Okaloosa County School Board — Regular Meeting, August 26, 2013 — reading text

Monday, August 26, 2013 Regular Meeting School District Administration Building Fort Walton Beach, Florida 6:00 p.m. 1. Opening of Meeting Subject : 1.1 Invocation offered by Mary Beth Jackson Meeting : Aug 26, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.2 Pledge of Allegiance led by Cathy Thigpen Meeting : Aug 26, 2013 - Regular Meeting Type : Procedural 1. Opening of Meeting Subject : 1.3 Call to Order by the Chairman Meeting : Aug 26, 2013 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Aug 26, 2013 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda Public Content A board member may request an item be removed from the Consent Agenda for more information or moved to the Discussion Agenda to be voted on separately. Following any corrections, additions, or deletions, the Board will approve the Agenda. Motion & Voting Motion to approve the Agenda Motion by Cathy Thigpen, second by Melissa Thrush. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 3. Visitors Subject : 3.1 2013 Bill Crutchfield Award for Distinguished Service by a Volunteer presented by Kaye McKinley, Deputy Superintendent. Meeting : Aug 26, 2013 - Regular Meeting Type : Recognition Public Content 2013 Bill Crutchfield Award for Distinguished Service by a Volunteer presented to Deborah Bailey. File Attachments Award-08152013111608.pdf (59 KB) 6. Committee and Staff Reports Subject : 6.1 In-County Travel paid for the period of July 25 - August 7, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 26, 2013 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of July 25 - August 7, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel July 25 - Aug 7.pdf (11 KB) 6. Committee and Staff Reports Subject : 6.2 Out-of-County Travel paid for the period of July 25 - August 7, 2013, presented by Rita R. Scallan, Chief Financial Officer Meeting : Aug 26, 2013 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of July 25 - August 7, 2013, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel July 25 - Aug 7.pdf (21 KB) 7. Consent Agenda Subject : 7.1 Approval of the Minutes of the Workshop Meeting of August 8, 2013, and the Minutes of the Regular Meeting of August 12, 2013, as recommended by the Superintendent for approval. Meeting : Aug 26, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 26, 2013 Absolute Date : Aug 26, 2013 Recommended Action : Motion to approve the Minutes of the Workshop Meeting of August 8, 2013, and the Minutes of the  Regular Meeting of August 12, 2013. Public Content The minutes, with any changes recommended by Board Members, must be approved by the Board. File Attachments 8-8-2013 Workshop DRAFT.pdf (175 KB) 8-12-2013 Meeting DRAFT.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.2 Appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School to purchase iPads in the amount of $3,790.00, presented by Dewey Destin and  recommended by the Superintendent for approval. Meeting : Aug 26, 2013 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,790.00 Budgeted : Yes Budget Source : Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Bruner Middle School to purchase iPads in the amount of $3,790.00. Public Content District 2 Board Member Capital Outlay Funds will be appropriated to Bruner Middle School for the purchase of iPads in the amount of $3,790.00. File Attachments Bruner-iPad.pdf (70 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.3 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval Meeting : Aug 26, 2013 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by the SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 8-26-13.pdf (14 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.4 School Donations, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : Aug 26, 2013 - Regular Meeting Type : Action (Consent) Preferred Date : Aug 26, 2013 Absolute Date : Aug 26, 2013 Fiscal Impact : Yes Dollar Amount : $1,600.00 Budgeted : No Budget Source : Donation Recommended Action : Motion to approve School Donations Public Content Okaloosa County Schools periodically receive donations over $500.00 from public, private and anonymous donors. These donations are reported to the School Board for approval/acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and how they want the donation to be used at that school(s). Donations have assisted Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations - August 26, 2013.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Cathy Thigpen, second by Dewey Destin. Final Resolution: Motion Carries Yes: Dewey Destin, Cindy Frakes, Cathy Thigpen, Melissa Thrush, Rodney Walker 7. Consent Agenda Subject : 7.5 Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, L.L.C., to provide professional auditing services of the Okaloosa County School Board Financial Statements and