Fort Walton Beach Council agenda — 11-12-02 regular Council agenda — reading text

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There being no further business, the meeting adjourned APPROVED: MAYOR: ATI'EST: CITY CLERK i  o o 1~ CITY COUNCIL MEETING November 11, 2002 Award of Bid #02- 130 Annual Sidewalk Installation Bid c Consent Agenda Item No.- C2  c CITY 01' FORT WALTON BEACH o MEMORANDUM DATE: November 4, 2002 TO: Reid Silverboard, City Manager FROM: Missy McKim, Community Development Services Director to Award Bid No. 02- 130, CRA Annual Sidewalk Bid SUBJECT: Request SUMMARY 2, Section 2- 266, Purchasing policies and procedures, Pursuant to Chapter to award Bid No. Fort Walton Beach Code of Ordinances, request authorization 02- 130, CRA Annual the Sidewalk lowest responsive, Bid, to responsible bidder: Bonifay, Florida, Construction at the unit prices of Behety- Hayes outlined in the bid tabulation sheet, for a period of one ( 1) year and allow the City Manager to approve the extension of the bid with one ( 1) option is determined to be in the best interest of the City. year, if it 5355- 552- 6997, Ifapproved, sufficient funds are available in Account No. 109- of $ 165, 755. Special Projects- Sidewalk Improvement Program, in the amount the bid received from Behety- Hayes Recommend the City Council approve Construction of Florida, at the uni t prices listed in the bid Bonifay, tabulation. c FIN A N C I A L DATA 1. DEPARTMENT: Community Development Services 2. DIVISION: Community Redevelopment Agency 3. FUND: CRA Special Revenue Fund 4. ACCOUNT # 109- 5355- 552- 6997 5. ACCT. DESCRIPTION: Sidewalk Improvement Program 6. FY BUDGET: 2001/ 02 Carry- over 7. AMOUNT BUDGETED: $ 165, 755. 00 8. GRANT FUNDS: YES ~ AMOUNT 9. FUND TRANSFER: YES ~ AMOUNT 10. FROM ACCT: NIA 11. TO ACCT: NIA 12. REASON FUNDS AVAILABLE FOR TRANSFER: NIA 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR BID I T E M D A T A 14. DESCRIPTION OF BID ITEM: This bid is to obtain unit for the year prices for the of materials and services for sidewalk construction. purchase 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR ~ 16. # BID INVITATIONS SENT: 16 17. # BIDS RECEIVED: 4 18. # RESPONSIVE BIDS: 4 19. RECOMMENDED VENDOR: Behety- Hayes Construction 20. BID AWARD AMOUNT: See bid tabulation 21. COMMENTS: * Purchase based unit 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): on pricing.  c o pricing. 23. ESTIMATED PURCHASE AMOUNT: $ 165, 755. 00 ADD' L MAT FDR 24. BID TABULATION ATTACHED: IYESI NO 25. TERM OF CONTRACT: Net 30 days/ Annual Contract 26. BID VALID TO: 60 Days BID PRICE VALID FOR TERM OF CONTRACT: IYESI NO 27. 28. WARRANTY PERIOD: standard one- year 29. DELIVERY TIME: 15 days from Notice to Proceed 30. STATE CONTRACT: YES ~ 31. CONTRACT"": N/ A 32. CO- OP PURCHASE: YES ~ 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 20 years 35. ITEM DEMO' D: YES ~ 36. REFERENCES CHECKED: *~ NO N/ A 37. CONTRACT: ATTACHED ADD' l MAT FDR ~ CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO 38. 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A 1( S--/ 172- REVIEWED & SUBMITTED BY: M~ ssy McKim Y7ltr~ Date CDS Director REVIEWED AND CONCUR: ZJ5J)~~ Reid Silverboard Ii /., / d"" lDate l....- City Manager c' COMMENTS:  o o ATTACHMENT 1 BID SUMMARY COMMENTS BID NO. 02- 130 CRA Annual Sidewalk Bid The following corranents relate to the "*,, items in numerical order indicated on the Bid Award Summary Memorandum. 21. COMMENTS: This annual bid is for unit prices for the construction of new sidewalk in the CRA area of the City. In addition to this type of sidewalk installation, construction includes ancillary work involving repair/ replacement of concrete The bid also includes unit pricing for the driveways, curbing, and gutters. demolition and disposal of existing damaged or displaced concrete areas. The CDS Department is recorranending the installation of approximately 5, 388 linear feet of sidewalk during the initial phase of this project. The areas identified include: Portions of Chestnut Avenue Portions of Chicago Avenue Portions of Ferry Road Portions of Third Street Portions of Oak Street PortionsHollywood Boulevard of Sidewalks presently exist in these areas. do not Demolition costs will be limited to a few driveway improvements and curbing realignment along the proposed pathways. Minimal costs may also be incurred for the readjustment to final grade of storm sewer or sanitary sewer manholes where these structures fall within the proposed sidewalk route. Copies of the proposed sidewalk routing maps are included in the additional matters folder for review. P:\ PUBLIC WORKS ADMIN\ CC Agenda\ cc. 021112. Bid 02- 130 CRA Sidewalk. doc) A~  c o II,4iI~" i... . 1"'. City of Fort Walton Beach MEMORANDUM DATE: October 9, 2002 TO: John Hofstad Assistant Public Works Director FROM: Michael Tatum ~ Purchasing Director ~ SUBJECT: Annual Sidewalk Bid Bid # 02- 130 The referenced bid tabulation is forwarded for your review. Please take the necessary action so that we may prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. c' The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 16 17. Number of Bids Received 4 18. Number of Responsive Bids 4 24. Tabulation Attached Yes 30. State Contract No MT/ me  o o N o I/)