Okaloosa County School Board — Regular Meeting, May 23, 2016 — reading text

$7,712.46 Budgeted : Yes Budget Source : School Board Member Discretionary Capital Outlay Funds Recommended Action : Motion to approve the appropriation of District 2 School Board Member Capital Outlay Funds to Mary Esther Elementary School for carpet for five classrooms, in the amount of $7,712.46. Public Content District 2 School Board Member Capital Outlay Funds will be appropriated to Mary Esther Elementary School for carpet for five classrooms, in the amount of $7,712.46. File Attachments Mary Esther ES Carpet.pdf (360 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.4 Budget Amendment #8 - Fiscal Year 2016-2017 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : ($1,550,853.20) Budgeted : Yes Budget Source : Various - See Attached Budget Amendment Recommended Action : Motion to approve Budget Amendment #8 - Fiscal Year 2016-2017 Public Content On September 14, 2015, the School Board adopted the budget for fiscal year 2015-2016. As the fiscal year progresses, we ask the School Board to amend the budget to more accurately reflect estimated revenues and appropriations. The amendments are results of various factors including: increases or decreases in estimated revenues to more accurately reflect revenues, and increases or decreases in appropriations to more accurately reflect estimated expenditures and/or better utilize funds for schools, departments, and projects. These amendments facilitate district operations to occur in a positive manner. These amendments properly reflect the estimated revenue and appropriations. The amendments show the estimated revenue and appropriations for each fund and provide a description of the amendments. Required by S.B.E. rule 6A-1.006. New Revenue Appropriated/(Adjusted) During the Month of April 2016: General Fund $-1,968,310.53 Debt Service Funds 0.14 Capital Projects Funds 7,537.07 Other Special Revenue Funds - Federal 408,641.21 Other Special Revenue Funds - Food Service 1,278.91 Total - All Funds $-1,550,853.20 File Attachments !BA 08 - Apr 2016.pdf (1,723 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.5 Monthly Financial Statement for April 2016 presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Recommended Action : Motion to approve Monthly Financial Statement for April 2016 Public Content The financial statement for the month ending April 30, 2016, is being submitted for use and consideration of the School Board as required by S.B.E. Rule 6A-1.008. File Attachments !Financials 2016-04.pdf (566 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.6 Payroll Warrant Register and Accounts Payable Warrant Register for April 2016, totaling $22,642,498.04; and Bank Transfers for April 2016, totaling $200,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $22,642,498.04 and Bank Transfers in the amount of $200,000.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register for April 2016, totaling $22,642,498.04; and Bank Transfers for April 2016, totaling $200,000.00, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments MIS 3478 - Warrant Register - April 2016.pdf (90 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.7 Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve invoices for payment. Public Content As required by SBE Rule 6A – 1.012, purchases outside the established State and District guidelines must be approved by the School Board. Invoices to be approved for payment, presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. File Attachments Board Bills 5-23-16.pdf (9 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda and all of the Consent Agenda items as recommended by the Superintendent Motion by Melissa Thrush, second by Lamar White. Final Resolution: Motion Carries Yes: Cathy Thigpen, Melissa Thrush, Lamar White 7. Consent Agenda Subject : 7.8 School Donations, Presented by Rita R. Scallan, Chief Financial Officer, and recommended by the Superintendent for approval. Meeting : May 23, 2016 - Regular Meeting Type : Action (Consent) Preferred Date : May 23, 2016 Absolute Date : May 23, 2016 Fiscal Impact : Yes Dollar Amount : $2,500.00 Budgeted : No Budget Source : Donations Recommended Action : Motion to approve acceptance of donations. Public Content Okaloosa County Schools periodically receive donations over $500.00 from public and private donors, some of whom wish to remain anonymous. These donations are reported to the School Board for approval/ acknowledgement through the Finance Department. Donor(s) specify in writing the name of the school(s) and the purpose of the donation. Donations have assisted Okaloosa County students in many programs, both curricular and extra-curricular. File Attachments Donations 2016-05-23.pdf (218 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have