Okaloosa County BOCC — 2013 meeting #1143 (date undetermined) — 2-11 Facility Maintenance — reading text

Aprox. 20 yrs. Recent Leaks FWB Health Dept. 14,300 EDPM Black Rubber 15 yrs.+ Active Leaks Old FWB Hospital 47,000 EDPM Black Rubber Aprox. 20 yrs. Active Leaks OCT Bldg. 9,100 Metal 10 yrs.+ Recent Leaks S Mosquito Control 2,700 Metal Aprox 17 yrs. Recent Leaks S Public Defenders Bldg. 5,200 Roll Roofing (Coated) 15yrs or more Active Leaks S. State Atty. 14,000 Metal 8 Yrs+ Recent Leaks 1. The table below lists the roofs where recent leaking was reported. 2. Several of the roofs have multiple active leaks such as: * the County Jail with 5-6 active leaks. * old Crestview Hospital with 1-3 active leaks. Note: HR, Risk, and the IS north end server core is in the old Crestview Hospital. 3. The Buildings highlighted in yellow are already 20 years old or older. 4. The buildings highlighted in green are 15+ years old or older.  THIS IS A VERY SERIOUS SITUATION BECAUSE: •The Old Crestview Hospital Is Home to • The Human Resources Department – they maintain irreplaceable current and past county employee records. • The Risk Management Department – they maintain irreplaceable legal and insurance documents. • The Information Systems Department’s North County Server Core – If the servers are damaged by water intrusion, all electronic communications with the county will be compromised. •Email will be interrupted. Staff won’t be able to send or receive emails with other staff or the public. •VOIP Phone service may be off line. •Electronic records will be unavailable. •There are no back-up systems currently in place. •There’s no fall-back process in place to use other phone service, paper P.O. processing, getting bids on the street, no credit card bills can be processed. •IT WILL TAKE WEEKS OR MONTHS TO FIX … • The Damages To County Facilities Go Beyond the Leak Itself FM - FY ’14 CAPITAL IMPROVEMENT PROGRAM AND CAPITAL OUTLAY REQUESTS 6 YEARS WITH NO MOWER OR VEHICLE REPLACEMENTS  CAPITAL OUTLAY PROJECTS 301 CAPITAL OUTLAY FUNDS 3110 CAPITAL OUTLAY PROJECTS Amount Requested 562121 FWB HOSPITAL – 2nd FLOOR $500,000 562173 BRACKIN BUILDING – PA $65,000 3120 CAPITAL OUTLAY PROJECT – PUBSAFETY 562244 JAIL-REPLACE ROOF $225,000 562245 JAIL-REPLACE CHILLER $225,000 562247 SHERIFF-BRACKIN ST ROOF $110,000 562248 JAIL-CELL DOOR RETROFIT $27,000 Out of the list of projects needed or requested, these were the projects that were presented in the Budget Policy Workshop a few months ago. This is not the complete list of projects that were requested in this budget cycle.  Capital Im provem ent Program Fiscal Years 2014-2018 FACILITIES MAINTENANCE FY Fund Amount Project Name Cat Narrative FY14 301 $100,000 old Ag Extens ion Office B Remodel FY14 301 $95,000 Brackin Building - remodeling B Ag. Building -Companion Project FY14 301 $65,000 Brackin Building - remodeling B Finis h Space for Property Apprais er (A-3) FY14 301 $110,000 N. PW - Supply Building Rem B Includes Fire Supres s ion Sys tem FY14 301 $40,000 N. PW - New Generator B Ins tall Larger Generator and move exis ting FY14 301 $6,000 PW - Ready Avenue B Cons truct Awning over Entrance Doors FY14 301 $225,000 Jail - Chiller B Replace 185 ton Chiller (Jail) FY14 301 $18,000 Jail - Hot W ater Heaters B Replace s ix (6) Rinnai Tankles s HW Heaters FY14 301 $16,000 Jail - Sally Port Doors B Replace Four (2) Sally Port Roll-Up Doors FY14 301 $10,500 Jail - Pod Repairs B Repair Pod & Pod Ventillation Sys tem FY14 301 $120,000 Jail - Roof Repairs B Replace leaking Roof Areas FY14 301 $100,000 Jail - Gutters B To Control Roof Run Off FY14 301 $7,000 Cres tview Courthous e - Roof B Continue recoating project on roof FY14 301 $1,100,000 Sheriff's Admin Compound - Addition B Cons truct and finis h 15,000 s .f. building FY14 301 $65,000 OCCAE - Chiller Emergency Power B Trans fer Switch and s witchgear FY14 301 $100,000 OCCAE - Mas s Notification Sys tem B Add PA s ys tem in new courthous e FY14 301 $45,000 OCCAE - Court Security B Add 15 days of video s torage FY14 301 $6,500 OCCAE - Security Camera Storage E Increas e s torage capability for s ecurity cameras FY14 301 $20,000 OCCAE - locks & card readers B Add, replace, or repair various locks and card FY14 301 $11,400,000 Shalimar Annex B Complete Renovation per approved plans FY14 301 $812,500 Fleet Maint - New Building B 50' X 250' FY14 301 $445,000 old Cres tview Hos pital - roof B Replace Roof FY14 301 $110,000 Sheriff - Brackin St Station Roof B Replace Roof FY14 301 $26,000 Public Safety - Generalor for EMS B Replace generator to EMS Es s ex Road FY14 301 $48,000 IS - UPSs for North end E Move a UPS to s erver room & add UPS to fiber FY14 301 $500,000 old FW B Hos pital - Renovation B To create us uable s pace for county needs FY14 301 $10,000 Cres tview Courthous e - dures s s ys tem E Replace old dures s s ys tem FY14 301 $25,000 Cres tview Courthous e - courtroom chairs E Replace chairs Courtrooms A&B and jury rooms FY14 301 $120,000 Cres tview Courthous e - new windows E Replace exis ting windows FY14 301 $100,000 Sus tainable Okaloos a Committee I Sus tainable Upgrades FY14 301 $11,000 UVC Lamp Replacements B UVC light bulbs $15,856,500 TOTAL Re que sts IN THE CAPITAL OUTLAY REQUEST NOT IN THE CAPITAL REQUEST - NEEDS TO B OTHER PROJECTS WITH MERIT This is the complete list of projects that were requested in this budget cycle. EVEN THIS LIST ISN’T EXHAUSTING. THE RECENT WEATHER HAS POINTED OUT ADDITIONAL WEAKNESSES IN OUR ROOF SYSTEMS. QUESTIONS?