Okaloosa County School Board — Regular Meeting, August 26, 2013 — reading text

Supplement Information for Year Ended June 30, 2013, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 26, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 26, 2013 Absolute Date : Aug 26, 2013 Fiscal Impact : Yes Dollar Amount : $77,000.00 Budgeted : Yes Budget Source : 1010-7100-0310-9015-9015 Recommended Action : Motion to approve the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to provide professional auditing services of the Okaloosa County District School Board Financial Statements and Supplementary Information for Fiscal Year Ending June 30, 2013. Public Content The School Board of Okaloosa County, Florida, issued a Request for Proposal (RFP-12P-04) during the fiscal year 2011-2012 for the Independent Audit of Okaloosa District Schools Internal Funds and Financial Transactions for Fiscal Years Ending June 30, 2011, 2012, 2013, 2014 and 2015. On November 22, 2011, the School Board approved the Audit Services Selection Committee’s recommendation to award the contract to Carr, Riggs & Ingram, L.L.C. The School Board of Okaloosa County, Florida, is currently in the third year of the five year contract. The auditing services fee for Fiscal Year Ending June 30, 2013 is $77,000.00. A motion to engage in the professional auditing services of Carr, Riggs & Ingram, L.L.C. for Fiscal Year Ending June 30, 2013 is requested. The final audit will be delivered no later than March 31, 2014 and will be presented at the next scheduled School Board Meeting. File Attachments The School Board of Okaloosa County, Florida - Audit.pdf (120 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.6 Single Sign-On Memorandum of Understanding Agreement between the School Board of Okaloosa County and Florida Department of Education, presented by Ryan Gore, Program Director of Information System, and recommended by the Superintendent for approval. Meeting : Aug 26, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 26, 2013 Absolute Date : Aug 26, 2013 Fiscal Impact : No Budgeted : No Budget Source : none Recommended Action : Motion to approve the Florida Department of Education Single Sign-on Memorandum of Understanding agreement between the School Board of  Okaloosa County and Florida Department of Education. Public Content Pursuant to Race to the Top (RTTT) requirements, the School Board of Okaloosa County is required to integrate with state-level software applications via a Single Sign-on initiative. The attached Memorandum of Understanding (MOU) is a document that is required by the Florida Department of Education in order to participate in the Single Sign-on initiative. File Attachments Single Sign-on MOU.pdf (341 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.7 Contract Lease/Renewal between The School Board of Okaloosa County, Florida and The Okaloosa County Public Library Cooperative, presented by Ryan Gore, Program Director of Information System, and  recommended by the Superintendent for approval. Meeting : Aug 26, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 26, 2013 Absolute Date : Aug 26, 2013 Fiscal Impact : Yes Dollar Amount : $9,950.00 Budgeted : Yes Budget Source : General Funding (School District does not fund this service but receives funds for service) Recommended Action : Motion to approve Contract/ Lease Renewal for Courier Servcie between The School Board of Okaloosa County, Florida and the Okaloosa County Public Library Cooperative. Public Content The Okaloosa County Public Library Cooperative agrees to renew the Library Cooperative Courier Service contract/lease, #C08-1671-Ll1-25 for an additional term. The contract renewal period will be 9/30/13 to 9/30/14. The annual budgeted amount for this contract is $9,950.00. File Attachments COI for Okaloosa County BOCC 8-26-13.pdf (35 KB) Library Cooperative Courier Service Renewal Contract.pdf (267 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.8 Exempted Purchase 6 A 1.012(11)(b) Pitsco Education, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Aug 26, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,731.25 Budgeted : Yes Budget Source : General Funds, and General Funds, Project 3062, Boeing Grant Recommended Action : Motion to approve the exempted purchase from Pitsco Education to purchase curriculum and STEM units for Davidson MS (School A) and Shoal River MS (School B) in the amount of $32,731.25. Funding will be paid from Career & Technical Education, Davidson MS and Shoal River MS. Public Content Exempted purchase from Pitsco Education to purchase curriculum and STEM units for Davidson MS (School A) and Shoal River MS (School B) in the amount of $32,731.25. $12,625.00 will be paid from General Funds by Davidson MS, $12,625.00 will be paid from General Funds by Shoal River MS, and $7,481.25 will be paid from General Funds, Project 3062, Boeing Grant by Career & Technical Education. A copy of the quote is attached. For additional information, please contact Patti Bonezzi, Program Director, Career & Technical Education at (850) 833-5876. File Attachments PITSCO QUOTE.pdf (59 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.9 Exempted Purchase 6A 1.012(11)(b): Teaching Learning Solutions and My Learning Plan Inc., presented  by Vince Windham, Program Director, Purchasing, and recommend by the Superintendent for approval. Meeting : Aug 26, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $18,650.00 Budgeted : Yes Budget Source : General Funds: Project 4405, Title II Part A, and Project 7014, New Teacher Induction