Okaloosa County BOCC — May 23, 2016 — I. f. Revive Media contract

TOURIST DEVELOPMENT DEPARTMENT MEMORANDUM DATE: May 23, 2016 TO: Tourist Development Council FROM: Ed Schroeder, Tourist Development Department Director SUBJECT: Revive Media Contract STATEMENT OF ISSUE: Request approval of a contract with Revive Media Services for Tourism Website Hosting and Maintenance Services. BACKGROUND: Peter Mayer hosts and maintains the County’s leisure tourism website (www.emeraldcoastfl.com) and Media Temple hosts and maintains the County’s convention center website (emeraldcoastconventioncenter.com). An RFP was recently issued for tourism website hosting and maintenance services. Four responsive proposals were evaluated and Revive Media was selected as the top-ranked vendor, at an annual cost of $54K (exclusive of one-time transition expenses). Pursuant to section E.200 of the TDD Manual, the Council shall review and provide a recommendation for all proposed contracts requiring Board approval. The attached draft contract has not yet been reviewed by the TDD attorney or made it through the County’s contract coordination process. However, the Council’s conceptual approval is requested at this time since the final contract must be approved by the Board in June because website services terminate with Peter Mayer on June 30. Media Temple services terminate on October 3. OPTIONS: Approve or Deny RECOMMENDATION TO BCC: Approve a contract with Revive Media Services for Tourism Website Hosting and Maintenance Services, contingent upon TDD attorney approval and completion of the County’s contract coordination process.  CONTRACT C16-________________ Tourism Website Hosting and Maintenance Services This Contract executed and entered into this ______ day of __________________, 2016, between Okaloosa County, Florida, (hereinafter the “County”), whose principal address 1250 N. and states as follows: N Eglin Parkway, Shalimar, FL 32579 and Revive Media Services, Inc., whose principal address is LY 119 Hollywood Blvd NW Unit #102, Fort Walton Beach, FL 32548, (hereinafter the “Contractor), I. Incorporation of Documents WITNESSETH: O N The following documents are incorporated by reference into this Contract and are attached as Exhibit “A”: IO any addendums thereto. SS 1. Request for Proposals & Acknowledgment/Contractor’s Submittal, RFP TDD 36-16, Tourism Website Hosting and Maintenance Services, date of opening April 1, 2016 and U All terms within the above referenced documents are in full force and effect and shall be binding upon both parties. C II. Scope of Services & PaymentIS D The Scope of this Contract is for the Contractor to provide Website hosting and maintenance for the Okaloosa County TDD and the Emerald Coast Convention Center, as further detailed in the R attached Exhibit “A,” which is incorporated herein by reference. O Contractor shall be paid in accordance with the pricing outlined in its submission, attached here to as Exhibit “A” and incorporated herein by reference. III. -F Duration of Contract and Termination, Suspension or Delay of Contract AF The contract’s initial term shall be 3 (three) years with two (2) one (1) year renewal options. T