Fort Walton Beach Council agenda — 11-12-02 regular Council agenda — reading text

oZ Reid Silverboard, City Manager Comments: SH/tc I""" 2  c o CITY OF FORT WALTON BEACH c dM MEMOR.Nrt:> DATE: October 3, 2002 TO: Reid Silverboard, city Manager FROM: Steve Hogue, Chief of Police SUBJECT: Request to Purchase Police Pursuit Vehicles Utilizing Bid # 01- 101 SUMMARY Pursuant to Chapter 2, Purchasing policies and Section 2- 266, Fort Walton Beach Code of Ordinances, request procedures, Bid No. authorization to purchase police pursuit vehicles utilizing from Orville Beckford Ford, Milton 01- 101, Police Pursuit Vehicles, in the amount of $ 61, 867. 00 for three ( 3) Ford Crown Florida, Each Ford Crown Victoria police Victoria police pursuit vehicles. Two sets pursuit vehicle will have a cost of $ 20, 459. 00 per vehicle. at $ 245. 00 per set. of shop manuals will be included with the purchase c Bid # 01- 101 is from fiscal year 2000/ 2001. The purchase will " piggy back" on this bid. The Ford Crown Victoria police pursuit vehicles are 2003 model year vehicles. funds available in the FY 02/ 03 budget in If approved, sufficient are account number 001- 0800- 521. 64- 03. the Police Pursuit Recommend the City Council approve the purchase of outlined in Vehicles from Orville Beckford Ford for the unit prices the bid tabulation from Bid # 01- 101. FIN A N C I A L DATA l.DEPARTMENT: Police Department 2. DIVISION: Police ( 0800) 3. FUND: General 4. ACCOUNT # 001- 0800- 521. 64- 03 5. ACCT. DESCRIPTION: Passenger Vehicles 6. FY BUDGET: 02/ 03 7. AMOUNT BUDGETED: $ 62, 400. 00 8. GRANT FUNDS: YES NO X AMOUNT 9. FUND TRANSFER: YES NO X AMOUNT: 10. FROM ACCT: 1l. TO ACCT: 12. REASON FUNDS AVAILABLE FOR TRANSFER: ATTACHED ADD' L MAT FDR NONE X 13. PRICE ANALYSIS:  o o BID I T E M D A T A C 14. DESCRIPTION OF BID ITEM: 3 each Police Pursuit Vehicles ADD' L MAT FDR NONE X 15. SUPPLEMENTAL MATERIAL: ATTACHED 16. BID INVITATIONS SENT: 12 17. BIDS RECEIVED: 3 18. RESPONSIVE BIDS: 3 Orville Beckford Ford, Milton, FL 19. RECOMMENDED VENDOR: 20. BID AWARD AMOUNT: $ 61, 867. 00 21. COMMENTS: None 3 each Police 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): Pursuit Vehicles 23. ESTIMATED PURCHASE AMOUNT: $ 61, 867. 00 YES X NO ADD' L MAT FDR 24. BID TABULATION ATTACHED: 25. TERM OF CONTRACT: Net 30 26. BID VALID TO: * PRICE VALID FOR CONTRACT: TERM OF YES X NO 27. BID 28. WARRANTY PERIOD: Standard new vehicle warranty 29. DELIVERY TIME: 90 Days 30. STATE CONTRACT: YES NO X 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES NO X 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 5 years 35. ITEM DEMO' D: YES NO X 36. REFERENCES CHECKED: YES NO N/ A X ATTACHED ADD' l MAT N/ A X 37. CONTRACT: C 38. CONTRACT APPROVED FOR LEGAL FDR____ YES SUFFICIENCY: NO N/ A X 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A 3);~ REPORT PREPARED BY: O/ Date' REVIEWED & SUBMITTED BY: tD- \ 10 - oZ- Date CONCUR: 11. 2.. 0'2- REVIEWED AND Reid Silverboard Date City Manager Items marked with an * are commented on below: COMMENTS: 26: Orville Beckford Ford has agreed to sell the City 2003 Ford for the price Crown Victoria police pursuit vehicles this fiscal year outlined in their bid from FY 2000- 2001. VEHS02. 40Q/ DPT008I Page 2  o 0.. r 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 8 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I- 0 J ex) ci ci cO ci c:i ci ci ci ci ci c:i ci ci ci 0 cO CtI Q) C I 9- N co t. co t. 9- tR- eX) 0 0 9- tR- tR- tR- tR- ~ t. c co co en ...- N~ co >- 0 tR- ...-ci CD J < C") N CD C11.~ 0 0 t. 9- 0 t.9- cti co c: N t. 9- tD 9- t. 0 a::: -nI I-co co ...- t. 9- en C o~ b c t. 9- "*' ... ' ts ~cu 0 0 0 11.= 0 :: s Q)