Fort Walton Beach Council agenda — 11-12-02 regular Council agenda — reading text

Council approval, staffwill: The next step is to receive City Council approval. Following Prepare construction contract documents; and to assure basis to see that all code violations are rectified Inspect rehabilitation work on a regular that all work is done according to code; work issue certificate of final approval of all Make final inspection of rehabilitation work and performed;  o o the general of liens, final invoices, and warranties from Obtain from contractor, all warranties, release work; contractor prior to final payment for rehabilitation work to make sure it is maintained. Make periodic follow-up inspections on 3D Finishers. As seen Such, RA Rhoads, Ponderosa Builders, and Four ( 4) bids were received from Decks N on the bid Tabulation Sheet, 3D Finishers was the low bidder at $ 16, 725. 00. RECOMMENDATION contract with 3D Finishers. Staff recommends that City Council approve the Attachment: Memo from Purchasing Bid Tabulation Sheet Work Write-up REVIEWED & SUBMITTED BY: '-"' Jv\ h1. ../ 4<.~ JJ ~ 4 - OJ. MisSY'McKiffil Date CDS Director REVIEWED AND CONCUR: JY~ Reid Silverboard 11- Date 7- oL City Manager  o o c FIN A N C I A L D A T A 1. DEPARTMENT: Community Development Services 2. DIVISION: Community Development Block Grant 3. FUND: CRA Special Revenue Fund 4. ACCOUNT #: 107- 1931- 554- 5207 5. ACCT. DESCRIPTION: CDBG Residential Rehabilitation 6. FY BUDGET: 2002- 2003 7. AMOUNT BUDGETED: $ 119, 950 ( 2002- 03) 8. GRANT FUNDS: YES_ X_ NO AMOUNT $ 16, 725 FUND TRANSFER: YES NO X AMOUNT NA 9. 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABEL FOR TRANSFER: N/ A ATTACHED X ADD' L MAT FDR NONE 13. PRICE ANALYSIS: BID I T E M D A T A ITEM: Rehabilitation of the residence at 14. DESCRIPTION OF BID 224 Burnette Street ATTACHED X ADD' L MAT FDR NONE 15. SUPPLEMENTAL MATERIAL: 16. # BID INVITATIONS SENT: 18 c 17. # BIDS RECEIVED: 4 18. # RESPONSIVE BIDS: 4 19. RECOMMENDED VENDOR: 3D Finishers 20. BID AWARD AMOUNT: $ 16, 725. 00 21. COMMENTS: N/ A 22. ESTIMATED QUANTITY TO BE PURCHASED: 23. ESTIMATED PURCHASE AMOUNT: N/ A YES X NO ADD' L MAT FDR 24. BID TABULATION ATTACHED: 25. TERM OF CONTRACT: Completion of services. FOR TERM OF CONTRACT: YES X NO 26. BID PRICE VALID 27. WARRANTY PERIOD: One year- labor and materials. 28. DELIVERY TIME: 60 days 29. STATE CONTRACT: YES NO X 30. CONTRACT #: N/ A CO- OP PURCHASE: YES NO X 31. 32. AGENCY: N/ A 33. EXPECTED LIFE OF ITEM: N/ A 34. ITEM DEMO' D: YES NO CHECKED: YES NO X N/ A 35. REFERENCES ATTACHED ADD' L MAT FDR N/ A X 36. CONTRACT: LEGAL SUFFICIENCY: YES NO N/ A~ 37. CONTRACT APPROVED FOR 38. CURRENT VENDOR: N/ A 39. CURRENT PRICE: N/ A  o o City of Fort Walton Beach MEMORANDUM DATE: October 23, 2002 TO: Missy McKim CDS Director i\ inn? ' i:"' V"-"'- rI~"'~ f'" n:;" J r1 v. t:"; ~ P, ~- rl, t ".; . i ~. J; b.... L.!, j;,.",-~'~'- FROM: Michael Tatum ~- Purchasing Director ~ SUBJECT: Rehabilitate Two Residences Bid # 03- 102 Please take the necessary The referenced bid tabulation is forwarded for your review. the City Manager and action so that we may prepare the Memorandum for Approval by Council. The bid file is available for review at the Purchasing Department. c The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 18 16. Number of Bids Solicited 4 17. Number of Bids Received 4 18. Number of Responsive Bids Tabulation Attached Yes 24. No 30. State Contract MT/ me  c o N Q o 00 0 en en 0 ..... Q o 00 I~ I~ I) ~ Z ~ 1\1 1\1 1\1 ..... ~ 1"'" N c:i r.rir. ri C C 0) N so CO C NO 0 0 z ..... N C co J O)... aD cON oCll. tR- N en _ tR- tR- 0 CD In c c Q) o 0 U. 1\1 U s CD.. N CJ I) 2 o J o 00 0 en en 0 ..... 1\1 J o 00 I) ~ Z ~ ll. 1\1 1\1 - ~ Lri 0) CoC ii co m~ m CO