Aral Ts Awurstnd this Certiicaty Wy ‘Che State Heurecl ef Workers’ Compousation June 24, 2013 “thi Way ok 7 boa dune 24, 2014 Acad Laniies INDEMNIFICATION AND HOLD HARMLESS To the fullest extent permitted by law, CONTRACTOR shall indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or intentional wrongful conduct of the CONTRACTOR and other persons employed or utilized by the CONTRACTOR in the performance of this Agreement. Crowne Solutions, LLC J LE Veep h nual Bidder’s Company Name A thorized gignature -Ma 1900 Century Place, NE, Ste 100 Atlanta, GA 30345 Sally A. Leonard Physical Address Authorized Signature ~ Typed Same CEO Mailing Address Title 404-389-0460 404-389-0255 Phone Number FAX Number 770-241-4660 404-389-0460 Cellular Number After-Hours Number(s} July 24, 2013 DATE = Last Revised — 06/24/2013 Page 28 CONTRACT This agreement, executed in Crestview, Florida this day of 2013 between the County of Okaloosa, Florida, the Owner, hereinatter called the Party of the First Part, and Crowne Aviation Services, LLC, or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to furnish all equiomeni, machinery, tools and labor; to furnish and deliver all materials required to be furnished and delivered in and about the improvement and to do and perform all work related to providing Skycap & Wheel it service as per atiached #AP 34-13 for the proposed rates submitted in Strict conformity with the provisions of this Contract, the Notice to