Fort Walton Beach Ordinance — 523--Purchasing Policies/Procedures — reading text

REA IY 4 BATS PR A Soot eer eens: soornconenenemtia fist fer 09 and |yp-as-ey iota i /-13- 70 enrol ORDINANCE NO. 523 AN ORDINANCE ESTABLISHING THE PROCEDURES AND POLICIES FOR MAKING PURCHASES FOR THE CITY OF FORT WALTON BEACH, FLORIDA, PRO- VIDING THE EFFECTIVE DATE .HEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON BEACH, FLORIDA: SECTION 1. Section 32 of the City Charter provides for establishment of a Purchasing Agent and establishes that he will, prior to making any purchases, give an opportunity for competition. Section 33 of the City Charter provides that all contracts that may be awarded for any estimated value in excess of Five Hundred Dollars ($500.00) shall be awarded after public advertisement and competition. SECTION 2. The following policies are established for purchasing of all supplies, materials and any other matter or commodities necessary for the operation of the affairs of the City: a. Purchases for the requirements and operation of all City agencies are to be made through a centralized pur- chasing division. Regulations for purchases by this division shall be prescribed from time to time by the City Council or the City Manager. b. All purchases shall be of a quality to suit the intended purposes at the least expense. c. All purchases shall be made in accordance with approved and accepted procedures. d. Elected or appointed officials and employees of the City are not precluded from doing business with the City merely because they are officials or employees. When, however, such an occasion should arise, extreme care will be exercised that any such transaction is completely in the public view. Any such official or employee will notify the purchasing agent at the time of bid of the position he holds with the City. No official or employee will be allowed approval of any purchase on any bid in which he may be involved. It will be the respon- sibility of the official or employee to disqualify himself from any approval action in any such purchase. e. In operating within the policy of purchasing quality to suit the intended purpose at the least expense, every effort will be made to purchase from merchants located within the City limits of Fort Walton Beach. f. Administrative practices to be used for pur- chases less than $500.00 will be prescribed by the City Manager. These practices will be reviewed each three months by the Finance Director and/or the Internal Auditor and a report submitted to Council that such practices are in agreement with policies pre- scribed in the City Charter and this Ordinance. In addition, once a year, the administrative practices used for these pur- chases will be a subject for the annual audit and made a part of their report to Council. SECTION 3. This Ordinance shall take effect 30 days after its passage and approval by the Mayor. ADOPTED: January 13, 1970 MAYOR: ATTEST: WN Eta City Clerk ‘enesiineeee ne ant BESPOSITION 4 PPAR flee vey ae PLAYGROUND DAntY News Published Daily (Except Saturdays and Sundays) Fort Walton Beach, Florida State of Florida, County of Okaloosa Before the undersigned authority personally appeared frank H. Haugh who on oath says that (s)he is Fublisher of the Playground Daily News, a daily newspaper published at Fort Walton Beach, in Okaloosa County, Florida; that 5 the attached copy of advertisement, being a Ord. 923 in the matter of in the Court, was published in said newspaper in the issues of Jan. 22, 1970 Affiant further says that the said Playground Daily News is a newspaper published at Fort Walton Beach, in said Okaloosa County, Florida, and that the said newspaper has heretofore been continuously published in said Okaleosa County, Florida, each day (Saturday and Sunday excepted) and has been entered as second class mail matter at the post office in Fort Walton Beach, in said Okaloosa County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that (s)he has neither paid nor promised any person, firm or corperation any discount, rebate, commission or refund for the purpose of securing this day of Janu ary A. Dz. 170. Notary Public, State of Florida at Large My Commission Expires faerie 23, 19; 2