Okaloosa County School Board — Regular Meeting, May 23, 2016 — reading text

Content Request approval to tag on with bid 16-0036 For Basketball, Tennis, Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools. The awarded vendor is Stewart Tennis Courts and Fencing, Inc. Bid award is based on fixed pricing and will be used on an as needed basis. Funding will vary. The contract is effective until May 2, 2017 and a copy of the award tabulation is attached. For additional information please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments TAG-ON BID ITB 16-0036.pdf (100 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.15 Tag-on Bid Purchase Over $25,000: Dell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 6401, Title 1 - Part A Recommended Action : Motion to approve the Tag-On Bid Purchase Over $25,000 from Dell. Public Content Request approval of the Tag-On Bid Purchase Over $25,000 from Dell. The purchase is made through the State of Florida Alternate Contract 43211500- WSCA-15-ACS Computer Equipment, Peripherals & Services. Funding will be paid from Federal Funds, Project 6401, Title 1 - Part A. The contract is effective through March 30, 2017. A copy of the quote is attached. For additional information, please contact Sandra Arteaga, Specialist, Title 1 at (850) 301-3008. File Attachments TAG-ON BID PURCHASE OVER $25,000- DELL.pdf (72 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.16 Tag-On Bid Purchase Over $25,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $25,744.48 Budgeted : Yes Budget Source : Capital Funds, Project 0319 HVAC Replacement Recommended Action : Motion to approve the purchase of an HVAC unit for Meigs Middle School in the amount of $25,744.48 from Trane. Public Content Request approval to purchase a replacement HVAC unit for Meigs Middle School in the amount of $25,744.48 from Trane. The purchase is made through US Communities Contract #15-JLP-023. Funds will be paid from Capital, Project 0319 HVAC Replacement. A copy of the quote is attached. For additional information please contact Steve Bolton, Director, Facilities Planning and Maintenance Support at (850) 689-7159. File Attachments TRANE QUOTE-MEIGS MS.pdf (151 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.17 Renewal of Tag-On Bid 3538AH Food Service, Large Equipment, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action :  Motion to approve the renewal of tag-on bid 3538AH Food Service, Large Equipment. Public Content Request approval to renew tag-on bid 3538AH Food Service, Large Equipment through Marion County Schools, based on fixed prices to purchase equipment on an as needed basis from multiple vendors. Funding will be paid from Federal Funds, Project 3510 SFS Contract Exclusions. The contract is effective June 1, 2016 through May 31, 2017. For additional information, please contact Rick Norris, Specialist, School Food Service at (850) 301-3020. File Attachments RENEWAL OF TAG-ON BID 3538AH.pdf (193 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.18 Exempted Purchase: Discovery Education,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional Technology Software Recommended Action : Motion to approve the purchase of streaming licenses for elementary, middle and high schools in the district. Public Content Request approval of the purchase of streaming licenses for district elementary, middle and high schools. The purchase is exempt under 6A-1.012(11)(b). Funding will be paid from General Funds, Project 3009 Instructional Technology Software. The contract is effective July 1, 2016 through June 30, 2017 and a copy of the agreement is attached. For additional information, please contact Brandon McSween, Specialist, Instructional Technology at (850) 689-7160. File Attachments DISCOVERY EDUC STREAMING LICENSES-INSTR TECH.pdf (1,502 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.19 Attendance Waiver List, presented by Nick Kootsouradis, Assistant Superintendent of Operations, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : May 23, 2016 Absolute Date : May 23, 2016 Recommended Action : Motion to approve Attendance Waivers as presented Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.20 School Volunteer List, presented by Henry Kelley, Program Director of Community Affairs, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : May 23, 2016 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve School Volunteer Lists as presented. Public Content Attached are