Okaloosa County BOCC — October 15, 2013 — Airport Skycap and Wheelchair Services_Internal Coord Sheet_Recommendation of Award and Bid Tabs_Contract — reading text

specifically reserves the right to reject any conditional proposal and will normally reject those that made it impossible to determine the true amount of the proposal. 10. Disqualification of Proposers - Any of the following reasons may be considered as sufficient for the disqualification of a proposer and the rejection of his proposal or proposals: A, More than one proposal for the same work from an individual, firm or corporation under the same or different name. St a A A NE PSP PA ACOSO Last Revised — 06/24/2013 Page 16 B. Evidence that the proposer has a financial interest in the firm of another proposer for the same work. C. Evidence of collusion among proposers. Participants in such collusion will receive no recognition as proposers for any fuiure work of the County uniil such participant shall have been reinstated as a qualified proposer. D. Uncompleted work that in the judgment of the County might hinder or prevent the prompt completion of additional work if awarded. E. Failure to pay or satisfactorily settle all bills due for labor and material on former coniracts in force at the time of advertisement of proposals. F, Default under previous contract. G. The Board, in its absolute discretion, may reject any proposal of a proposer that has failed, in the opinion of the Board, to complete or perform an Okaloosa County contracted project in a timely fashion or has failed in any other way, in the opinion of the Board, to perform a prior contract in a satisfactory manner, and has directed the Okaloosa County Purchasing Director to emphasize this condition to potential proposers. 11. No Bid Information — If not submitting a bid, respond by returning this bid, marking it “NO BID” and explain the reason. Repeated failure to quote without sufficient justification shall be cause for removal of the supplier's name from the bid mailing list. NOTE: To qualify as a respondent, bidder must submit a “No Bid" and it must be received no later than that stated bid opening date and hour. 12. Contract Cancellation 1. Termination by the County for Cause - The County may terminate the contract if the contractor: a. Refuses or fails to supply enough properly skilled workers or proper materials to satisfactorily provide complete the services as requested. b. Fails to make payments to suppliers or subcontractors for materiais and/or labor in accordance with the respective agreements between the contractors and subcontractors. on Disregards laws, ordinances or rules, regulations or orders of a public authority having jurisdiction over the contract. d, Otherwise commits a substantial breach of any provision of the contract document. 2, Termination by Either Party for Convenience a. By mutual agreement, both parties of the contract agreement, Upon receipt and acceptance of not less than 120 calendar days written notice, the contract may be terminated on an agreed upon date, prior to fhe end of the contract period, without penalty to either party. ee eee eee eee ence eens ere eee ener enna ene nen Saas Last Revised — 06/24/2013 Page 17 b. Upon termination, the County shall pay the contractor the full cost of all work properly done by the contractor to ihe date of termination not previously paid for by the County. If at the date of such termination, the contractor has properly prepared or fabricated off site any goods for subsequence incorporation in the work, the County may direct the contracior to deliver such goods to a location determinate by the County, whereupon the County shall pay the contractor the cost for such goods and materials. 13. Non-Appropriation of Funds — The County may terminate this contract upon 30 calendar days written notice to the contractor if the County's governing bady(s)} fail to appropriate monies for the purpose of providing services covered under the contract agreement. 14. Termination for Bankruptcy or Insolvency —~ in the event of any proceedings by or against either party, voluntary or involuntary, in bankruptcy or insolvency, or for the appointment of a receiver or trustee for the benefit of creditors, of the property of the contractor, ihe County may cance! this contract or affirm the contract and hold the contractor responsible for damages. 15. Contract Assignment — The contract established as a result of this RFB process shall not be transferred to/or assigned without prior written consent of the County Board of County Cornmissioners. 16. No Contact Clause - The Okaloosa County Board of County Commissioners have established a_ solicitation silence policy (No Contact Clause) that prohibits oral and written communication regarding all formal solicitations for goods and services (formal bids, Request tor Proposals, Requests for Qualifications) issued by the Board through the County Purchasing Department. The period commences when the procurement document is received and terminates when the Board of County Commissioners approves an award. Note: For proposer's convenience, this certification form is enclosed and is made a part of the bid package. i a AS Ss a PL ORS Last Revised - 06/24/2013 Page 18 INSURANCE REQUIREMENTS Contractor's Insurance A. The CONTRACTOR shall not commence any work in connection with this Agreement until he has obtained all required insurance and such insurance has been approved by the Okaloosa County Risk Management Director. B. All insurance policies shall be with insurers licensed to do business in the State of Florida, and any insuring company is required to have a minimum rating of A, Class X in the Best Key Rating Guide published A. M. Best & Co., Inc. C, All insurance shall include the interest of all entities names in and its respective agents, consultants, servants and employees of each and all other interests as may be reasonably required by Okaloosa County as Additional Insured. The coverage afforded the Additional Insured under this policy shall be primary insurance. If the Additional Insured have other insurance that is applicable to the loss, such other insurance shall be on an excess or contingent basis. The amount of the company's liability Under this policy shall not be reduced by the existence of such other insurance. D. The County of Okaloosa shall be listed as Additional Insured by policy endorsement on all insurance contracts applicable to this Agreement except Workers’ Compensation and Professional Liability. E. The County of Okaloosa shall be furnished proof of coverage by certificates of insurance (COI) and endorsements for every applicable insurance contract required by this Agreement. The CO's and policy endorsements must be delivered to the County Representative not less than ten (10) days prior to the commencement of any and all contractual agreements between the County of Okaloosa and the CONTRACTOR. F. The County shall retain the right to reject all insurance contracts that do not meet the requirement of this Agreement. Further, the County reserves the right to change these insurance requirements with 60-day notice to the CONTRACTOR. G, The insurance definition of Insured or Additional Insured shall include Subcontractor, Sub-supconiractor, and any associated or subsidiary companies of the CONTRACTOR, which are involved, and which is a part of the contract. H. The County reserves the right at any time fo require the CONTRACTOR to provide certified copies of any insurance policies to document the insurance coverage specified in this Agreement. The designation of CONTRACTOR shall include any associated or subsidiary company which is involved and is a part of the contract and such, if any associated or subsidiary company involved in the project must be named in the Workers’ Compensation coverage. J. All policies shall be written so that the County will be notified of cancellation or restrictive amendments at least thirty (30) days prior to the effective date of such ey Last Revised - 06/24/2013 Page 19 cancellation or amendment. Such notice shall be given directly to the County Representative. Workers’ Compensation Insurance 1 The CONTRACTOR shall secure and maintain during the life of this agreement Workers’ Compensation insurance for all of his employees employed for the project or any site connected with the work, including supervision, administration or management, of this project and in case any work is sublet, with the approval of the County of Okaloosa, the CONTRACTOR shall require the Subcontractor similarly to provide Workers’ Compensation Insurance for all employees employed at the site of the project, and such evidence of insurance shall be furnished the County of Okaloosa not less than ten (10) days prior to the commencement of any and all subcontractual agreements which have been approved by the County of Okaloosa. 2. Such insurance shall comply with the Florida Workers’ Compensation Law. 3. No class of employee, including the CONTRACTOR himself, shall be excluded from the Workers’ Compensation insurance coverage. The Workers’ Compensation insurance shail also include Employer's Liability coverage. Business Automobile and Commercial General Liability Insurance 1. The CONTRACTOR shail maintain Business Automobile Liability insurance coverage throughout the life of this Agreement. The insurance shall include Owned, Non-owned & Hired Motor Vehicle coverage. 2. The CONTRACTOR shall carry other Commercial General Liability insurance against all other Bodily Injury, Property Damage and Personal and Advertising Injury exposures. The coverage shall include both On-and Off-Premises Operations, Contractual Liability, Board Form Property Damage, and Professional Liability. 3. All liability insurance (other than Professional Liability) shall be written on an occurrence basis and shall not be written on a claim-made basis. If the insurance fs issued with an aggregate limit of liability, the aggregate limit of liability shall apply only to the locations included in this Agreement. If, as the result of any claims or other reasons, the available limits of insurance reduce to less than those stated in the Limits of Liability, the CONTRACTOR shall notify the County representative in writing. The CONTRACTOR shall purchase additional liability insurance to maintain the requirements established in this Agreement. Umbreila or Excess Liability insurance can be purchased to meet the Limits of Liability specified in this Agreement. 4, Commercial General Liability coverage shall be endorsed to include the following: Premises — Operation Liability Occurrence Bodily Injury and Property Damage Liability Independent Contractor's Liability Completed Operations and Products Liability 1. 2. 3. 4, Last Revised ~ 06/24/2013 Page 20 5. CONTRACTOR shail agree to keep in continuous force Commercial General Liability coverage including Completed Operations and Products Liability for two (2) years beyond acceptance of project. Limits of Liability The insurance required shall be written for not less than the following, or greater if required by law and shall include Employer's liability with limits as prescribed in this contract: LIMIT A. Worker's Compensation 1) State Statutory 2.) Employer's Liability $1,000,000 each accident B. Business Automobile & Commercial $1,000,000 each occurence General Liability Insurance (A combined single limit) on Personal and Advertising Injury $250,000 Notice of Claims or Litigation The CONTRACTOR agrees to report any incident or claim that results from performance of this Agreement. The County representative shall receive written notice in the form of a detailed written report describing the incident or claim within ten (10) days of the CONTRACTOR's knowledge. In the event such incident or claim involves injury and/or property damage to a third party, verbal notification shall be given the same day the CONTRACTOR becomes aware of the incident or claim followed by a written detailed report within ten (10) days of verbal notification.