Okaloosa County BOCC — October 15, 2013 — Airport Skycap and Wheelchair Services_Internal Coord Sheet_Recommendation of Award and Bid Tabs_Contract — reading text

— UNIFORMS/EQUIPMENT — Successful bidder shall provide all employees uniforms to wear while performing the duties and responsibilities listed. Uniforms are to be kept clean and in good repair. Successful bidder shail provide all equipment, to include a curbside podium, hand truck, and luggage carriers and wheelchairs. Equipment will be commercial grade and kept in good working condition. All equipment will be professionally marked with company name and/or logo. SECTION 7 —- HOURS OF COVERAGE - Skycaps will be readily available to assist passengers or perform escort related functions one and one-half {1 %) hours prior to the first scheduled departure for each day and be on site for these duties until thirty (80) minutes prior to the last departure of each day. SECTION 8 — PAYMENT — Successful bidder shall invoice COUNTY on the first day of each month for the preceding month for the actual hours worked in a format approved by their airport. Hours for billing shall list those performing baggage. wheelchair, and escort services separately. Please send invoice to: Northwest Florida Regional Airport Accounts Payable 1701 State Road 85, N. Eglin AFB, Florida 32542-1498 eee a SN A Last Revised — 06/24/2013 Page 3 SECTION 9 —- HOLD HARMLESS - To the fullest extent permitted by law, the contractor shail indemnify and hold harmless COUNTY, its officers and employees from liabilities, damages, losses, and costs including but not limited to reasonable attorney fees, to the extent caused by the negligence, recklessness, or international, wrongful conduct of the contractor and other persons employed or utilized by the contractor in the performance of this agreement. Complete Hold Harmless form within Special Conditions. SECTION 10 - TERMINATION — Upon occurrence of a default and after expiration of applicable cure periods, the COUNTY may serve a notice of termination if the default has not been timely cured. On the date set forth in the notice of termination, the term of this agreement and alll rights, title and interest of contractor shall expire, In the event of such termination, contractor shall be entitled to compensation for work Undertaken through the termination date. SECTION 11 - NOTICES — Any notice which may be required under this agreement shall be provided as follows: COUNTY Northwest Florida Regional Airport Airports Director 1701 State Road 85, N., #1 Eglin AFB, FL 32542-1498 SECTION 12 - FORCE MAJEURE ~ in the event that contractor's operations at the Airoort are halted or substantially decreased by reason of strike, labor dispute, picketing, action or interference of governmental authorities, riots, terrorist attack, act of God or other cause reasonably beyond the control of contractor, this agreement (and payment for services). may be suspended for the duration of such halted or decreased operations. ieee eon eee Last Revised - 06/24/2013 Page 4 SECTION 13 ~ EXHIBITS EXHIBIT “A” The following terms and rates apply to the agreement: 1 Weekly hours invoiced for actual hours worked. 2. Rates valid from to 3. Holidays paid at time and a half are: New Years Day Independence Day (July 4!h) Labor Day Thanksgiving Day Christmas Day BILLING RATES Straight Time Skycaps (gratuity wages} Skycaps (non-gratuity wages) Last Revised ~ 06/24/2013 Overtime/Holiday Page 5 INVOICE #: EXHIBIT “B” SAMPLE INVOICE COMPANY NAME NORTHWEST FLORIDA REGIONAL AIRPORT MONTHLY INVOICE — CUSTOMER SERVICES DATES COVERED INVOICE DATE: Type of Service Unit Price (Cost/Hr) Amount (Hours) Monthly Cost Skycap/Porter Skycap - Holiday/OT Security Escort Security Escort Holiday/OT Wheelchair Services TOTAL COST Note: Total Cost is inclusive of overhead and any related management fees. A 8 A A OS Sv a IT Vc PTE Last Revised - 06/24/2013 Page 6 EXHIBIT “C” SECURITY/BADGING DOCUMENT NORTHWEST FLORIDA REGIONAL AIRPORT STEPS TO OBTAIN SECURITY BADGE i. Badge applicant completes “Northwest Florida Regional Airport Application” and Privacy Act Notice attached. 2. Employer Signatory Authority writes letter authorizing SIDA badge: a. *See attached letter for example; specify either SIDA or NON SIDA badge type for issue. b. *Letter MUST be on Company Letterhead. 3. Badge applicant brings 2 original forms of identification, as required on the attached “List of Acceptable documents”. Based on I-9 requirements. 4, Applicant brings all of the above items completed to the badging office at the Northwest Florida Regional Airport. Call for badging hours at 651-7166. 5. The applicant is fingerprinted for a Criminal History Records Check. Once the fingerprints and TSA required Security Threat Assessment (STA) are received back with no disqualifying crimes, the applicant completes Security training and the Security badge fs issued. The Security Badge is the property of the Northwest Florida Regional Airport and must be returned when the badge holder is off property for longer than two weeks, or is terminated from employment at the airport. LE A ae AI ALLAN LITO NE OIE PE ST SP Last Revised — 06/24/2013 Page 7 NORTHWEST FLORIDA REGIONAL AIRPORT (VPS) Category Il APPLICATON Name: (First) (Middle) (Last) (Full Alias/Maiden or Nickname} Social Security # / /. Daytime Phone# { ) SEX: M or F Current Mailing Address (No PO Box} (Street Acidress} (City) (State) {Zip} Date of Birth / / State of Birth Country of Birth US Citizen: YES or NO US Citizens born abroad, or naturalized citizens, must provided additional paperwork as required by DHS. Non US Citizens must provide: Alien Registration # or +-94 Form # Individuals with a non-immigrant VISA must provide the control # Height (Ft/In) Welght. Eyes Har. Employer Name. Employer Daytime Phone ( } Employee Position Have you ever been convicted, or found to be innocent by reason of insanity, of ANY of the following crimes? ¢ Forgery of certificates, false marking of aircraft, and other aircraft registration violations (49USC 46306} . Interference with air navigation (49USC 46308) or aircraft piracy (49 USC 46502} Improper transportation of hazardous material (49 USC 46312} Interference with flight crew members or flight attendants (46 USC 46504) Commission of certain crimes aboard an aircraft in flight (46 US 46506} Carrying ad weapon or explosive aboard an aircraft {49 USC 46505) Conveying false information or threats (49 USC 46507) Aircraft piracy outside the special aircraft jurisdiction of the United States (49 USC 46502(1)) Lighting violations in connection with transportation of controlled substances (49 USC 46315] Unlawful entry into an aircraft area that serves air carrier or foreign air carriers contrary to established security requirernents (49 USC 46314) Destruction of an aircraft or aircraft facility (18 USC 32) Murder or assauit with intention to murder, Kidnapping or Hostage taking Treason, Espionage, or Sedition (illegal anti-government activity} Unlawful possession, use, sale, distrioution, or manufacture of an explosive or weapon Armed Robbery or Felony unarmed robbery, Extortion, Felony Arson, Rape (Sexual Battery), or Aggravated Sexual Abuse Distripution of, or intent to distribute, a controlled substance [illegal drugs} « Felony involving a threat e Felony Involving any of the following: Willful destruction of property, Importation or manufacture of a controlied substance; Burglary, Theft, Dishonesty, Fraud, or misrepresentation; Possession or distribution of stolen property; Aggravated Assault; Bribery, or illegal possession of a controlled substance punishable by a maximum term of imprisonment of more than | year e Violence at international airports (18 USC 37) ¢ Conspiracy or attempt to commute any of the aforementioned criminal acts eeoereeeee eoeveee ee Eee Last Revised — 06/24/2013 Page 8 NO YES If yes, list type of crime and date convicted: | certify that the information provided above is true, complete, and correct to the best of my knowledge and is provided in good faith, | understand that a knowing and willful false statement on this application can be punished by fine or imprisonment or both. (See section 1001 of Title 18 United States Code}. | understand that the ten (10) year employment history | have provided to my employer is subject to verification, Also, | am subject to an initial criminal history records check, and recurrent checks at the discretion of the Northwest Florida Regional Airport Administration. | understand that the Security Badge issued to me is the property of Northwest Florida Regional Airport and that | must return if upon termination of my employment. | understand that | am responsible for this badge, It is for my use only, and that in the event of loss | will incur replacement and unrecoverable charges. Should the applicant become involved in any future crimes or arrests he/she will advise the Airport Operations Center immediately. Applicant’s Signature Date: Media ID Number Issued: Media ID Type: Media Status: Level of Access fo be granted: Date Badge issued: Date Badge terminated/Revoked: Reason for revocation: Cn re ena SN NEN ASS Last Revised - 06/24/2013 Page 9 Signatory Authority Letter for Security Badges MUST BE ON COMPANY LETTERHEAD Date Airport Security Coordinator Northwest Florida Regional Airport 1701 State Road 85 N Eglin AFB, FL 32542-1413 Airport Badging Office: Please process the application of the employee(s) named below for issuance of a Northwest Florida Regional Airport SIDA/NONSIDA (state which one) badge as required to perform their duties as an employee of this company: Employees’ Full Name Date of Hire Date of Birth Badge Type | certify all employment background check requirements have been met. } understand my responsibility to ensure the VPS Badging office is notified immediately if employment status, or disposition of the badge, changes. Sincerely, Signatory Authority Person's Signature and Title Company Name !am an employee of the above company requesting a Security badge at Northwest Florida Regional Airport. | will notify the above person immediately. of any changes in employment, or disposition of the badge. Employee Printed Name Employee Signature TEE EEE Last Revised - 06/24/2013 Page 10 PRIVACY ACT NOTICE Authority: 49 U.S.C. 83114, 44936 authorizes collection of this information. Purpose: The Department of Homeland Security {DHS} will use the olographical information to conduct a security threat assessment and will forward any fingerorint information to the Federal Bureau of Investigation to conduct a criminal history records check of indivicuals who are applying for, or who hoid, an airport-issued identification media or who are applying to become a Trusted Agent of the airport operator. DHS will also transmit the fingerprints for enrollment into the US-Visit's Automated Biometrics Identification System (IDENT). If you provide your Social Security Number {SSN}, DHS may provide your name and SSN to the Social Security Administration (SSA) to compare that information against Sosa's records to ensure the validity of your name and SSN. Routine uses: This information may be shared with third parties during the course of a security threat assessment, employment investigation, or adjudication of a waiver or appeal request to the extent necessary to obtain information pertinent to the assessment, investigation, or adjudication of your application or in accordance with the routine uses identified in the Transportation Security Threat Assessment System {T-STAS), DHS/TSA 002. Disclosure: Furnishing this information (including your SSN} is voluntary; however, if you do not provide your SSN or any other information requested, DHS may be unable to complete your application for identification media. | authorize the Social Security Administration to release my Social Security Number and full name fo the Transportation Security Administration, Office of Transportation Threat Assessment and